Video summary
The August 2026 meeting of the Website Content Managers Group focused on strategies for managing legal article reviews, particularly as organizations face website redesigns and increasing content volumes. Participants shared their current workflows for determining when articles need legal scrutiny, ranging from simple calendar-based systems to more automated approaches. Many groups rely on a combination of factors such as the age of the content, legislative changes, and input from subject matter experts to prioritize updates. For instance, some teams conduct quarterly reviews or align their schedules with state legislative sessions, while others use expiration dates set at the time of creation to trigger future audits.
Several presenters highlighted advanced tracking methods involving technology and external resources. Jay from New Hampshire described using custom WordPress fields to record review dates and leveraging a third-party service that monitors legal changes to automatically flag relevant content for updates. Martha from Texas detailed their implementation of Lacy, an open-source tool integrated with Drupal that emails alerts when statutes or regulations change, though she noted the significant effort required to tag thousands of articles with specific authorities before the system can function effectively. Other managers discussed utilizing law students and paid contractors to assist with the labor-intensive task of annotating content, emphasizing the importance of matching student expertise with specific practice areas to ensure quality control.
The conversation also addressed how organizations handle external links and non-original content, deciding which resources require regular review and which can be deemed evergreen. Strategies included linking to authoritative government sources like the Federal Trade Commission or state university extension offices that maintain their own update cycles, thereby reducing the internal review burden. Groups discussed creating a two-date system to distinguish between minor editorial updates and substantive legal reviews, as well as establishing protocols for quickly removing broken links reported by users. The consensus was that while resources are limited, collaboration with law schools, leveraging open-source tools like Lacy, and carefully curating external sources are key to maintaining accurate and up-to-date legal information without overextending small staffs.
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articles
are um ready to or should be reviewed.
Um so with the idea that you have, you
know, dozens, hundreds, thousands of
legal articles,
um presumably you are not picking out of
a hat. Um what are or hopefully you're
not picking out of a hat. um if you have
a strategy, some of us may not have
defined it yet. Um to know uh what is
what needs legal review, what might be
out of date. Um so I'm um really
interested to hear uh what people are
currently doing um kind of how they feel
like that's working um and we will go
from there. So, let's start with
introductions. I'm going to I'll do this
the way I typically do it, which is I'll
call on the order that I can see people
in my own uh window, but I'll both um uh
say um call on somebody and I'll say
who's on deck. So, you're not like
suddenly like, whoa, what just happened?
Um so if you could introduce yourself
and what organization you're with um and
then um spend I don't know a minute or
less um talking about um what you have
in place if anything um to know how um
articles know what articles might be
ready for legal review.
Um, I am going to start with Karen with
a lease on deck.
Hey everyone, Karen Heredia is my name.
Uh, I work for Lawel New York. I'm the
content manager and this is a very
topical question because I I just went
in-house. I've been working with Law
Help for a couple years, but um, now
with this kind of extra capacity, Thank
you, Laura. Um, with this extra time
and with an upcoming website redesign
and things like that, um, my priority is
to do a content audit of sorts. Um, a
lot of the articles are now like 3 years
old. Um, and so just generally, we know
that there's a review need um, but don't
really have much yet. like I'm kind of
trying to build a system for review
tracking and for deciding when something
else comes up for review. So, I'm
curious to hear what everyone else is
doing. Um, I think right now we're it's
still pretty basic of just relying on
the year something was last updated and
trying to prioritize and balancing with
who's available to review and just
existing resources.
So,
>> fantastic. Thank you, Karen. Uh, Elise.
>> Hello everyone. So good to see familiar
faces. My name is Elise Beckold. I saw
Jay smile. He's a familiar face. Good to
see you all. Um, I'm El Beckold. I am
the project manager for Law Help
Colorado at the Colorado Access to
Justice Commission. And you probably
heard me say at Nauseium last year like
our forthcoming site. It launches in six
weeks. So it really is forthcoming this
time. like for reals. Um, and we've only
pushed back the launch three times. So,
a third time's a charm. I think it's
going to happen in it is going to happen
in six weeks. And, um, be prepared to be
so impressed because my tracking system
is a 20 column 108 row spreadsheet that
um, I live in that I highly don't
recommend as my tracking system right
now of when to update articles. But the
good news is they've all been updated in
the last couple of months. So I am
excited to learn from all of you and how
you're tracking so I can implement it
going forward for us when we are
operating in something a little higher
tech than a Google sheet.
>> Fantastic. Thank you Elise. Uh oh sorry
I didn't do an on deck. Um here I'll
pick on somebody I know. Um Jay could
you go next and um after that? Jay.
>> Sure. Hi I'm Jay Collier. working with
603 Legal Aid in New Hampshire on a
rebuild of their self-help website and
um we're also looking at launching in
the next month and a half or so which is
very exciting. Um we're keeping track of
content within the content management
system. We have custom fields for um
when material was reviewed um within the
WordPress instance. Um and there are
three ways that content review is
triggered. One of them is simply the age
when the last time it was reviewed.
Secondly is when um subject experts say
some things have changed. And the last
one's kind of exciting. We're working
with a company that is monitoring
changes in laws, rules, and regulations
within the state and prompting and
looking at our content, aligning the
content with the rules, and then sending
us notifications when there's a change
that affects um our content. And um um
we have two content managers um who work
with the subject experts directly.
Fantastic. Thank you, Jay. Um we will be
um uh as we often do after this and for
um uh the few people who are new um
listen for things that you'd like to
hear more about um we're going to do
just a little bit of a straw poll um and
uh ask um one or two or three people to
just share a little bit more about
something they've mentioned
on. And then Sarah's on deck.
Hi, I'm Angel Wedell. I'm with Pisc.
It's okay.
>> I'll get it down. I swear.
>> So used to it from everywhere. Don't
even notice. Um I'm with Piscal Legal
Services in North Carolina. Um we have
actually not had much content as far as
like articles or flyers or anything like
that until the last maybe year or so. So
we haven't even really started
going back through and re-reviewing
things. Um, I am actually in the middle
of trying to pull together some kind of
just basic spreadsheet so that we can
plan on doing a a quarterly review of
our entire website, including all the
collateral that we have on there. Um,
there's, like I said, there's not a lot
compared to a lot of these other
organizations. So, we can do it fairly
easily every quarter. Um, but once we
start continuing to add on more, um, I'm
definitely interested in hearing how
other people are handling that with if
they have a limited capacity and limited
staff to really look through, but that's
what we're doing right now.
>> Absolutely.
Um, thank you Sarah with Martha on deck.
>> Hi everyone. I'm Sarah Capville. I'm the
legal education project coordinator at
Montana Legal Services Association and I
manage our law help site which is
Montana Law Help. Um in terms of keeping
track of and knowing when articles are
ready to be updated, have a couple
different processes. The first is a
loose calendar system of trying to stay
on top of those revisions and attorney
review every one to two years. um it can
be hard and everyone's kind of at
capacity with their own cases. So,
trying to keep on top of that is is
definitely a challenge. Um, another
thing is uh when the state legislature
comes around, which is uh every other
year in here in Montana, which is a bit
of a blessing. Um and it's usually Jul
or January through May. Um, and so we
just kind of in terms of staff are just
kind of keeping track of legislation
that's moving through and how it might
affect different practice areas. Um, and
then our advocacy folks are doing that,
too. So, it's kind of just a like keep
an eye on this and then we might say,
"Oh, this, you know, legislation impacts
some of our um DB resources." And then
we can kind of tailor those those
updates. Um, and then the final is just
that kind of subject matter expert
review. So people who know what's going
on nitty-gritty of I don't know consumer
law and can say, "Oh, well, we need to
update this resource because this very
obscure change happened." Um, so kind of
a mix of all three of those.
>> Fantastic. Thank you, Sarah. Um, so
Martha with Brea on deck.
>> Sure. Well, I'm Martha Beard Duncan. Um,
I'm managing attorney of Texas Law Help
and uh, like Montana, the Texas
legislature meets in oddnumbered years.
So, our team tracks that during the
session and every other summer of
oddnumbered years are very, very busy
between June 1st and September 1st
because September 1st is when laws take
effect. But we have other methods too.
Um, first on the front end, any piece of
content you will see a last legal review
date and a last edited date. So we
communicate with the public that way.
Um, our CMS is Drupal and each piece of
content has an expiration date. So we
track it that way. We are also in the
middle of implementing legal aid content
intelligence or Lacy which will alert us
by email whenever an article or guides
source changes whether it's a statute,
regulation, a case, uh, websites, etc.
um another legal aid in Texas developed
it as part of a TIG grant and we
subcontracted on that and so we have
volunteers and contractors right now
annotating every piece of content so
that the system will be perfectly in
place. We also have a Microsoft planner
board that is supposed to be tied to
each article's expiration date in the
back end. And because we're a Microsoft
SharePoint teams shop, that's a good way
to communicate internally about uh
deadlines and what needs updating.
>> Fantastic. Thank you, Martha.
Uh Brea with Laura on deck.
>> Uh you're muted me, Bria.
>> Sorry.
>> Sorry. Um Bria here late. um Grant's an
innovation manager for Lakes Shore Legal
Aid in Michigan. Um we have a small
identity site. Thank god I don't know
the responsibility of a giant knowledge
base, but mad props to you all for
working those um intense uh workflows.
Um so we mostly have in uh the legal
information is tied to like clinics that
we have. So, we're able to um do annual
review cycles of the dates, the legal
information tied to um the service
information kind of stuff. And it's a
much it's a much smaller but
man more manageable um
uh review than like a giant legal u but
so yeah and that's mostly through um
some planner but mostly just through
emails.
>> Fantastic. Thank you so much Bria. Um
Laura with Taylor on deck.
>> Hi I'm Laura. I am the communications
manager at the Legal Aid Society of
Cleveland in Cleveland, Ohio. Um, we
don't have a very robust system. Um, so
I'm excited to learn from you all. Um,
what I'm going to be doing is working
with our we have an outside company that
supports our website and I hope to work
with them to kind of put together a um
content analysis. Um and then ideally I
would like to try and do
um maybe
what each quarter like a different
subject area. So maybe in the first
quarter I look at our housing resources
and in the second quarter I look at our
family law resources and you know
something along those lines is the kind
of model that I'm thinking about. Um but
I don't have it in place yet. So again
excited to learn from you all.
Fantastic. Uh, Taylor with uh, last but
not least, Jennifer on deck.
>> Hi, I'm
>> sorry, not last. Sorry. Go ahead.
Taylor,
>> I am I'm Taylor Engles. I am marketing
and communications manager here at South
Carolina Legal Services in South
Carolina. Um, I am new. I started July
13th, so I'm still
getting all like learning all the
things, but I know the goal for our law
help page is to kind of clean it up and
organize it. Um, we don't I'm kind of
like Laura, we don't really have like a
robust like system. Um, so I'm kind of
in the same area where I'm just happy to
this is my first meeting so learn from
you all and see what we can do to make
it a better access for all of our
viewers. So, yeah.
>> Fantastic. Welcome, Teller. Great.
>> Jennifer with Emily on deck. Sorry I
missed you the first time, Emily.
Jennifer,
>> hi. Yeah. Um, I'm Jennifer Simmons. I'm
with the North Carolina Equal Access to
Justice. So, good to see you, Angel. I
look forward to connecting sometime. Um,
uh, we run we are in the early stages of
legal content review. We are running a
um self-help center based out of our uh
out of Raleigh's weight uh courthouse.
We also are running a statewide um legal
hand hotline which is a place for
callers or emails or texters to get uh
legal information and resources not
advice. So it's a stop gap between
representation and nothing at all. And
um we have I have created an air table
database of all of the content um that's
on that's available right now. It's
definitely a little scattershot. We are
um more using other folks resources than
creating anything internally. And so I'm
also in the process of
uh doing things like coming today to
develop a protocol for which resources
are reliable and which resources need to
be um volunteer reviewed. Um and then
we've also got a short list of content
that we need someone to create for us.
We are um in the early stages makes it
sound like there's something in the
works but need to find time to plan to
create and plan a volunteer project to
recruit volunteers um to do the review
and
uh hopefully creation as well of some of
the materials that we've identified that
there's a real need for.
>> Fantastic. Thank you, Jennifer. Um and
not but last but not least, Emily.
>> Uh thanks. Nice to see everyone. Uh my
name's Emily. I'm with Wisconsin Law
Help. Uh so WHL Law Wislaw.org. I just
uh choked there. Um I'm the website
content manager. Um up until now we we
haven't really done a lot of review of
content. The site is not super old. It's
about it's been live I think about a
year and a half. Um so up till now not
too much review of existing content. But
actually, coincidentally, just this
week, we've um implemented Lacy, which
Martha mentioned, to our um CMS. So,
going forward, uh I've already started
kind of adding um citations um links to
statutes, those authorities, and we're
planning on trying to keep those
updated. I think the challenge will be
adding that to the backlog of articles
and also triaging and coordinating those
updates when they come in, but we'll
cross that bridge when we get there.
>> Fantastic. Thank you so much, Emily. All
right, I'm curious as to if you could
give a little thought and enter into the
chat. Um, what one or two things that
someone has mentioned you'd love to hear
a little more about? Um, so kind of some
of the things that caught my ear. Um, so
what the implementation of Lacy looks
like.
um what it looks like to work with
consultants, which Jay is doing. Um what
fields are in Alisa's magic 20 column
spreadsheet that helps her to review.
Um
oh, this is a cool question. Yeah. So
reflect a little bit. Uh so questions
for your peers off also as Jennifer has
put in here also. Um,
uh, great thing. And if you see
something that, uh, you're interested to
hear more about, um, go ahead and star
it or sorry, you can't start. I have to
start it. Hard it.
>> Help me understand because I don't know
what lacy is.
>> Yes, I'm sorry. Um, so Lacy is a it's a
piece of functionality that will
automatically email um it so it
integrates with Drupal. It automatically
emails if something that affects an
article has been updated like um a law,
a precedent, a but you need to tag or
flag every single thing that you care
about in regard to the article. So you
basically say, all right, these three
laws and these five precedents all
affect this. So if any oh this article
so if any of them are updated please
email me
so I
see a lot of people not typing so people
are just don't want to hear anything you
know like you want to hear me recite the
alphabet I so obviously we can uh and
going to sessions that I do some
discussion questions.
Great.
All right. So, I think there is
definitely some interest in Lacy. Um so,
I'm going to uh pick some other things
potentially. Um but um Elise, if you
could talk a little bit about what the
um the process of implementing has
looked like for you. Um and not so much
I mean you could talk a little bit about
the software but mostly interested I
think mo mostly of interest to people
will be the um uh kind of adding it to
the backlog as Emily was saying. Um
great. Um
yes and then c and questions from Jay.
Um
great. Um and then we'll take after that
we'll uh put some questions out to the
group um that are here and before the
end we will um uh break into small
groups to discuss.
Elise.
So when you say that, do you mean like
how we created the content we currently
have or you know a little bit more about
like our backlog of inheriting versus
creating new? Do you mean delineating
that or the actual process of refining
it?
>> Uh I am thinking and correct me if I'm
wrong that you are in the process of
putting in so putting Lacy against your
current articles.
Um, so to basically say uh if this law
changes then it affects this law. Is
that true?
>> So we we we were happy to write a letter
of support um for our Texas partners u
to get uh for their lacy application. Um
but we don't have it um currently and
aren't working with it.
>> Sorry. Uh either wrong person. It looks
like Martha perhaps is that person.
>> Okay. So specifically the process of
implementing it that was the question.
>> Yes. Yes. So what it looks like on the
ground and how much work. Um
>> yeah I'm happy to talk about that. Um,
of course, originally we were one of the
we were an early adopter, so we're sort
of debugging as we go, as we're finding
out yesterday today because we've had an
outage. But, um,
initially it wasn't necessarily meant to
be built into the back end of Drupal,
but that was part of our arrangement
with Lonear Legal Aid is that we would
develop that. So, our web developer
partnered with Lonear to actually put it
into the back end of Texas Law Help.
What has been a ch a challenge about
implementing it is that every piece of
content and we have a lot of you know
like 750 articles or so and not to
mention you know probably about 150
guides. Each guide has components such
as FAQs. So that gets us up to probably
about a thousand individual things,
maybe more because we have to include
the forms as well. So we have had since
the spring an army of volunteer law
students going through articles that
we've uh set aside and they are tagging
it with the content uh actually the
authorities. So they'll do the legal
research and they will also then assign
monitors based on who on our staff at
Texas Law Help is in charge of a given
content area. And so that is still
ongoing. Um I think we've managed to get
pretty far along. Uh this summer we've
actually brought on some contractors as
well to help us, you know, meet certain
milestones.
But it's it is a herculean task. I think
it's going to be great once it is fully
implemented, but I think the important
thing I'd want people to know is that if
you have a large uh knowledge base or if
you're a larger older website like ours,
you're going to need outside help
because I know most nonprofits are like
us and have small staffs.
>> Yes, absolutely. Um and Jay had some
specific questions about Lacy. Um one of
which was the cost. Um ah and Jennifer I
see your hand. Absolutely. Um I'll get
to you in just a second or other
questions. Um so um uh JS about cost um
it is free to it's open source software
which means it's free to acquire um not
necessarily so someone is going to have
to set it up though my understanding is
the setup is not
>> uh can you speak a little bit to the
setup of the software Martha? Is it it's
not very complicated as I understand?
Yeah,
>> I mean I mean our web developer and
Lonear Legal Aid uh did the bulk of the
implementation and
you know we actually had we were
subcontractors on the TIG grant so it
was paid for in that sense and I'd have
to look at the contract to I don't
remember off the top of my head but you
know that's all public record uh through
LSC. So
>> yeah, great.
>> So we like we we plotted it out and just
estimated you know the cost of you know
paying the web developer and you know
the cost of you know some staff time and
uh contractors uh once it became
apparent that we would need this outside
help to get everything done.
>> Yeah.
>> Yes. So my own understanding from having
looked at this for a different client
was that
>> um yes the
>> certainly acquiring it is free uh
implementing it is pretty negligible
compared to a cost of a system but
actually tagging
um with the so Jay has um me called it
the authorities for topic
>> um or Jennifer's mentioned kind of the
source of truth um for an article which
is often multiple sources of truth.
>> Yeah, it's m most of these are multiple
sources of truth. So, you know,
fortunately in Texas, I'm sure all
states have this like our official
statutes are all online. Uh we did have
a hiccup when with Lacy this year
because uh state legislature actually
redesigned its website temporarily
breaking Lacy. So,
>> it is something to stay on top about and
I know that long term the plan is to,
you know, spin Lacy off and have, you
know, some nonprofit in charge of
maintaining it. So,
>> absolutely. Um, Jennifer, did you have a
question about Lacy? Yeah, I wanted to
ask I mean I think this feels
appropriate, but I wanted to ask Martha
about the worksheet alluded to um where
you know the process of doing the
content tagging if that's okay to jump
for to that Laura but the
>> Oh yeah. um with law students. I think
that seems like a really great source of
labor, but I was curious if you could
share anything about the supervision and
like validation of their work or whether
you were just able to rely on the law
students and feel okay.
>> I mean, for the most part, we don't have
the bandwidth to do as much as we'd
like. Um, you know, fortunately in
Texas,
a lot of the law schools have proono
requirements and so, you know, they are
able to satisfy those proono volunteer
requirements through volunteering for
us, which is helpful because, you know,
if the law school is going to put its
impromater on it, you know, that's a
little pressure on them to give us good
work product. And most of them are
pretty good about keeping the lines of
communication open. And you know if if
we do spot checks which we try to do
bandwidth permitting you know then we
can always reach out to a law student
say hey I think it's odd that you only
picked one source for this but
>> and part of it is just like a pressure
from the law school too to do good work.
>> Yeah and just as a followup to that were
there any subject areas that you thought
were too complex? That was one of the
things as we started discussing using
law students, we wondered if some areas
were either more complex or more um like
based on the experience of a
practitioner as opposed to like black
letter law. Um and I didn't know if that
was a thought process at all.
>> It really hasn't been too big of an
issue because a lot of the content we've
assigned them has been very much bread
and butter uh everyday nuts and bolts
types of things. Uh and the other thing
is that we have allowed them to choose
subject areas that they want to learn
more about and a lot of the times there
have been natural fits u you know such
as someone
clerked for family law firm and they'd
be a good fit for family law or if they
worked at a bank they'd be good for some
of the consumer law content. So we try
to match based on interest and expertise
as well which helps.
>> Thank you.
>> Absolutely. We also have like
contractors who are paid and for the
most part those are either parallegals
or practicing attorneys. So
>> yeah, the reason why I asked those
questions was at ITC we talked to Luigi
um who said that the New Hampshire
statutes weren't in a format that Lacy
could use. So, we looked around and
found a vendor um called QED42
that um ingested our content from the
public side
um rather than having to integrate with
our CMS, which is WordPress um which we
chose because of the lower cost. and
they then um ingested state statutes and
used AI to recommend to us what the
irrelevant statutes were and then went
through paragraph by paragraph and
recommended text changes to realign. So
it's not integrated. Um but um it
prevented us from a staff of several um
to have to manage um um subject experts
or law school students um and the cost
was thousands of dollars a year rather
than a lot more that we um calculated
for a larger system. So that's why I was
curious. Um, thus far the
>> annotations that they're bringing back
are good. Um, but they haven't been
fully truthd with our subject experts.
So there's the caveat.
>> Awesome. Thank you, Jack.
>> Great. Any other questions or comments?
Um so if people are interested in in
integrating
Lacy any questions about it or any uh
tips from those who are think who have
thought about it um as to what you
should consider.
>> Great. Um let's move to um Sarah. I know
I flagged a question to you um and I
don't I can't find what the question is.
Do you know what question you're
answering?
>> Yes. I think it was,
>> let me scroll up. Um, about non-original
content that they automatically deem
reliable to avoid review. Um, and if I'm
understanding that correct, is that like
outside sources and resources that
provide information, so we're just
linking it out or am I misunderstanding
that?
>> Yeah. Yeah, we are um pretty sure we're
not going to be reviewing like the the
um court systems forms for example.
Nobody's going to look over those. But I
was interested in thoughts about other
ways we can kind of winnow down the list
of content to have less to review.
>> Yeah, they're almost evergreen things,
you know,
>> or someone else is responsible in the
end for looking at it.
Yeah, that's we do that depending on
kind of the the practice area and the
subject matter both in terms of the
capacity of staff to review that
material and just like have that
knowledge. Um, off the top of my head, I
think for example, some of our consumer
resources around scams and fraud, we
link to like the Federal Trade
Commission to um local
uh the Montana, oh gosh, what is it? Um,
Department of Justice, Consumer Finance,
those kinds of resources that we trust
are also updating their information as
as need be. um and maybe have a little
more capacity because that's the only
thing that they're focusing on um
subject matter-wise.
Um and then I think the other areas
around like wills, estates, probate,
that kind of stuff, we rely on Montana
State University has a really great
extension office with a number of
incredible resources that are regularly
reviewed and updated. So those are other
ones that we just have made the decision
to link out to. So I think it's it's
more dependent on kind of both like
staff capacity and knowledge base around
those those areas and then finding
resources Yeah. like you said that are
either evergreen or that we know that
they're going to be um updated.
>> Absolutely. And actually there's a
recording from uh uh last month where we
talked about curating things. Um
uh
Karen, are you going to talk about
Virginia? Um and No. Okay. So, uh but
please
>> I mean I can if you want.
>> I was just going to talk a little bit
about uh the possibility of different
Let sorry, let me just say this and then
you can then you can talk. Sorry. Um so,
um Karen and I just recently worked on
the launch of um Virginia.org
um which is exciting. Um, and one of the
things we did is as the articles, well,
right after the articles were written,
we asked the subject matter review to
put a time frame as to when it should
next be reviewed. Um, and so I don't
think anything got a this should last
forever. Um, but some of them were I
think two or three years or something
like that. Like we don't envision this
really changing, but I guess somebody
should look at it. Uh while other things
I mean there was like um immigration
um you know advice so well not advice um
so immigration information um which yeah
like maybe next month that should be
reviewed I don't know actually what they
did with that um Karen
>> yeah for Virginia that I was less a part
of that but that was part of the process
for review
um so that when an article is created
just from the very start to define
that expiration date or that next review
date. Um, that's something that we don't
currently
have at Law Help New York, which is why
like this whole conversation has been
very interesting. Um, and Sarah, I was
actually going to ask a followup to what
you were mentioning. We do a lot of
linkouts as well and try to find like
those,
you know, reliable sources and
have content that way. Um, I was curious
how you approach reviewing that as well
because sometimes,
uh, like we've been aiming to do, you
know, a review every couple of years
just to make sure we do yearly checks to
make sure those URLs are still live. We
because we experience kind of dead links
a lot when we're linking out, but um,
yeah. Do you have any other process for
that?
Yeah, I think in terms of that more
administrative review, that's kind of as
it comes up, ad hoc and scheduled. So, I
just tell people like if you find a
broken link, just tell me and I'll I'll
fix it or we'll have someone fix it. Um,
which I find to be the most beneficial
cuz people when they see something
broken want want it fixed. Um, and then
when we do our reviews of all of our
content in those subject matters, um,
those external links are still on that
list. So, we have whoever the reviewing
attorney or your staff member look at
them, but not as, you know, detailed or
suggesting edits or changes as they
might are our own resources. So, it's
kind of a does this look good? Does it
still look legitimate? um is the link
actually working if it hadn't been
flagged that way before. Um so we just
kind of build it into the the review of
our materials. Um and it just takes a
little bit of pressure off when some of
those resources are yeah more of that
binary. Are they good or not? Cuz if
they're not updated then we can't really
do anything about them except take them
off.
>> Right.
Fantastic. Anything else about uh this
idea of um content that doesn't need to
be reviewed?
Gonna ask Jay if he could um very
quickly so maybe in two three minutes
talk about your so you mentioned custom
fields uh in WordPress. uh can you just
say what custom fields you're using um
that uh apply to review and um how you
use them and kind of a workflow?
>> Yeah, one of the things I learned really
early was that there was a lot of
unstructured information about where
material originally came from, who
edited it, who reviewed it. um that was
many years old, but it was still really
relevant to know what the original
sources were. So, the custom fields
really are for um unstructured
information that had been edited over
time. Um and um it's probably similar to
Drupal's custom fields. Um, and we
export that um in in coming up with
decisions about what older content was
from sources that were less dependable
um for the subject experts to review.
>> Um, and when you say where they were
from, uh, like what are potential
sources there?
So um prior to the current organization
there were three others um that were
involved both in the state and in the
region and some of those um no longer
were in existence but some of the people
were still involved in some of the newer
organizations. So um instead of having
an authority list and and checkboxes it
really much more of a narrative about um
about the content itself.
So you're kind of looking at uh the
organization, the author, how old it is,
and using that to make decisions kind of
a little bit on an ad hoc basis as to
what should be reviewed.
>> It's just more information to have as um
content manager is looking at a
particular article and deciding what
attention it needs.
>> Absolutely. Great. Fantastic.
All right. So, we're going to go into
breakout rooms, um, which is a great
opportunity just to talk about this in a
little bit more and in particular to
meet some of the other people who are
thinking about like things. So, please
don't uh decide that this is a great
opportunity to duck out of the meeting.
I mean, obviously, if you need to leave,
you need to leave. Um, but this is
honestly people's uh one of people's
favorite parts of these. So, um, so as
you move into breakouts, you're going to
be in breakouts of about three to four
people. Most of them are three, I think.
Um, share obviously who you are again.
Um, and then, um, talk a little bit
about what maybe having heard this
conversation, what your biggest
challenge you think is. uh maybe refined
by this conversation and maybe one thing
that you think might help you. Um and
certainly feel free to help each other
or if you have better things to talk
about, feel free to do that. Um
fantastic. All right, you're going to go
into breakout rooms for about 12
minutes. Um so I'll see you back here.
Um, yeah, it's about 155.
Great.
Hello all.
Welcome back from the groups. Uh sorry
about that timing mishap. Um I uh did
not check what the defaults were. Um
fantastic. Um, by the way, um, I forgot
before we left for groups to mention
there's lots of interest in the chat
about, um, the process of
recruitingmemes,
um, subject matter experts. Um, I, uh,
actually pulled that out as a potential
conversation topic all um, by itself.
Um, so that could be, for instance, the
topic for next month um, for us to talk
about the different kinds of subject
matter experts and how to recruit them.
Um, fantastic. To close us out, I would
love um to do maybe just a little bit of
a popcorn of one thing that you um kind
of got out of the session, one thing
you're taking away.
Um, anybody want to start us off and
then pass it over to somebody else?
I can just say really quickly as always
with these meetings which I've come to
really love um is that it's so nice just
to hear reflected back like everyone
like everyone experience or not everyone
but like other people experiencing
similar the similar challenges I'm very
much work on my own on law help New York
so like it's just nice like oh yeah the
same kinds of challenges are coming up
for other people um and I think just the
the question around like just how to
prioritize priory priorities and
uh yeah, it's some of these like
interesting conversations, but um as
always, I leave with like just a few new
ideas and things like that. So, thank
you everyone.
>> Fantastic.
And who would you like to pass it to?
>> Uh how about Jennifer?
Uh, I am we I was getting ready to start
this project where we were going to
touch each piece of content and just
have somebody give us a thumbs up,
thumbs down, or edits. And I think I'm
going to try to get buy in around having
it be that plus uh citations at the same
time in as many cases as possible. So,
it's sort of shifted my toes in a way
that's a little intimidating, but uh
feels like long-term gain if I have if I
can get support from other folks on
staff. Uh how about Emily?
Uh so, it was great to hear about
Martha's experiences with Lacy since
she's such an early adopter of the tool.
Um so, fascinated to hear about that. I
was also really interested to hear about
how Jay is using AI uh in conjunction
with the the WordPress site. So, thanks
for that.
>> I'll pass to Taylor.
>> Um, I think it's just good to hear from
a group of people that um are like Karen
said, are dealing with the same issues.
Um, just being new, it's good to get
some insight on how people are managing
their law help. um and just getting some
insight on maybe what I could do on my
end to help my team kind of clean up um
some of the links and things on my end.
So um I think attending these will be
great for me from a learning aspect. So
since this is my first meeting, I just
thought it was great to meet everybody
and just hear from different people and
how they're managing this.
So thank y'all for all your advice.
Um,
let's see. Next person. Um, Elise,
I feel biased because I was in Karen
and, uh, or in the group with Karen and
Taylor as well, and they already said
this, but um, just there's some sort of
comfort in talking to folks who have the
same struggle as you, even if you don't
have a solution, per se. Um, and like
many of you, I think I am, uh, we might
be the kind of odd ones out sometimes in
our role of what we do. in our
organization and and that's not a bad
thing because I'm sure we all have great
colleagues too. Um, but it's nice to
talk to folks who do this day in and day
out and it's a a good space to
brainstorm and I appreciate it. I'm very
bad at following like the names and
tracking things of who has spoken.
Laura, could I get some support on who I
could popcorn to?
>> Absolutely. Let's go with Angela.
>> Uh, yeah. I um just love hearing like
this sort of spectrum of where everybody
is as far as like how far along they've
gotten in in a lot of these projects and
having some ideas for um especially the
ones that have a lot more stuff
implemented already like where we could
go to and get to at some point in the
future. It's kind of inspiring. Um so
that's very helpful and I will go to
Jay.
I'll say I'll say that the greatest um
um benefit for my participating is that
I'm not an attorney and so I'm
supporting people who have far more
knowledge and experience than I do. So I
really appreciate hearing from everybody
to help me up on the very steep learning
curve.
And um who else hasn't gone? Laura.
>> Uh is the other Laura still here? Yes,
Laura.
>> Sure. Um,
yeah, I work for a a legal aid
organization, not a statewide legal
help. Um, but I have a lot of these same
kind of challenges and questions and
like thinking about the content on our
website and how we make it more
accessible and um, more relevant and
user friendly. Um, so I feel like I just
learn something every time because
website management is only like this
much of my job and there's a lot that I
want to do in that space. Um, so
yes, it's inspiring and overwhelming.
>> Absolutely. Um, Bria,
uh, you are muted.
What was the question? Sorry.
>> Uh just uh one thing you're taking away.
>> Um that probably that I really enjoy
here like learning all the different
aspects that people are um approaching
complicated decisions from but our site
is pro my uh domain is much smaller in
comparison. So there's um um it's really
exciting to hear what larger uh
organizations are doing with more
content and it'll be fun to see if they
if they're adaptable to smaller areas,
smaller sites.
Perfect. Um sorry Jay, before you go
note, uh there there is a question up
there I was wondering if you had the
answer to. It's the long one above all
the attorney stuff. Uh, anybody not gone
before we No. Okay. Is the answer to
that? Abraa, I think the answer is no to
your question, unfortunately. Um,
>> okay.
>> Anybody? Um, anybody not shared before
we declare success?
>> Um, yeah. I just it's always good to be
in a room with people who do roughly the
same thing that I do because it's it
we're a small community but uh we learn
a lot from each other and we're very
collaborative very interested in Jay's
AI use. I know that Atlanta is playing
with AI Drupal and Lacy as well which
might be relevant as a you know segue
for those of us who use Drupal and I'm
always happy to talk about our
experience with Lacy.
>> Fantastic. Uh, and it looked like Sarah.
Um, maybe.
>> Yeah, I'll just really quickly echo the
camaraderie is always very appreciated.
I feel that like isolation and like, oh,
I'm the only one doing this and barely
keeping my head afloat, but it feels
really good to be among people doing the
same. And I can't remember who said it,
but I really like the idea of having two
date stamps. One of when it's uh legal
review and then one of editing. Um
because I know I go in and we'll like
update links or do little edits pretty
often to articles, but then being able
to track that versus like an attorney
review uh otherwise. So I might try and
find a way to implement that. Martha,
was that you who did that? Thank you.
Really, really great idea.
>> Great tip.
>> Um fantastic. Thank you all so much for
your time and hope to see you next
September on the third Thursday.