Tips for navigating spatial data resources
Watch on YouTubeVideo summary
The webinar, hosted by Kate Toman of the American Library Association's Government Documents Round Table, focuses on innovative strategies for managing and accessing spatial data resources within library collections. The session features Kevin Dyke, a Maps and Spatial Data Curator at Oklahoma State University, who discusses the unique intersection of government documents and cartography. He explains that while maps are valuable resources often found in library holdings, their distinct physical form and subject matter present specific challenges regarding storage and discovery. Consequently, the presentation explores how libraries can effectively handle both traditional paper maps and modern digital formats, including Geographic Information System (GIS) data, to make these materials accessible to diverse users both online and in person.
Kevin delves into the technical aspects of spatial data, clarifying that it serves as an umbrella term encompassing scanned maps, paper maps, and various GIS datasets. He distinguishes between vector data, which uses points, lines, and polygons to represent features like buildings or streets, and raster data, which utilizes a grid system for imagery such as aerial photographs and digital elevation models. A key insight shared is that the representation of these features is not static; for instance, a city might appear as a simple point on a zoomed-out map but transforms into a detailed polygon with boundaries when viewed at a closer scale. This dynamic nature allows GIS to excel in exploratory data analysis, enabling users to stack different layers—such as land use and infrastructure—to analyze complex relationships that static traditional maps cannot easily support.
The presentation highlights several critical federal resources that are essential for building comprehensive spatial collections. Kevin emphasizes the role of the U.S. Geological Survey (USGS), particularly its National Map program and TopoView, which allow users to access high-quality topographic maps digitally without needing to store physical copies. He also introduces EarthExplorer as a robust tool for finding remote sensing data like satellite imagery, and discusses the Census Bureau's geographic data, specifically mentioning the National Historical Geographic Information System (NHGIS) for linking demographic tables with historical boundaries. Furthermore, he addresses the Public Land Survey System, explaining how understanding township, range, and section grids is vital for deciphering land patents and conducting family history research using General Land Office records.
To conclude, Kevin offers practical advice on collection management, specifically regarding weeding and space optimization. He notes that while many libraries accumulate thousands of USGS topographic maps over decades, these can often be replaced by digital surrogates from TopoView, freeing up physical space for more specialized local materials. He shares a detailed account of his own long-term project to digitize nearly 3,000 maps from the Congressional Serial Set, revealing that the work was largely accomplished in-house by dedicated student employees over several years with funding from a private foundation. The session ends with strong recommendations for professionals to join organizations like the Map Librarianship Round Table or the Western Association of Map Libraries to connect with peers and stay current on best practices for handling these rich, multi-dimensional resources.
Read the full video transcript
all right I'm going to go ahead and get
started so that we have enough time at
the end of um Kevin's presentation for
questions and answer and as always these
um webinars are recorded so you can
access them at a later date but I'd like
to thank everybody for coming my name is
Kate tman and um I am the new chair of
the help I'm an accidental government
information library and webinar Series
this series is brought to you by the
American Library Association government
documents round table and as always we
really appreciate you joining us um
you'll be muted during the webinar but
we encourage you to participate in the
chat if you don't see a chat window you
can click on the chat icon along the
bottom of your screen um we also
encourage you to add questions via Q&A
function throughout the session we'll
save them for question time at the end
but we encourage them to submit them as
you think of them um if there are any
technical issues myself and Kelly Wilson
are on hand to help so feel free to chat
with the hosts if you run into any
issues and worst case scenario remember
that the session is being recorded so it
will be preserved all right um I have a
couple upcoming webinars that I just
wanted to give you a heads up about um
in September we have Federal documents
declassification webinar that we're
working on with godarts education
committee there will be more information
about that coming out soon and in
October we will have a presentation
entitled reporting on the world of
government information a panel
presentation from the editors of the
ifla professional report government
information landscape and
libraries but for today I'm really
excited to um hear from Kevin Dyke um
he's going to talk to us about uh
navigating spatial data resources so
spatial data um including paper and
digital Maps as well as GIS data sets
are a common product of government
information or governmental agencies and
as such they frequently find a home in
library collections the distinct form
factor and subject matter of maps makes
them a valuable resource for all kinds
of users but at the same time complicat
storage and Discovery so this webinar
today will explore some Innovative
approaches to handling spatial data and
making it accessible both in person and
online so our speaker today is Kevin
Dyke Kevin is maps and spatial data
curator at Edmund low library at the
Oklahoma State University Library his
responsibilities include steing the
library's physical map and aerial photo
collection managing the digitalization
and preservation of the collection and
making the collection more accessible
and relevant to members of the Oklahoma
State University community and public
originally trained as a geographer Kevin
is also an experienced user and
developer of GIS software so with that
I'm going to stop sharing and hand it on
over to you Kevin thank you very
much thank you so much really appreciate
the invitation and the chance to be here
to speak with you all I'm going to go
ahead and share my
screen and there we go uh so I really uh
yeah thanks so much for having me um
it's a real pleasure to be here um so as
as Kate mentioned I'm uh at Oklahoma
State University and uh so yeah I did a
little background and before I came
there was a a gentleman named John
Phillips who uh
stewarded our digital map collection but
more uh his his long career was spent in
government documents here at OSU and uh
he was a a tremendous uh influence and
and Mentor in a lot of ways for me when
I began this uh role and he's uh he's
still uh still a presence in terms of uh
working with the maps it's really great
and and uh government documents has
since been passed into the capable hands
of Suzanne Ryman who I know has been an
active member of godor for a number of
years uh and she's been an incredible
help to me throughout uh I still feel
like I'm new even though I've now just
pasted the seven years since I started
here uh time really does fly uh when
you're in a basement with a bunch of
maps so uh yeah it's really uh it's been
a fabulous time um and I
know that and this is so just to explain
a little bit about the structure of how
our library has uh worked previously and
how I imagine a lot of if for those of
you who work in libraries which I'm just
going to assume is a lot of you uh your
uh your libraries are are probably um
similarly structured U so before I
started
our Maps our map Library the map room as
it's sort of colloquial colloquially
known uh was part of government
documents um there had been a a a
part-time faculty member in charge of
the map room U years and years ago back
in the the the mid 90s I think basically
uh but when that responsibility for
faculty went away then it fell under the
umbrella of um of government documents
and the reason for that is that the the
the fairly simple reason is that a lot
of the maps in our collection are
government documents uh and that's a
just something I'll sort of be harping
on a lot during this this talk uh and
how intertwined uh the roles truly can
be so there's I know uh there are plenty
of people who have served as Government
documents librarian as Maps librarian as
both as neither as as as just one or the
other but then having responsibility for
all the collections so it really uh we
we frequently uh share a lot in terms of
UH responsibilities but also expertise
and so we um it's always a great way to
partner up
um so uh I I just want to point to
one thing is uh our digital map
collection this is something that I
think uh one of our our
signature uh efforts at the at OSU
library and this has been uh an ongoing
uh project this is something that's been
uh for more than 15 years now our
digital map collection has been built
and the the real Cornerstone of our
digital map collection uh comes from the
Congressional series Serial Set we have
a set of nearly 3,000 Maps uh that have
been digitized extensively uh documented
and U made available online so you can
see here for here's one example and and
our focus with these Serial Set maps are
that they need to have something to do
with Oklahoma Indian Territory as we
were as it was previously known uh so
here you can see this is a map of the
Chickasaw Nation uh in 1900 and so and
this came from a uh from the serial set
volume uh
4291 and so we've we've went through our
our rather extensive uh Congressional
Serial Set uh
collection either removed the match from
those volumes or if they were too small
or too brittle uh we left them in but uh
digitize them one way or another and
that's a way we uh we make those all
available
uh to everyone um and some of you may
also be familiar with the redex uh
product Serial Set maps and that's an
invaluable
tool that allows you to search through
the serial set specifically for maps and
it breaks it down by volume and makes
downloads available so really uh
between our
collection and then the redex service uh
we we off a fairly comprehensive View at
the maps that come out of the
Congressional Serial Set and that's
something uh that uh especially when you
get into the 20th and 21st century even
uh the they they Contin continue to have
value even though they maybe aren't
quite as aesthetically appealant as they
once were uh so now I'm going to take a
little step back uh we're we're not not
talking about OSU not talking about my
own collection anything like that I want
to talk about the notion of spatial data
and this is something
um
that when I first encountered it took
me a a little bit to sort of Orient uh
my my mind thinking in this way because
the just the phrase spatial data that is
you think about that and it and it has a
I think just because the word data is
there it has a sort of analytic or some
computery sounding meaning to
it but in reality it's sort of a phrase
that has has become popular for use of
when referring to
all variety of things so and and this
might just be my own interpretation so
obviously this I I welcome anyone who
thinks otherwise it's not a problem but
thinking about spatial data as an
umbrella term and then a number of
things coming under it including maths
uh and things like that so here is a
literal umbrella uh of spatial data and
under which you can see we have scanned
Maps paper maps and then GIS data uh
which itself consists of vector data and
raster data and all these are um
especially when it comes to a government
information uh professional these things
are very common uh the sing largest
provider of of of geographic data in
maybe in the world is the the federal
government of the United States and
maybe even just the US Geological Survey
uh
specifically so the fact that we our
government information at the federal
level is made freely available is just
it's hard to overstate the value of that
to people who work uh with maps and GIS
uh because data uh can be extremely
expensive to procure
otherwise so um so GIS and this just in
case I I I I don't assume familiarity
with what GIS is or anything like that I
I want to talk just a little bit more
about what these terms mean U well for
just to kick off something I should have
done already uh G GIS
uh is an acronym that stands for
geographic information system uh and
basically all that refers to is is
software and
Hardware uh but used to be software
software and Hardware back in the days
when computer hardware had to be sort of
customized to uh perform a particular
sort of task versus now where we have uh
Hardware that can you know handle any
sort of software more or less so we're
fam have software that allows you
to display analyze and manipulate data
within some sort of two or 3D
dimensional threedimensional or
two-dimensional space uh that it's it's
as basic as that that's what it comes
down to and then when we're talking
about types of GIS data so I mentioned
vector and raster data so now let's just
quickly take a look at what those
mean and it's not that the terms vector
and raster are exclusive or or contained
only to this sort of Maxs and JS world
uh vector and R they're common computer
Graphics uh ways of of talking so if
you've ever used a Doby
illustrator um that is a vector
art package of software
um uh and then so so a vector vector
data vectors in general are comprised
of either points lines or polygons and
you think of it that that's thinking in
terms
of a zero dimensional shape which is a
point where it has neither sort of
distance or breadth to it it's just a
single point that so that's a Zer D and
then onedimensional is a line so you
have a start point and an end point and
the distance between those but there's
no sort of depth or width to it and then
the polygons we're getting into two
Dimensions where you have length and
width um and and you can go uh you can
build into three dimensions uh when you
introduce uh the z-axis or height
obviously but that uh we're going to
focus on the 2D uh in terms of
how we're describing this so you think
about these three sort of
fundamental
uh ways of
representing uh and think about Maps
you've
seen if you look at
um a map of for example of a a
University campus you might see uh
points on the map indicating where bike
racks are located
or fire hydrants um and then you might
see
polygons uh rectangles representing um
the the footprint or sort of the uh yeah
the the footprint of a particular
building so you can see oh that that's
where the library is on the campus
represented by uh this two dimensional
polygon and then lines you can imagine
uh streets going from point A to point B
uh those would be rep represented as a
line now the tricky thing here or maybe
not even tricky um an interesting thing
to think about with regards to these
sort of representations I just talked
about is
that the way something is represented as
Vector data is not fixed in any way
really
so what do I mean by that
yeah if you think about a map of the
United
States so we're we we're talking showing
the entire continental United States uh
the way a city is represented on such a
map like that probably would be with a
point but when you change scale so you
know scale meaning how zoomed in or
zoomed out you are if you uh zoom in far
enough uh say to the northern third of
Illinois uh you would not really you
would not
represent the city of Chicago as a point
on such a map as that you would probably
represent the city uh using a polygon
that would indicate at least roughly um
it's its boundaries and so
uh think about that at the next time
you're browsing uh an interactive map
applications such as Google Maps Apple
Maps whatever but just as you zoom in
and out you can you can
see the the vector form of the same
place changing in real time in terms of
how it's being represented uh it's it's
really it's something um I don't know it
it's extremely nerdy things but it's
something that I've always enjoyed to
look at uh and another example is if you
look at lines representing streets on a
map it'll start out as a line with with
just one with just length and no width
but you get in far enough uh or if you
just have particular needs you will see
streets represented as polygons because
you need to know in some cases how wide
is this actual street because there's a
difference between a side street and an
interstate uh when it comes to Public
Works uh work orders and things of that
nature uh so there's there's a shape and
and and Method representation for all
sorts of things and it's not necessarily
the same throughout um even within the
same
map so then there's raster data and
raster
data we can think of that's simply
representing uh
data using rather than points line and
pol points lines and polygons it's
representing information using a grid of
some sort so every photograph every
digital photograph you've ever taken
you've created a raster image uh any so
any jpeg any Tiff anything like that uh
those those sorts of image files those
are all rasters uh so this is an example
of a raster that is a u an are
photograph this is showing the Oklahoma
State campus I think in 20 let's
see 2021 I think um but then so that's
an aerial photograph that's something
you could imagine as a raster uh here's
another one this is also you would
classify this as a raster this is a
digital elevation
model so what that means is that every
single cell in the grid so again
remember raster is just made up of
grids going from top to bottom uh so
each cell in the grid has a certain
value and in this case that value
represents how far above sea level that
point is that that
cell so in this example you can
see uh in in white that's where
um elevation is the highest and it goes
down to where it's darkest and that's
where uh elevation is the lowest so you
can see you might be able to see that
you can see it sort of run off and
stream that works because this is
somewhere out in the Rockies I believe
that I I I grabbed this little snapshot
of but this is the sort of thing so you
have a value for everything um you have
El there's there's not anywhere on the
planet that has a sort of that doesn't
have an elevation value if that makes
sense uh there are places where
uh you're not going to get too off
track so then let's see this is one more
example of what constitutes a rasure and
this is land
cover so this is as opposed to to those
other two uh forms where one was taken
you know from an
airplane and then the digital elevation
model those are generally created uh
using satellite imagery from uh with
global coverage this is an example of a
classification raster so this each color
on this map on this image you're looking
at represents a different category of
land cover so it might be that the uh I
should have written down some of these
but you can imagine one being dense
Urban one being water one being imp
pervious surfaces things like that uh so
if you've heard of that there's the
national land cover data set um for the
United States and that's that's another
third example of raster
data okay and then you take all these
different
um points lines polygons rasters so all
the vector and raster data you take that
and you you you take each of those and
they each act as a layer and then you
stack them on top of each other and
that's how we create our representation
of the
world because the whole point of the
gis is that when you're stacking these
layers together they
have the same reference points so that
they uh they they they overlay on top of
one another uh in the correct manner so
that uh when you're looking at uh the
streets and the land usage they line up
correctly and that's really where the
power of GIS comes into play because um
whereas with traditional map making you
would you are sort of once you've
decided what you're including and you've
included that you are that you are good
to go you are stuck with that um which
is oftentimes not a problem but in terms
of being able to rapidly change uh uh
and explore different aspects of a of a
particular data set do sorts of
exploratory data analysis uh that's
something that JIS really excels at
because you can introduce different
layers and then you can introduce um um
sort of uh change the the the way you're
representing the different players you
can fiddle with all sorts of uh aspects
and variables involving all these
different
layers then there are maps and this is
uh I couldn't help uh but put so this so
this is a representation of a real of an
actual physical
map as as we know they do exist and they
are still very useful and this is a
ribbon map uh this was actually a
picture a couple of pictures I took uh
this past summer uh during ala in
Chicago we did a tour of the Newberry
library and they pulled a number of
really fascinating maps for us to look
at and this was one of them where this
this ribbon map of I believe the
Mississippi uh and it unrolled the
entire length of a really long long
table so that it's really fascinating
and something that uh you could really
you had to see it in person to really
believe it or even let alone appreciate
it uh then there are U real there are
paper maps that have been digitized and
so we have these digital surrogates uh
for these maps and that's what that so
what I've already talked about earlier
in terms of our digital map
collection that is
uh in a lot of ways the most common way
people will encounter Maps today so this
is an
example of a set of maps we have uh in
our library uh showing land ownership
across the entire state of Oklahoma in
1936 1935
36 uh showing land ownership and land
value uh of rural property across the
entire state so it's a set of over 2,000
Maps uh it was made originally with the
intent of improving tax collection uh
because this was during the depression
during the Dust Bowl so the government
of Oklahoma was desperate to uh sort of
uncover potential sources of revenue and
so they made these maps with the intent
of standardizing how uh how how U land
was Valu ated uh because you could look
at from one County to another just
across the county line with basically
the exact same land and there would be
drastic differences this was the first
time those differences were
really systematically explored in any
way um so that it's a really a really
fascinating collection of maps and it's
something that so we've digitized all of
them
and we've created
this
so let me show
you so this is an example of one of the
sheets of maps and this uh is an
application we've made where we took
every single
sheet uh every single one of these Maps
so it was broken down by County so each
County had any number of sheets uh you
know 2030 or in the case of Osage County
our largest uh almost 80 sheets we scan
them and then we Geor reference them
which Geor
referencing is the practice by which you
take a map or other uh any anything uh
and assign coordinates to it so that it
can be placed within a GIS in such a way
that it fits with everything else so
here let me zoom
in and so you can
see you can zoom in and see
see where J ja swart had land that was
valued at
$1,280 uh at this time and then I
something you can do here is you can
click that and then click the
view and it will take you to the
original map so it's some it's a this is
a way that we've made it so that for
example uh you could put in your home
address which I'm not going to put here
but you can just do a search and it will
show you where you are so for example if
you are out of U my house is right
around here so I could see that who
actually owned the land my house is on
now who owned it nearly hundred years
ago and this is a these are maps that
have been used by um a lot of people
doing family uh family history research
so uh there are a lot of people whose
families have owned Farms across the
state um going back uh before this time
even but
also this is a resource that's being
used uh in research uh
where u i there's a a re there's one
project where uh there they are studying
the effect of heterogenous land
ownership on the efficacy and
distribution of
um oil and gas extraction so the fact
that their hypothesis is that the more
heterogeneous and and sort of split land
ownership is the more uh I think that
it'll be more difficult to pull
uh to pull As Much from the earth which
makes sense in a way um so the yeah this
is an examp example of how we approach
our collection where you take these
original Maps these things that
tremendous amount of effort went went
into making them and they are just so
rich with information but you digitize
them and you make projects and and and
and workflows that make it possible to
uh bring them to a broader audience
which I think is just always um an
important uh way to go and uh super and
kind of fun
too so then uh one more
is uh sort of born digital Maps uh and
this is something uh maps that have not
really been printed and this is some
this is a a US topo map right here uh
and so any map published by USGS since
2007 I believe uh has has not had an
official printing it's something that
you you it's all digitally made and you
can order a print made of it but it's
not a first edition second edition sort
of thing it's something that's
constantly sort of being updated and
something you can uh you can download
and access and that's something I want
to talk about in just a little
bit so yeah I've already alluded to it a
few times here but we have um
a few agencies that really just produce
um have have contributed so much value
so much legitimately so much money to uh
the development of of GIS and mming as a
as an industry uh and that couldn't
wouldn't be possible without USGS Census
Bureau and the Bureau of Land Management
I just want to talk a little bit about
each of those because they are just so
omnipresent and important not just in
government documents but uh to all of us
in in in academic map and Library maps
and uh and libraries in general uh so
yeah USGS they're the ones you blame for
all the topographic maps that are
filling up uh potentially hundreds of
drawers in your map library or in your
documents uh library but I'm kidding of
course uh but the USGS is a truly they
do fabulous work they
produce so much uh uh so much
information so much value added products
they they have something called the
national map which allows you to
download uh you can see here's toppo
Builder this is what I was talking about
so you use the national map and toppo
Builder that's how you can construct a
map like that one I mentioned that
too where it's not an official uh
publication but it's all this data you
you sort of put
together to make a official topographic
map so yeah USGS Publications they are a
Theon share of many M collection uh just
the topographic collection alone uh is
tens of thousands of of maps and this is
something that a lot of places have have
have targeted for either weeding or even
just simply moving off site but in one
way or another making space and it's
something that I do not want to
um dissuade people from doing because
honestly it is one of the lowest risk
and highest reward uh decisions to make
uh because like I said the the
especially the the 24,000 scale which
are the
the largest scale Maps more the most
common large scale maps that USGS
produced over time and they can just
take up a whole lot of space I I believe
we
have about 4,000 just for the state of
Oklahoma alone in our collection and
that adds up in terms of storage space
um and one reason that I would uh
encourage you all to maybe if you're if
you're hard up space and you need to
come up with some names or some uh some
ways to create more space uh consider
the US toos and uh USGS toos and one of
the reasons is the existence of this web
app called Topo View and let me just
uh give you a quick view of
that so this uh application allows you
I'm going just just going to zoom in
to I'm a very provincial person I like
to stick with where I am so you can zoom
in to wherever you're interested in you
can you simply click on it and then
you'll see over here we
have all of these Maps so let me zoom
out and you can
see we can up here you can filter it by
date so we can go for much more more
recent
ones you can move it all the way back
and we could see Still Water the 1893
sheet and you can see you can download
in any number of ways here so really and
so there you can see this is the first
topographic map uh of of of Still Water
where it was simply just black and white
you can see all these contour lines here
indicating that elevation but you can
also see um a little bit of the town
being built up there so it's really um
and it's as easy as that so honestly
um I frequently refer people to USGS too
Maps it's something that I yeah they are
a very important resource and something
I I I mention a lot when I sort of had
people asking me questions or looking
for
something
but more than nine times out of 10 maybe
49 times out of
50 I will simply go to tobo view and
show them what's available um and
something people like to have copies and
this is something where on with Topo
view they can download a high quality
image and get it printed from a print
shop but also USGS has a store for
purchasing and ordering prints of of
their topographic maps and that's
something uh that I've I've referred a
number of people to so really it's a a
fantastic uh resource uh I so in terms
of weeding just I'll go a little bit
more on that
you for for example I have topographic
maps in our collection covering every
single state in the country and that's
something that I do not necessarily need
in my collection uh I am dedicated to
collecting materials related to Oklahoma
and Indian Territory obviously but also
uh adjoining adjacent States so sort of
like Texas uh in Missouri Arkansas
Kansas Etc um but for your own depending
on your own sort of collection
development policy uh you probably don't
need uh thousands of topographic maps
for a state
uh all the way across the country uh
there's no worries about
uh about discarding original or anything
like that it's it's just not a problem
you're going to have uh as if you're
part of of the depository program you
reive them that way you'll obviously
need to go through your own the proper
withdrawal proced procedures if you are
indeed looking to withdraw them but even
just moving to off-site storage uh is a
really quick way to to get a whole lot
of space back
um and that's thanks to Topo View and
and the great work done by
USGS then there's also Earth Explorer
I'm not g going to jump over there but
that is a great resource for anyone um I
use it for patrons who are looking for
remote sensing
data so remote sensing data is typically
that's raster data like we're talking
about so aerial photography satellite
imagery all those sorts of things if it
was produced by not only the USGS but uh
other agencies as well you can find it
through Earth
Explorer it's a really robust uh
interface and a lot
of you can anything that's not scanned
you you can also you can still find uh
these images even if they haven't been
scanned yet and if you really need them
you can pay uh to expedite the scan sort
of bump them up to the top of the line
but a lot of what they have has been
scanned and is available at Full
Resolution already so that's something I
rely on heavily uh when I'm helping
people and so um yeah I'm sure everyone
is familiar with
data.gov um and I'm not sure what the
consensus is among you
all but I've always struggled to
navigate data that go just because it is
so huge it's just a
vast uh a
vast array of of data sources coming in
at all sorts of scale so you have like
mun municipalities contributing data all
the way up to all the federal agencies
uh and you you may have noticed on
data.gov that there's a checkbox between
Geographic and
non-geographic and I think that's pretty
telling that that's like a way to cut
the catalog in half basically is to say
I'm I'm looking for a geographic Focus
here uh I just think that's and and
really a statement on how prevalent it
is in
U public federal state local data
U place and space matter I guess is the
way to think about
it I'm going wrong way there we go
sensus data is a uh I just love this
logo for uh tiger files
it's classic U and I cannot say the
acronym for what tiger STS were off the
top of my head I know it's top
topologically integrated
Geographic entity oh see I shouldn't
have even tried but the US
Census we're I'm sure everyone's
familiar with uh census tables uh and
and things like that there's the whole
other side of census data is geographic
so GIS
data so how do we where are the
boundaries of this particular census
tract where uh how do we what are what
what is the
Metropolitan uh area uh outline for uh
Washington DC how do we how is that
determined and then how do you take this
geographic information and how do you
how do you join that together with uh
the demographic tabular information so
that's um anyone who's tried it who's
who's gone through that effort it's it's
not a
uh trivial thing to undertake uh and
that's something that um I really
encourage the use of the National
Historic uh GIS which is a product out
of the University of Minnesota
uh disclaimer I was a research assistant
when I was in grad school on na GIS uh
but they have done such a fabulous job
of making it easy to search every sensus
going back to
1790 and finding the tables with the uh
demograph with with whatever uh you're
interested in in in binding and then
getting the appropriate GI uh uh
Geographic level uh data files and then
very clear instructions about how to
join those together um and I cannot
recommend it
enough and then Bureau of Land
Management
uh I'm sure some of you are familiar
with the public land survey uh this is
something we frequently
encounter in my work is how do we
decipher these things where we're
talking about the Northeast quarter of
the 14th section of the second of the
Township to South for Range four East it
gets this and and for anyone who's not
familiar that the public land survey is
how
when the sort of Western 2third of the
United States were um uh when when when
settlers uh moved that way white
settlers moved that way uh the way the
land was uh classified an inventory was
using
the public land survey where you have a
principal Meridian which is determined
uh by surveyors and then these very neat
grids or relatively neat grids were
created where you have a a Township
which is six miles by Six Miles Square
and then you break up each of those into
sections where each section is one mile
by one mile Square so you have 36
sections per pound ship and then you
describe the land using once you get
into a certain section you can describe
it as s of for example the Northeast
quarter of the section that's that one
and you can break that down more by
saying the southeast quarter of the
southeast quarter so that's this tiny
one right
here and so it can get really really
really small as land became subdivided
further and further and further over
time and I mentioned that because a
frequent thing I like to use um is uh
are the general land office records and
this is a a great resource again for
people researching land history family
history you can find the original
patents for land uh you can see uh
actual maps that were drawn out in the
field by the surveyors of Performing the
public plan survey and uh a really
valuable resource that I encourage you
to to uh use in combination with all of
your own other knowledge that you bring
to your um patrons and so I really um
that's all I wanted to say for now I
think I I'd love to answer any questions
that you all might have I do I have one
uh one reference here from a past
webinar I think it was about a webinar
10 years ago but there's a a handout
included
here that has a ton of reading uh if you
find yourself working with maps or in
charge of maps and you have questions
about how to handle those maps and and
just the real uh nitty-gritty of dealing
with maps uh check that out uh in
particular uh a map librarianship uh
book by Mary larsgaard is invaluable I
uh as someone who came into this
position without experience in
collection management and just anything
to do with handling Maps it it it saves
me a number times and I recommend it
really highly uh so yeah with that I I
will I'm going to wrap things up and I
would love to hear any questions you
might
have thank you Kevin this was great um
and I welcome any chats you can also
raise your hand and I believe we can
allow you to speak um if you do raise
your hand and then you can ask a
question um
and to have that up and ready Kevin can
you tell me while people think of
questions um I'm thinking back
to um the digital project that you
talked about at the beginning of your
presentation the serial set maps that
you um digitize could you talk a little
bit more about like some of the
nitty-gritty details of that project
like how did
you uh did you I imagine use an index or
you may have used redex to find the maps
that you wanted um to
digitize and how did you actually go
about doing it was it um something that
you did in house um did you have a
dedicated set of like staff members to
do this or did you um how did the how
did you like fund it you know some of
those little details about that project
would be really helpful to me because
I'm trying to think of um we did a
Serial Set map project at the University
of Colorado Boulder um and the one thing
we didn't do was um any digitization
work we just kind of preserved and
isolated the maps but I think that would
be a natural Next Step but understanding
some of the issues or barriers that
might come up in that process would be
helpful
too yeah that's a that's a really great
question and um so we did all of the
work for the serial set project inhouse
um everything preservation location
digitization uh repair all that stuff
and it was honestly
done a Hu basically all the work was
done by students uh some really
dedicated student employees and this was
under the under the leadership of
Suzanne Ryman uh John Phillips uh
especially John Phillips towards U uh in
his the last few years he was working he
he really focused on the digital map
collection and I know we started um the
early chunk of the serial set uh we
relied on an existing index I think it
was created I want to say by someone at
KU I cannot remember her name but I know
that was an invaluable resource uh uh in
the search but then we we when we
reached the point that we had ex gone
beyond the time frame of that index that
was when things slowed down quite a bit
and basically it was a function of of
John Phillips leafing through volumes
and using using the redex index but not
totally relying or or uh not maybe fully
trusting anyone else to go through each
of these volumes and flagging relevant
maps and then taking those to our
students in same GE we need this removed
we need need this repaired we need this
encapsulated in myar uh and then uh from
that taking uh preparing metadata for
those that's another a a great uh
pastime of of John's was taking taking
maps and and creating the most uh the
most detailed metadata you've ever seen
uh for these collections so truly uh he
he did an incredible amount of work on
these uh and since I've been here we
it's it's mainly been a focus of how can
we sort of massage this metadata how can
we shape it and sort of form it and then
I oh yeah I should also mention in terms
of funding we've been really generously
funded by a uh a private Foundation in
Oklahoma called the McCaslin
Foundation they are a big benefactors of
of universities and libraries across the
state of Oklahoma in particular uh but
they um they gave us several grants to
uh pursue uh this uh Serial Set map work
and that's uh that's how we were able to
get this done because otherwise U yeah
the amount of student time was hundreds
and hundreds of
hours but yeah that's about do you have
an estimate of how long it actually
took oh um well I know we had H this the
last Grant we had was
a was about two and a half or three
years
sort of start to finish so I think maybe
the actual Grant project was two years
and that was to cover basically
from the end of the the long 19th
century so somewhere around maybe World
War I up through the present in terms of
maps of Oklahoma and the serial set
which Maps just in general the the
presence of map in the serial set does
decline over time during the 20th Cent I
think just because as other sources have
sort of taken off especially once you
get into like the 50s 60s 70s in
particular things start to um it becomes
way less common so we covered a lot more
ground in terms of like we were able to
quickly get through those because the
previous uh 150 years because we
included the American state papers of
going back in a pre pre-serial set
um that took
I think the initial grant for that may
have been
2006 and and was ongoing
for at least the the nine years before I
got here and then we were continuing on
so a very very long-term
project thank
you any other questions I have others
but I want to let others ask
too I just put my email in the chat uh
in case anyone just wants to get in
touch uh offline here um and I I
encourage any of you if you aren't a
member of murt uh I know there there is
a lot of crossover between mcgurt and
godart um and um
I I encourage anyone who has
responsibilities or just interest in
maps to consider joining there's also
the Western Association of map libraries
which is outside of ala but it's all
it's a fantastic group of of map map
Associated professionals and I know we
have several go doc folks who are a
member of WHL uh and so that's another
place where you can talk to people much
more uh knowledgeable than me and and
learn and ask questions and all that
sort of
stuff all
right okay well I'll call it there so
thank you so much Kevin this is really
helpful I have ample notes I'm going to
be following up with you um in the
future I'm sure um I'm also kind of
poking around Earth Explorer here
enjoying myself so um I am going to
share my screen really quick so
that I can offer
everybody um the following QR code so we
are soliciting feedback on our
presentations and the webinar in general
so please um scan this QR code to
provide feedback um you can see all of
our great webinars on YouTube uh there's
a bitly go Dort help YouTube is the link
for for that if you would like to see
any specific programs coming up please
contact me um and if you are interested
in joining me as a member of the godor
help committee I would be happy to have
you as an incoming chair um it's great
work to have I had a lot of fun doing it
last year I'm really enjoying myself
this year it's nice to have this excuse
to really sit down on a monthly basis
and learn something um and really engage
with colleagues across the country so
please do um let me know if you would
like to volunteer to work with me and uh
thank you very much Kevin um and
everybody for attending have a great day
great thank
you