Regional and sectoral information - outreach lab

foreign and the last session of the day so this is the regional and sectoral informational Outreach Lab this is not a cloud that not a code that is an expert in Outreach and science dissemination she was also working with us during the ipcc and giving us a lot of useful hint for dissemination and also how to speak and and present our result so during the lab there will be two three people online not two two and plus NADA so three talks and maybe Sarah you will give the information about the application later at the end yes so because they were asking online the people about the information too so okay so then I leave first the word to Nada and then it's working so thank you I'm uh I'm not that cool um Outreach manager okay yes I'm a Communications manager at uh climate research lab LSC at ipsl and I worked as the Outreach manager for working group one for two years in 2021 and 2022 and we developed a new uh Outreach product Regional and sectoral fact sheets so I I will present uh what we have done our audience uh the content that we wanted to highlight and so as it's for the working group one we focused on the physical climate variables and during the two next talks the colleagues from working group 3 and 2 will present their own fact sheets about mitigation and adaptation and impacts and then Sarah will present two other new products summary for actuaries in the summary for more so um which audience we actually the audience that we targeted so we have several audiences uh first of all the high level policy makers and stakeholders so they don't have a lot of time they need very brief and robust notes and they may have no scientific background so we need to avoid jargon another audience is the practitioners and engineers in companies and the in Climate Services for instance so they need more technical information and sometimes they need to access they need to access to the physical climate data to run their own impact models for instance and we have also the scientists from Academia who need also to access the data and to the literature so to know um this audience we conducted several surveys so this these are some results of one of the surveys we conducted before preparing the sectoral fact sheets so we had almost 400 participants um more or less 30 from the public sector including 20 or less 20 from governments we had 21 from private sector eight percent from consultancy nine percent from ngos and 40 from research and um more than 180 provided their emails to be contacted for further consultations so we invited them at several steps of the co-design of this those fact sheets to to get their feedback so during this survey we asked them about their needs in terms of climate information climate data um so we have in our assessment report the list of cids that are relevant per sector based on the literature but we also asked those participants to select the cities that they find relevant so we asked also about the preferred time and special scale which scenarios do they prefer climate statistics Etc and so the panel that we had the 391 participants were interested in all the sectors and represented all the regions so we are very brief results I don't show everything because otherwise it would be too long so they preferred slightly the to present the information by global warming levels then by time Horizon and then by ssps uh for the time scale of Interest the near term was the most preferred one um for the so we asked also about the statistics uh they were interested in both mean values and extreme values uh the most of them needed the information about uncertainty and we asked also some questions about how do they wanted to the information to be presented in two page in two pages um so most of them preferred the bullet points instead of paragraphs and they wanted Maps figures and also tables so which content uh we so usually the users Focus mainly on the summary for policy makers which is very good but we wanted them to dig further and to to read the information that is available in the technical summary and the reports that could be useful for their region or for their sector for instance we have this table in the technical summary uh Erica you showed a similar table in chapter 12 where we have cids per uh region and per sub region we have the observation the projections the attribution the confidence level Etc we have this table in chapter 12 that represents that you showed as well that represents the cids that are relevant per sectors so so the challenge was to select information in only two pages to guide the users through the oops yes so from the SPM to the technical summary to the chapters to the Thousand Publications that were used to the assessment to to help them find the information and also we wanted to highlight the interactive Atlas which is a wonderful tool to visualize the data um so to do this we wanted to have a cool construction process and to be inclusive and to to make a large consultation so a lot of authors participated colleagues from the technical support unit and the the bureau as well so working closely with them uh was important to ensure accuracy and robustness to ensure the traceability to the report so some of them are here in the room so I thank them because it was a really precious to have their contributions we also had a lot of interaction with the stakeholders and practitioners so we organized several surveys to check the usefulness and the relevance of the information that we selected to check the clarity we organize its meetings with them per sector at different stages of the development of the fact sheets and we had several meetings with colleagues from working group two and three to check the consistency across the working groups and we had to make some editorial choices to get an organized set of pack sheets so that the users grab the coherence and the to so that they find the same information at the same place but with some flexibility because to respect the specificities of each fact sheet so uh I will show very briefly on the websites oops where what do we can find so you can find on this link the original Factory so if I show the one dedicated to Africa so we decided to present first the information that is the same for the whole region for the whole Africa so these are mostly high confidence statements and then we decided to present several maps for three global warming levels and the flexibility was up to each region to select or variables that were the most relevant we made links to the interactive Atlas so if you select one of the maps and you click on it so you will open the interactive Atlas with the good parameters and then you can select another scenario or to get a specific subregion to to have more information and so tomorrow um mayaline and Lena will show more in details the interactive Atlas and you will play with with it but you can also have information about the data Etc so these are some functionalities that you could see tomorrow and so yeah if I come back so this is the first page of the original pack sheet so you can have the links for further details in the technical summary and the chapters um to to get more information and on the second page we we had the we have boxes per sub-region with the the two three or four main Regional information for each subvision and uh we have so for the regional fact sheets the continents but also some specific topologies like mountains ocean small Islands polar region urban areas Etc and you can also find the list of contributors if you want to get the the names of the Specialists who participated um in this development of the fact sheets and Below you can find the packages that are relevant for sectors so here we don't talk about impacts about the sector impacts for the sectors or the mitigation we focus on the climatic variables that are relevant and but we provide the chapters in working group two and three you want to get more information and we have the same principle of pointing to the interactive Atlas so here you have this representation that provides several information right several cids that can be expanded in the interactive Atlas and and of course we have the the information about where to find more details to to complement uh the information so that's it from my side I so if you have uh any question or information if you want to I don't know if you have already used the original fact sheets or the second fact sheets if you have any comments commands feedbacks one at a time I just want to augment a little bit I in doing the sectoral uh pack sheets I think one of the things that was very fascinating was um so wait which one which one do you have on the screen here oh good it's agriculture that's what I helped with so in the in the upper right there you'll see something that you know came from the interactive CID um you know part or the interactive Atlas CID and one of the fascinating things about doing that was selecting which cids we wanted to show and in that sense the interactive Atlas is pre uh programmed to allow up to six different cids to be shown in this presentation um so it was a very fascinating process to say okay if I can only show 60 IDs to give agricultural people an idea of what's happening in the world what would they be and I have to squirt my eyes to remember exactly which ones I showed but it's listed right there underneath the hexagon um and it's going to be you know combinations of temperature and rainfall and aridity or or drought probably um we also wanted to make sure that we talked about carbon dioxide so uh we have them here there you go can you can you read them out to me what yes it's the ones it's it's the the key is on the left where the color hexagon is yeah we have mean surface temperature Frost meaning precipitation Agriculture and ecological drought and relative sea level atmospheric CO2 at surface yeah so these are the types of things that you know if you want to know how agriculture is being affected in different parts of the world this gives you a rundown so you'll notice that there's you know some hot some cold some dry some wet you know the coastal uh flooding you know things like that we're trying to to understand more but it's an interesting exercise if you if you could only show a certain number to your stakeholders what would you shop thank you Alex okay so otherwise I give the floor to the next talk I don't know if someone online would like to ask a question otherwise I will give the floor to my colleague from working group three uh thanks now hi can you hear me okay yes um sorry go ahead I just wanted to make sure you share your screen uh yeah I'm gonna share my screen here shortly just gotta get the right application are you able to see that yes yeah oh great okay cool hi lovely to meet you all um my name is goni luge you can call me Siggy I was previously the comms manager for working group three climate mitigation working group at ipcc so I was heavily involved with developing the sectoral fact sheets on behalf of working group 3 as well as a colleague of mine who's actually on the call here virtually and that's approve of her seizure who's the or was the ipcc working group 3 Publications manager and we've both moved on to different jobs but we remember the fact sheets very fondly um I'll try and go through this presentation relatively swiftly because I know that we're a little behind um but just as some background the the working the working group three fact sheets were always intended to be sectoral fact sheets based on the structure of our report and they were the main Outreach product for working group three in this assessment cycle at least for the um for the six assessment report uh aside from some some other Outreach that we did and some other products that were produced through the Secretariat with the um the video editor or one of the com Specialists there so this was sort of our big project for um for working group three so as as some background why did we choose to do sectoral fact sheets I think it's relatively straightforward actually the reasoning behind it the working group 3 report if you're familiar with it which I'm sure many of you are is structured around the sectoral chapters it has the initial chapters of the report focus on um the sort of uh history of uh of emissions of greenhouse gas emissions there is a number of chapters that focus on the mitigation Pathways and looking forwards there's then a whole section um in the middle of the report the bulk of the middle of the report that's focused on different sectors and mitigation options within those sectors as well as other important points are not just about mitigation but previous submissions from within from within a sector and linkages with other parts of the report as well as the other working groups and then finally at the end of the report there is a section on things like International cooperation and policy linkages for example um so as part of communicating the working group 3 report we actually saw the the sectors as a really important and easy way to do this um in terms of other parts of the report we didn't get to cover the mitigation pathway section and that's where a lot of the attention of the working group 3 report already exists so when we released the report there was significant interest in that topic from the media as well the Civil Society and the general public and so we wanted to focus not just on that but also on the other important parts and the Practical options that are within the report the mitigation options that are available now um and you know where where further action is needed so that's a bit of background on why we chose the the fact sheets um and in terms of the the audience for the working group 3 report as well I mean NADA mentioned helpfully already that policymakers are a key audience for ipcc for working group three that also means policy makers working within particular areas So within particular sectors they might be working in cities um they might be helping to develop City plans or there may be city planners themselves uh basically across all the different sectors there are different types of policy makers but also in business and it's not just policy makers who read the the reports that ipcc produces although we do Focus the SPM for policy makers it is other groups as well so we wanted to consider that when we developed these fact sheets and then we also have significant requests for outreach products and information based on the sectors as well so in total we prepared a fact sheets um some of them are on screen here these are the you can you can see that although they're based around the sectors one of our sectors is called demand uh which looks at the demand side mitigation options and social aspects of mitigating climate change and that was still an important topic that we wanted to cover even though it was not technically a sector um so those are the first four and then here are the other four as well and I mentioned why we haven't done mitigation Pathways yet but I think that's something that could be considered for future Outreach products um maybe by someone else working within the ipcc or even for the next assessment cycle as well because they're really complex and there's a lot of interest in them but luckily we have some fantastic Graphics already around the mitigation Pathways that are in the reports so there's a lot of Outreach that already happens around those in terms of developing the fact sheets this kind of goes along with what NADA was saying or a similar structure we wanted to make sure that we were covering both the style side and the content side in terms of producing appealing fact sheets that people would want to look at so they had to be engaging and enjoyable to look at and you'll see that they're very very different to the way that ipcc products are typically produced they follow our branding guidelines but they don't look like a report now you can you could pull it out and you could read it by itself and hopefully understand majority of what's in the factory without needing to have background on the report uh we want them to be useful for more practical reasons we wanted to be able to repurpose the material for social media for presentations to be able to pull bits out and visually represent key messages from the report so that's one reason uh why we've developed them in the way we have and then we also wanted consistency across the fact sheets so if you read one you would understand the structure and be able to read the next one in a similar sort of manner so you'll see that there are consistent content across the fact sheets as well as the type of style that we've used and the sort of tones that we've used and some of the the imagery and visuals as well in terms of getting the content together um this was this was tricky because we we had to pull it out of the chapters themselves you know the the ipcc reports each chapter is many pages in length um so we had to distill the messages from each chapter and that really helped us to identify the structure for the fact sheets and the common elements across the chapters as well as what was different and where we needed to build in um you know design changes for for each chapter on the fact sheet and then we also wanted to have a have a clear narrative for each fact sheet on where the emissions are coming from and what the mitigation options are and that's reflected in in the factory which I'm going to break down here in a sec if you'd like to download them they're they're on the working group 3 micro site and the link is there so this is the buildings fact sheet so just as an example we highlighted a key message from each uh from each chapter so that you could sort of get the the big picture in one sentence or two sentences is probably more appropriate and then we had sort of a background on what the share of admissions was for that sector and what it would look like in terms of getting to Net Zero or what the sub message was for the chapter so for example for the um for the cities and urban areas chapter that was actually different it wasn't about getting to net zero emissions in cities it was more a suite of options so really it depended on on the chapter and what the content was and then below that we have the mitigation options and there's there's a visual representation of what those mitigation options are because we wanted to present a cohesive um picture that these things work together so yeah so this is probably one of the more appealing parts of the fact sheet and I think it really nicely demonstrates the different aspects that work together and you can see at the top there for this Factory in particular we've actually demonstrated options in in buildings from the design line stage to the disposal stage so it actually reflects the content of the report it doesn't just fill this sort of um structured boxes that you know it doesn't work for a scientific report and then on the reverse side we had some some mitigation options that just don't fit in that happens um but we also have across the chapters typically some common factors around what enables um certain mitigation factors to be mitigation options to be implemented as well as things that are preventing those options from being implemented and we we explore those on the back of the Factory and then finally importantly we have the linkages to other parts of their port as well as to the working group to report so many of the mitigation options had crossovers in terms of delivering benefits in terms of adaptation as well so we wanted to highlight those on the on the fact sheet in terms of the preparation process um I sort of talked a bit about this already we did a review of the of the chapters to identify the common elements and then we received um some feedback from stakeholders uh business stakeholders from the international Chamber of Commerce so we released a an internal uh survey to their membership base Who provided feedback and these were typically people like Chief sustainability officers uh people working within corporates helping to work on mitigation their mitigation Pathways and their decarbonization strategies so they were familiar with the ipcc reports but perhaps they were trying to communicate what what the options were internally as well as just learning about this information themselves so there's that factor to consider as well and that helped us to determine the sort of tone and style of the fact sheets as well as what we would cover in them so we did pose those questions to them I haven't included details here because it's very uh it's very detailed but if you have questions about that you can email me or or poorva and then finally we had Define skill designers graphic designers who could work with really complex content and were really comfortable and motivated to prepare visuals that reflected the feedback of the ipcc and its many authors who were involved in this process because having accurate visuals that don't misrepresent a topic or a sector or a mitigation option is really important in terms of the preparation we pulled those key messages out to fit within the sort of structure that we had decided on based on the stakeholder feedback and our initial drafts are really long many pages in length um but we spent a lot of time approva and I uh shortening them to make them a digestible and then we went through a mood boarding stage with the graphic designers to sort of identify what color options would be appealing and in line with The vcmi Branding as well as what kind of visual elements um were best represented each particular topic and how they worked together to develop these things like environments as you can see at the bottom of the demand Factory so the the section at the bottom was easily the hardest to develop because it was it had more interlocking parts and required more feedback and um sort of identifying what would be an accurate representation for the chapter I suppose is the best way to put it as we didn't want to make any little mistakes and you know the reports the SPM is approved line by line so it's important that the the fact sheets itself reflect what is what is signed off in the report and then finally we provided some design prompts to the graphics team to make sure that you know it reflected that intention and those messages in terms of how we prepared them they were reviewed by all of the authors um at the TSU the technical support unit and the ipcc working group 3 reviewed them for clarity and um The Clarity in terms of the visuals and the text as well and a lot of the intricacies and um language issues were picked up by the authors and that was an essential part of reviewing the fact sheets as having the authors review them and look at them and make sure that they're they're okay for public consumption and then finally in terms of distribution we actually launched them at cop26 in Egypt we had printed copies but a very limited amount uh because we don't need to print off too much stuff now we have the internet um but they were helpful for a lot of the the events that we ran and they supported a lot of the sectoral events at cop they were picked up by a real wide variety of people and they're now housed on the working group 3 website which you can sorry microsite which you can take a look at if you're interested and we distributed them as well through our newsletter in terms of the distribution of these I think the the picture on the right is from Twitter and that kind of reflects what we were really trying to achieve which is the adjustable content that reflects the messages of the report without just writing text on a on a tweet which is you know pretty typical of a lot of the report content that we um that we share in terms of what we learned for next time this was a really long process and we would probably aim to build in more review time uh if we can we also found that um having the the design inputs and the final version of the copy the text and the inputs uh the information that we're giving to the designers was really important to have in this final aversion as possible to avoid confusion so that's more that's more a process um lessons learned and then something else that we might consider which we didn't get around to achieving is considering the interactive aspects would we want to animate some of these in future which could make even better um you know social media content or shareable content and would we'd like to make the PDFs interactive it's one step we didn't quite get to but if we'd inbuilt it it might have been more achievable and then finally surveying more audiences I know that NADA did this um with a bunch of the with the policy makers and I think that's something that we would look into doing next time if we were to do it again I say we but I don't work for the ipcc anymore so the next working group three people and that's it from me thank you so much um if you have questions just shoot us an email or find us on LinkedIn thanks thank you very much uh it was a very interesting other questions and yes okay thank you for your presentation I would like to know what the difference between the fact sheets that you produce and policy brief and in that specific case did you also produce policy brief as communication material thank you thank you so go ahead and answer thank you for your question um I would say that this is quite different to a policy brief it may contain some of the same content but typically a policy brief is written for a group of policy makers that have a particular interest so ipcc as an organ as a intergovernmental organization Works within the UNF Triple C process which means majority of the formal presentations that we give are to the National level policy making teams so those are through you know the official routes like the cop and the subster where we were invited to present the content of the report so maybe that would be the content of those would be closer to a policy brief and you can find those those presentations on the UNF Triple C website they're very difficult to find so if you can't find them let me know um and in terms of the more sort of national level policy makers I know that many of the authors do Outreach with national level policy makers and are required to write policy briefs based on their personal experience as academics in their field but also from the perspective of being an ipcc author and they'll have pull content out from these reports so they may use content that would would cross over with the fact sheets I don't think they're quite detailed enough to con to be considered a policy brief so for example if you were speaking to a city level um policy maker or a city planner or a group of city planners you would probably need to pull out information that is more uh relevant to that group and their National or local circumstances and what they're looking to do so one thing we did in in this assessment cycle is provide some training to to the authors across all of the working groups on engaging with policy makers so that they could to you they could write those policy briefs but in terms of writing them ourselves within the working groups the tsus don't do that or haven't done that before yeah I hope that's helpful we have another question in the room yes uh hi I want to know if uh these fact sheets are only in English or if they are in other languages also that's an excellent question currently the fact sheets are only in English I think it would be certainly possible to have them translated into the official un languages um and it's something that we were looking at doing unfortunately one of the one of the things that happens when ipcc Cycles end is the technical support unit disappears um from one cycle to the next so there's not actually anyone to carry over that work but it's certainly feedback that I can provide to the Secretariat if there's interest I know for the working Groupon factories there are some non-official translations in French for instance but the translations need it's a lot of by the authors the co-chairs Etc yeah the translations take a long time to be approved because the people who have the expertise to approve them are incredibly busy already uh so if they're coming they will take a while to arrive and actually it's a new product so it wasn't um planned to to translate them so maybe next cycle if it's included in the official products we have a question on the um online can the fact sheet be used as a tool for prescription of strategies for climate system sustainability I guess it's for you yeah um I'm not sure I'm not sure the fact sheets are prescribing what to do to achieve climate sustainability I think they're providing options for the the policy makers and the businesses can consider they provide a holistic sort of overview of the working group 3 report I think in terms of developing the strategies and the policies and the actions themselves they probably require a bit more consideration but it gives you a good idea of what is out there and what is available that's what that's what I would say about it yeah actually it's an entry point to the report so we highlight main messages either by region or by sector and then we invite the users to dig further more questions or should we move to the next talk thank you very much Ziggy so Camila the floor is yours hi everyone and thanks for the introduction NADA um it's a pleasure to be joining you I'm Camila nabiva I was working as a Communications manager with a working group two of the ipcc and I'll give you a short presentation about our fact sheets um as soon as I find a way to share my presentation so here it is can you see it well um I don't hear yes let me see it okay great thanks um so yes um I will not be speaking that much about the process of Designing our factors because in many ways it was um similar to the processes that were presented by the work in group one and working group three but I didn't and both um extensive surveys or focal points um but we benefited a lot uh from the results of the service and focal points that the working group one did um so what I will show you in my short presentation is what kind of fact sheets you can find um uh what structure and content our target audience and I'll share with a couple of examples from our fact sheets so just a as a quick introduction the working group two um assesses the impacts of climate change on ecosystems biodiversity and human communities and assesses also vulnerabilities and capacities um of natural world and human societies to adapt to climate change our fact sheets um were designed as also as an Outreach product just as it was the case in the working group one and working group three um and it is a fully traceable to the working group to report on impacts adaptation and vulnerability um as we designed um the fact sheets we decided to focus on non-scientific audience which is policy makers practitioners Civil Society media and education Representatives um but we figured out based on the feedback that we received later that it was actually that fact sheets were actually very useful also for scientific audiences and our authors are using them a lot um teaching students and young scientists find them extremely helpful the idea of the fact sheets is to give an easy access to the key findings distilled from the relevant chapters cross chapter papers technical summary and the global to Regional Atlas so we had the same challenge um that mentioned by my colleagues already that the report of the working group 2 was reviewing about 34 000 scientific papers it has about 3 000 Pages um so we wanted to make sure that there is a product that gives a a very easy access and a snapshot of the key findings um to particular topics we also decided to make them very short two to three pages and focus on about 10 key messages or key findings um for each fact sheet and in terms of structure they Follow The Narrative of the summary for policy makers um they do have the same three segments which include climate change impacts and risks adaptation options and barriers and climate resilient development which is a concept which the work in group two is examining and assessing in detail in the report um I've mentioned that the fact sheets um were distilled from from the report and we launched most of them before or during the approval session together no not during but after following the approval session together with the final approved report and um after the copy editing and publication um we've um reviewed fact sheets and um so some of these statements were brought in line with the spms so it's actually it's taking the bottom text it's pretty much identical to the text um in the finally approved and copy edited report and this slide shows you where you can find it so if you go um all mini all three mini files of the uh ipcc six assessment report actually pretty identical so if you go to the mini side of our working group um to report you can find it under about or if you scroll down you can find it here um and this slide shows you the list of the fact sheets that you can find there so we've produced um all together 14 um fact sheets um on the website you can find an introduction which I highly recommend to read before reading the fact sheets because it gives you a very useful information on what kind um information can be found in the fact sheets and introduces the key Concepts and terms that the report deals with and you can also find the list of contributors and the authors and reviewers that were involved in the process the working group 2 launched two sets of the reports of the fact sheets sorry um one set is regional fact sheets and those are seven fact sheets that are based on the regional chapters of the working group 2 report and they include Africa Asia australasia central South America Europe North America and small Islands and we also produced cross-cutting fact sheets um which do not stem from uh chapters or with similar names but rather span over different chapters and cross chapter papers some of the concepts and topics that are relevant um such as human settlements biodiversity mountains food and water and health um now let me show you a couple of examples of information that can be found there so this is the introduction fact sheet as I said it introduces the regions that we're dealing with the process of the how the fact sheets were prepared it shows you the references and how you can work with the references in the fact sheets some of the key terms and definitions from our glossary which the terms that come up very often in the report itself and in the fact sheets such as climate resilient development adaptation limits vulnerability and we also present very briefly some of the key scenarios that we are dealing with such as rcps and ssps um this slide shows you an example of a regional fact sheet in this case that Central and South America as you can see um it has three main elements that follow the SPM narrative that is climate change impacts and risks adaptation options and barriers and climate and resilient development we also wanted so so our fact sheet there's something um that should give you um as I said very easy access that's why we try to also use icons and make sure the topics that a practitioner or a civil society representative or a journalist is looking for can easily find and that's why we used icons and subtopics such as ecosystems water food and agriculture in each of the fact sheets that makes it easier to navigate the information that is presented there and um this slide shows you an example of a cross-cutting fact sheet and it also has three main elements that I mentioned before um but subtitles are different here just because as I said the fact sheet is not based on one chapter but it actually uses information that is mentioned in different chapters and cross chapter papers and pulls out the key information and key findings um okay and that's the last slide um that you can find more information of course on the mini side that I I showed you before as I'm not working for the ipcc anymore I'm happy to answer questions now but I guess if you have some follow-up questions um it's better to contact the technical support unit or the comms Department of the working group 2 to ask questions but I'm here to answer them yes yeah good afternoon uh it's afternoon here in Nigeria I don't know if I'm Audible yes you are okay thank you very much please I'm looking at it uh it's this way um if I uh one could uh maybe want to prepare a fact sheet for maybe a short presentation for the government if one is being asked to do that I will it be preferable to pick up the conclusion and uh then expantiate it with some key points in the body of the project and and present it that way put that goal for it I'm not sure I got your question um so you want to prepare a fact sheet based on the itcc fact sheets or is it a general question about a fact sheet okay it's it's a general question about the fact sheet not not ipcc Factory uh yeah so so uh what I was trying to say is that if if one is been asked maybe uh to get a fact sheet prepared for maybe like uh a presentation for it for for government uh to implement a policy can one just pick up a conclusion from a project and expand that including the key points from the paper can that go that's a good question but I think uh I'm a wrong person to answer it and I think in this case you should um really think of the target audience which is in your case policy makers and then consider what exactly you want to achieve and then um with this fact sheet and either ask them before um or depending on what you want to achieve just to make um make it to give it a try and um implement it the way you want to do it and then show it and see if it works yeah thank you thank you thank you very much are there other questions in the room or online yeah Alex it's so happy maybe just as a follow-up have you been able to track these fact sheets and see if they're being downloaded or if you know uh if they're on bulletin boards at universities or anything like that any any it goes across all the working groups have have you been able to measure their success um that's a very good question um I'm not sure that we do have such statistics um I would have to double check with colleagues because um as I said I'm not working for the ipcc anymore but I know of the um oral positive feedback from our authors and from the partner organizations that we've been working with but in terms of the statistics that would be uh um a good good thing to look into the same for working upon I had some feedback or a feedback but we didn't conduct surveys but we can ask maybe the colleagues from the I.T to provide us the attendance figures for each page of the reports and see how many person attended those our fact sheet stages there's another question I have seen a hand no okay so so thank you very much Camila and sigi we can give the floor to Sarah who will present other new products I found it okay can everyone hear me okay is it okay can online people hear me okay uh yes great thank you hi everyone um let me just put this on full screen so I I realize I'm the last talk before you guys get to go home this evening so I'll try and not be super long and hopefully it will be a bit engaging for you as well um yes so I'm gonna talk not about fact sheets but I wanted to highlight a couple of new summaries that we did in this cycle which were tailored to specific audiences and I thought it would be nice to kind of present it to you like um some lessons learned from my perspective and hopefully give you some tips and guidelines if you want to develop uh well if you're ever trying to summarize your your research or your work to non-academics and things you can think about when um when trying to do that so uh this is just showing the the reports that came out from the sixth assessment cycle and um the two summaries that I'm going to show you is is just focused on the working group one report so that's the physical science basis that you know the sea level rise the extreme extreme events um you know human attribution a global temperature these kinds of parts of climate change and so here's the front covers of the two reports so the two summaries we that I was helping with were the summary for actuaries so these are like the insurance industry the reinsurance industry um they are particularly interested in things that cause damage and might affect how they have to evaluate insurances um like links to like costs and um these kinds of aspects and then there is the climate change summary for all where we tried to do this aimed at non-scientists so people who would be interested in climate change but uh do not have like necessarily a scientific background um and so Monday I think you have your uh microphone on is it possible to mute yourself no oh I can do it sorry Monday um okay sorry about that so now so from my my experiences of doing this my tips for you when you're wanting to communicate your research is um so we were talking a lot about knowing your audience understanding your audience I would actually say if you can don't just know your audience like actually design um some way to ask them questions and get feedback because that's really valuable for under for you to be able to understand what they're understanding um what they find really interesting um yeah and they might want to know more details about specific things if you're planning um to do a like a summary of your research or trying to present it to someone who may not be in your research field I would also suggest if it's the written written document to try and include iterations or reviews of your document and getting your audience to be able to provide feedback in that review um because it can be in really enlightening and it will definitely enhance your final product it will be better if you can get them to give you feedback than if you have not been able to to ask them for feedback and I would also suggest that you have a mixture of both text communication and display of your your key messages and visuals because people have different Learners you can have visual Learners you can have people who just prefer reading and understanding some people will purely take messages just from visuals so it's it's really good to have like a complimentary show of um of your results in that sense and so I'm going to go through the three tips and just apply them to the two summary examples that we uh that I was talking about the summary for actuaries and the summary for all summary factories is always on the top left in summary but all is always on the bottom right so for the summary for actuaries the ipcc got in contact with um an Actuarial Association so they're an international the International Association of the association of actuaries which is a ridiculous name but it's because they are an International Group organization that links to National Association of of actuaries so they are international but links are National ones so there's there's loads of different National level actuary associations and they have this sort of network that covers across many different regions of the world so strategically it's a really good organization to engage with because they can disseminate products very widely over a different um to different regions um so fortunately they got in contact with us and we we decided to do this project with them um together and then for the summary for all um we just wanted to uh we wanted to uh talk to audiences that are all are interested in science and interested in climate change but don't necessarily have the training um and this came about because we were talking to members uh in our technical support unit from the operations side so our incredible well organized uh human beings that completely make the process run smoothly but don't necessarily have information and training about about science and at the end of the process of working about five years with these people some of them were saying we don't actually understand what you're talking about and it was a bit of an eye-opener for me to be like well I thought I communicated quite well but if people who I'm working with who work in climates to change don't still don't understand some of the key messages then we need to think of a way to help help them understand so um we wanted to make sure we could develop something together with them to make it easier to understand um so when it comes to reviewing and if you can get people you know or like the people who you know they're in your audience to give you feedback it will it will really improve your your documents so I've got a couple of we did um I think it was two reviews for for both of the the summaries um and so we've got some quotes from some of the reviewers from the summary for actuaries on the left and a quote from someone uh my cousin from the summary for all on the right and so we found that but summary for actuaries they were really um they needed to know a lot more about like definitions we were taking it for granted that we knew they we thought they we thought they understood our terminology our vocabulary and we realized actually through this review we were speaking very different languages and we were using technical acronyms jargon that they were like well what do you mean by that Define what that is and and after one of the reviews we we decided to put in a glossary to try and help them understand um there was also it was a really good opportunity for them to say this bit we're really interested in can you tell us more do you have more data on this and this bit okay but it's not it's not the priority for us and so we were able to then like change the like the over the overview of the and like the distribution of the information for the summary for for actuaries so we tailored it and we made it more useful for them to use which is good for us because it means they're going to disseminate it and and tell the people of tell them their their networks about the ipcc more and then for the summary for all uh we really wanted to do an open call to get a more more people involved but we we ended up not having enough time so we we just basically tried to find friends and family members that were not scientists who we knew would give us honest feedback and this is an example from my cousin that shows if you you will definitely get feedback from people who love you and um you know people who are like teenagers for example so my friend my cousin said to be honest if I hadn't committed you uh committed to you that I would read and provide feedback I'm not sure I would have got past the first page so that helped give me a a good um rethink about how we should communicate the the product um so it really really recommend um having some kind of like review or a chance to have feedback and in terms of um how you communicate your your uh your key messages um using a mixture of text and visuals can be very useful this is an example of some of the figures and tables that are in the summary for actuaries you can see here that there are a variety of uh figures so the one on the left is actually from the summary for policy makers um they found it very useful because it was talking about um extreme weather events and how often they occur at one 1.5 degrees warming two degrees warming so they were really interested in a sort of probability extreme weather event kind of information but then they actually wanted a lot more detailed and information that wasn't necessarily in the summary for policy makers so then we started digging out information from other parts of the report that was specifically useful for them um and so we have this table actually um NADA showed this a bit it's from the technical summary it's looking at cids across different regions they were really interested in these kinds of changes and in part of the review they said we want to know more about like storms and extreme like Cyclones and these kinds of things and we're like ah we have a figure about that in one of the chapters um so we put in this one halfway through because they were particularly interested in this um this this phenomena so it's a wide range of tables and figures that were useful for the for these audiences and then when it came oh yeah oh sorry just um in terms of other types of information actuaries are very like data driven and they were really interested in uh uh um products like the interactive Atlas and being giving access to the data and so we ended up including a lot of information about how you can access data we gave them a guide of like how to use the interactive Atlas um but particularly because that was something they were interested of usually this figure goes around and you can see the data but it's frozen so not today and then when it comes to the summary for oh you know giving these kinds of information to someone who's not a non-scientist may not be the best way for them to have take-home messages from from climate change um and so we try to to balance the figures a bit more um we in the working group one we have this series of frequently asked questions you can get on the website and so we use and these are much more about they're more educational about giving overviews of what's happening what's changing and it's explaining why a lot more than just giving like core numerical results and so we ended up using a lot of the frequently Asked question figures in this because it helped educate and explain why things are happening not just this this is happening by how much and then we also implemented that with um you will have seen some of these questions veterans talk yesterday where we tried to be a bit more sorry Monday I'm going to meet you again do you have a do you have a question um yeah we then tried to compliment it with some uh with some cartoons that were drawn by Catherine leitzel who gave a presentation yesterday and you'll see some of the similar um similar uh cartoons that she was showing as well um and it's not just to be a little bit light-hearted and it's trying to be a bit engaging but it's also trying to show a bit of a message so this is showing this cat wants to go into the future and see what the world's going to be like so he's found himself a time machine that's that's great he's like I want to go to 20 20 50 uh 2050 please and then the scientist cat's going well which 2050 is going to depend on the options that you're choosing right it depends on the actions that we do now in the coming decades so you can't just go to 20 20 50 20 50 it depends on what you want to do now so that was the idea of behind that um and then actually this comes from a a question earlier that was about translations um we've been very fortunate enough to have some volunteers to translate this summary into many different languages because it's shorter and because it's a bit more clearly or simply written and a um it's a bit more easy to understand language um it's been translated into uh eight languages so far um and so including Arabic Chinese we've got Spanish French um we also have Hindi and Bengali the first Ross have just come through but that's um not uploaded yet um and we're really hoping this will then help to uh to to educate and get more people interested in in understanding some of the key facts of of climate change um we might get Ukrainian and we also might get South Korean if anyone else speaks other languages and you want to help translate you're very welcome to contact me um I think it would be really useful if we could get um many many as many languages as possible um oh and that's it um if you want to actually read them you can go on the ipcc website go on like the resources Tab and um and then you can you can download them and see them but uh yeah thank you very much for having me um yeah if you have any questions we I guess um otherwise I can do that um just a quick comment since you showed the languages first of all it's super impressive I didn't know it was all the way up to eight languages but two more coming um when we wrote up our climatic impact drivers paper one fun thing we did is we we used the ipcc team and asked everybody to Define that term in their own language um because it's a very subtle and kind of technical term um I don't have the table right in front of me but you know if if you're French the person who wrote that is robertard he's coming tonight so you can ask him about how he talks about climatic impact drivers in French um and we tried at one point to put like a basic English re-translation like you know you put something into Google translate and then you bring it back and you learn things about how the language is constructed and it is interesting to see how people have have approached it in in different places in terms of emphasizing you know impact emphasizing climatic uh you know touch points or whatever it might be so uh yeah that process of of translation is far too often overlooked and a good translation really really helps yeah I agree no more questions oh is there anything oh God there's ten sorry oh someone is offering for Turkish that'd be great and we can email later um okay Monday I'll reply to you in the chat after um yeah um yeah that would be great now if anyone is interested in helping your translations just let me know the only thing is we might need to have um a couple of the authors that also speak that language because we have to get it checked by by the scientists as well um but yeah it would be good um okay so maybe we close and then I can just do a couple of things about how to be an author but I don't I may be sticky and don't need to okay okay so I'll just show you now so to become an ipcc author um it's it's quite a structured process um and so essentially you need to be nominated you have to put forward your application through um the uh either your country's focal point and so you can find your country's focal point on the ipcc website so uh I'll just show you and so if you okay so just type in focal point I like the contact Point like where any uh information that the ipcc wants to send out we have this contact point the focal point and then they're supposed to disseminate it through their networks in their country so you can find them easily by Googling and then you can go and it says for a full list available then you can click and it will give the country uh the the name and then a contact information or almost certainly there is an email well I think there's always an email um and so there will um there will be a call for nominations author nominations for a specific report and then there'll be a deadline where country focal points have to submit um a list of authors that they nominate and then it gets they get selected by the ipcc bureau and another way of being nominated just in case if your focal point is not so responsive or um you worry they might not select you for whatever reason um you can also get nominated through Observer organizations um and then if you click on the tab here you can find there's hundreds of Observer organizations and so if you know one that's like maybe more local to your region or you have contacts with then you can maybe get nominated through through them as well um and then in terms of timing uh the ipcc AR6 is basically coming to an end in at the end of July um the new AR7 will start um basically at the end of July um and they will have a meeting to a um to design which spec which reports they will do for the next cycle at the end of this year and once that gets published on the ypcc website you'll know more about the timeline of what reports are going to happen when they're going to happen and so from that timeline you'll know okay authors are going to be selected roughly this these months and so then you'll see a call for nominations and that's when you know it's time to try and get yourselves nominated um but yeah some some countries don't do any filtering process they'll just be like oh you've applied we'll we'll just submit your application other countries do um filtering processes you don't actually know if you get uh submitted or not but it's up to the individual country I hope I didn't miss you uh saying this but um a couple other things you know there's going to be elections for the ipcc AR7 leaders around that same July time frame so there's a lot kind of waiting for the elections to happen that will be the highest level of ipcc chair and the Secretariat and all or at the or the um the vice chairs and things like that but then also the working groups and one of their earliest tasks is going to be to lay out weather and how many special reports there might be in addition to the working groups or if there's some radical restructuring coming on we will love we will know them but usually when you're nominated or not nominated for ipcc broadly you're nominated for a specific report or a specific named role that would be elected um so if if you're trying to get nominated for one of those very high roles uh you probably already needed to talk to your country but as an author team uh you know when you hear that a special report is announced that's when there might be calls for for author submissions yeah when you when you submit you sort of say oh I'd really like to be for this report I would like to be on chapter one or something because you'll have like an outline of the report and so you can you nominate to a specific chapter and then you can say do I want to be a coordinating lead author which is like the there's like only two or three of them per chapter and they're like the big coordinators it's a huge amount of responsibility Alex can tell you um or you can be a lead author which is nor involved with like coordinating just a section of a chapter um and other and some other things as well but um yeah so it's it's different different um roles you can apply for as well there's also review editors where you don't actually write the report you get involved from looking at the review comments and helping the tapped with responding to that as well um but they'll basically when it when there's a call you'll get this form and you have to fill it out and show your Publications and your expertise these kinds of issues also if you have um more than one nationality um some countries uh get loads and loads of nominations and other countries don't like if you're from Europe there's always so many um nominations from Europe but if you have another nationality like I don't know from a different region it's good to be submitted either through both of them or or from the less represented uh country because it actually helps you improve your chances because we have to have a good Regional diverse diversity and Regional balance and across the regions of for all the authors um because you know no one's going to listen to a report if it's going to be written by or by like American men like the report has to be written by people from all over the world and represent and have make sure it's uh it's more strong and robust than so um yeah so that's one of the reasons but maybe it would be interesting Salat also says something about the TSC role don't you think okay no I thought it could be interesting we talk about the communication with her so maybe being involved is now just a author or the daughter I mean there is a huge amount of roles also in the tsu's I was just thinking maybe it could be interesting to know more I would be interested to know more yeah I don't know much well um in terms of the the TSU um so Alex was talking about there's going to be elections for the that we call them the bureau but they're like the sign oh what is this you what is TSU technical support unit it's the when other and I work and Catherine and Lena and so they are the technical support to help produce they normally support a working group and so yeah Alex was saying that they have these elections of the bureau which are like the scientific steering committee at the beginning of every cycle and um there's always a an author like for the work for each working group they have two co-chairs uh there's always one that's from a developed country and there's always one from a developing country and the developed country kosher has to um provide funding for the technical support unit so it's always in the place where the developed country co-chair is located and that's why it always stops at the end of a cycle because the co-chair changes and then it can move to a different place afterwards and and so these These are contracts that run you know it can be a couple of years it can be eight years you're working there and there's a variety of different roles there's like a normally a science side where you're helping um like project manage and and do a lot of checking of the of the of the reports you're helping to design the the process of the of the chapters um of the of the entire report you're you're doing a lot of oversight of um of issues across the report and helping to think about how you're going to build up messages the summary of policy makers is a really interesting role it's quite busy um there's an operations side where you're like doing the more logistical side of setting up the meetings making sure everything's going to run smoothly and there's also like a sort of communications Outreach side which um which is about yeah what are these developing these fact sheets working with authors or media training working with authors on developing their key messages um yeah all kinds of roles there so I've been working here in the technical support unit for about six and a half years it's always it's normally short-term contracts but it is the only role in the ipcc where you were actually paid for the work all the authors of which is mad but um but yeah all the other authors and and everyone else the bureau they're all doing this voluntarily um yeah you don't get you'll get your travel um provided for you to to go to or ipcc meetings but you never get actually a wage to be involved with the ipcc unless you're in the the TSU and the and the Secretariat because we're full-time staff um yeah hopefully does maybe we finish now or any other questions oh yeah thank you so I think that brings us to a close this afternoon um and uh in that sense I think we're free to go and we'll be back here tomorrow morning at nine o'clock and who's closer to the agenda and can tell me what what we will be focusing on I think it's Health right health I believe is next so um yep enjoy your evening it's it's beautiful out and uh we'll be back tomorrow morning thank you yes thanks nada