Longmont Housing Authority Advisory Board - September 2026

Okay, let's go ahead and get started. I've got 901, but we're we're good. Um, call to order and roll call. Right, we have Arlene Zorgman >> here, >> Glenn Pepper >> here, >> Carrie Snow >> here, >> Jamie Davis >> here, >> and Joshua >> here. >> Uh, staff, we have Quincy Williams here, >> and Tracy D. >> Okay, so Jenna and Tom are both excused. Has everybody had a chance to look at the minutes from August 11th? Um, if so, I need a motion to approve and second. >> All in favor? >> I >> I opposed. >> Okay, >> I will abstain since that wasn't here. >> Okay. All right. Since we are inundated with public invited to be heard, >> I think we should have somebody >> one day. They're going to surprise us. >> Just for fun, we should have somebody >> arrange that. >> Oh, okay. >> Arrange that. >> I have a funny feeling I know who you're going to invite. >> Um, okay. organizational updates. All right. Who's doing all the talking today? Are you >> um I can I can do the number six. >> There she is. >> A >> you're just in time to start doing all the talking. >> We're on number four. Awesome. Tracy, you were reading. >> No, I just was, >> but No. >> Okay. >> I was going to skip down to number six. >> We're on organizational updates, Shakita. >> Okay. I am late. I got my whole I'm in a new property and there were people. There was a big huge moving truck blocking my garage, so I couldn't get out. I have to find the right people to let me out. >> Oh, that must have been annoying. Oh, man. >> Okay. Imagine if that all of a sudden fell that mountain there. >> That would be >> Yeah. And like a little bottom somewhere >> 360. Yeah. Office 365. >> Mhm. You're going down. So, um, under organizational updates, it looks like Did we already have the motion? We already had that last time, right? or so we should since we already talked about that. This is the >> Oh, okay. I'm sorry. I don't have >> Oh, wait. Okay. So, I think from my understanding we had everything went well with uh Zenia. >> The transition with Zenia went well. Um we passed over keys. Good morning. >> Good morning. >> We uh transition keys last week to them. Um they had Trident come out to start flipping some stuff there as well, but for the most part, we're just kind of on standby. if they need something, they'll reach out to us. You know, our neighbors, so we have to keep it as cordial as we can and we know the property, so we'll help them out. But for the most part, that went well. >> How are the uh people taking it up? And I mean, really, it's just a change. >> We had copies of conversation, as you know, two, three people showed up. I mean, I >> But you guys did a notice to all >> We did a notice. They all signed um releases of information for brothers as well. So all that went smoothly >> and now it's just you know the transition period. If they need something they'll reach out. Um you got any comments on that? Is any transition? >> No, I transferred everything to them this week. >> Yeah. >> So >> yeah. So, we should be um but they'll reach out if they have any, you know, >> specific questions on anything, evictions, um units that are vacant, anything of that sort. >> So, what exactly are we still responsible for? >> Nothing. >> What are we What are we still responsible for? Nothing, right? >> Nothing. >> So, we don't pay water or anything. We don't do any of that, right? >> No. >> Outside at all? >> No. We made sure that when Zenia was set up that we kept everything separate because we were a third party management. We didn't want to tie ourselves into it. So they even had like they went through Netflix. Not Netflix. >> Yeah. We had pretty much everything separated um so that if they did decide >> because there's always that chance that we wouldn't have like copers with them or anything like that. So that we would have to build back services. >> So they're responsible for like parking lots and grass and all of that kind of stuff. >> There is Yeah, they're responsible for their landscaping there. I do know there is an easement with the parking lot because they kind of share >> between the suites because it's kind of an adjoining. It's there's no >> true separation. So, there's still going to be cross connections just because they're so close. >> Okay. Been a while. >> Yeah. So I think the only concern that we had was making sure that um they have security because we have security at both properties and you know pretty sure that they'll be neighbors who are friends you know with at the suites and at Zenia. So, um, we did still ask Sarah that if there are any calls that are over there at Zenia, if they, you know, relate to the sweets, please let us know, you know. >> Yeah. >> Um because they're so used to being together and trying to keep um criminal activity or certain activities uh separate from the suites if they're going on at Denia. So that's just a little we kind of prepped for that a little bit with the security company and making sure that you know that everyone is aware that they're separate and making sure that if there are any issues to let us know. So >> So it seems to me like last time or the time before it was that the security that we carry >> was going to also continue at Zenia. Is that correct? So far they are supposed to continue with Zenia. I don't know the schematics behind it if they've >> we don't know if they've actually signed a contract yet. >> Okay. >> Yeah. So, >> um I've been reaching out to the owner. He's fairly busy. So, he hasn't gotten back to me yet, but >> last, you know, correspondence we had, they were supposed to be um watching Zenia and the suites as well. you I know he needed some time to hire some new people because we have to separate it now because at first he was just sharing back and forth with the two. Um so now he's trying to find some true separation. So I'll have to follow back up with him on that. But they are supposed to have a security company. Who that security company is we do not >> truly we don't know. Supposed to be supposed to be signal but we'll see. >> Yeah. >> Okay. cuz I know that um they're also not using our like our meth remediation process. They're not using Styles or 70 services. They're going with two completely different companies who I don't know. So I I don't know if they're keeping them or not. >> So it's really going to be a separate thing. That's Yeah, that's good. >> Yeah. >> Okay. Um, >> and then the other um update is the lodge. So um Molly reported that I'm just going to read that update that um $700,000 in contingency contingency funds will be allocated for window replacement. Um, she noted that staff are working with the state and HUD to have the property designated as distressed, which would allow contractor to provide an estimate for the necessary repairs, including the windows and the trim, so that the uh projected cost can be determined. >> So, we're kind of in that process. >> Still in that process. Yeah. Just waiting to hear back. Okay. >> Just the large. >> Just the >> Yeah. And they're the ones that have really complained. Yeah. >> Okay. Um do you want to talk a little bit about True North? Even though that's sort of like not us exactly is she probably doesn't have the background. I do not only besides approving it when I was on council, you know, but >> that's a city hat that Molly holds. >> Yeah. >> Yeah. Do you know anything? >> No, actually, no, I'm not I'm not in the loop on that. >> What particular questions you wanted to know about? >> It's just kind of an update of I think we were we've sort of kind of are we going buy and rent? Are we going strictly rent or It's probably still up in the air. >> I think True North is >> True North is just purchased >> and it's all purchased. >> Yeah. >> Affordable and attainable. >> Yeah. And there are um people still dropping off application fees to HCI at the front. So I know that it's those wheels are still turning. >> How is it going with getting um the employees in >> that? I do not know about. I know that nobody from LHA lives there. HCI. >> Somebody from HCI. >> Yeah. >> Yeah, she does. One person purchased a home there. >> Um, Yep. She did get a home there. Uh, and I just know just one employee so far. >> So, didn't we wasn't 25% set aside sort of kind of for employees. >> Well, he's just saying we only know one of us, right? >> Yeah. We just we don't have that because that's the that's the city's hat. That's not something LHA has taken on. So we wouldn't have the details. >> Mollywood. >> Mollywood. But not us. >> When she comes back, we'll make sure to get the update. >> Well, it's just it's been going for a while and it's just kind of I guess because there was such a big push for employees, right? you know that it would be interesting to know did any has anybody even tried or are they interested or do employees like driving from Frederick or wherever they live? I don't know. Johntown >> wherever it's just kind of a update that's all. Okay, >> we'll get that. >> We'll look into that. Yeah. >> All right. So the next one is uh the Brierwood sale. I can give a tad little a tiny little update on that one. Um we so I guess the Brierwood sale went through um it's going through not went through it's going through it's still in the process but we have started um we have started repairing some of the property. I know there was some items on that list that Brothers I'm not sorry not Brothers Jesus All Roads wanted us to complete before the sale happened. So we have a vendor out there right now who is giving us quotes for paint um you can do concrete work, metal work, um taking care of the inside where the the office setting. They're also fixing up some things in there as well. But, you know, that's as far as the update. I don't want to ruin anything and that's the update that I have. So, I know that we have started um doing some of that repair work for the health and safety issues that were identified there. >> And I also believe that the financial uh their finance board uh did say it was okay to go ahead and purchase because I know that was an issue to make sure they had enough money, make sure they had money in reserves. Um, so as far as we know of, everything is still looking positive. Uh, we just don't have an official uh date as to when everything will be solidified. And they also want to make sure that we do our part as far as fixing up everything as well. >> Yeah. >> Yeah, that makes sense. >> I noticed that the sign out front is pretty blank. So, >> the barwood sign. >> Yeah. >> Yeah. They haven't mentioned that as far as us fixing that. No one mentioned. >> No, I mean, you know, there's nothing on that now. So, it's like, okay. So, that's why I kind of figured we were moving ahead. >> Yeah. We're getting the fence replaced as well. I'm looking at >> the whole fence around it. Yeah. >> Okay. >> Yeah. The board of commissioners approved up to $100,000 of repairs. um that was outlined in their capital needs assessment for us to complete mainly because they only have 1.5 of the ARPA funding. And so to pay for a property at 1.5 and then have to do all that additional work, they wouldn't have had enough money to complete those repairs. So that's that's the plan. And closing date is >> December 31st. >> December sometime sometime in December >> is expected by December. >> Good. >> This year. Yeah. Good. >> So, it's happening pretty quickly. >> Yeah. >> Great. Then you guys will have some money to spend. >> Not too much. >> Don't say head to Kendra, please. >> It'll go in the general fund. Then it' be for admin down the road. >> Um Okay. Okay. Um, so can I know last time when I think maybe this is my third meeting resident quality of life standing agenda item. So there are none. So can can you just kind of explain to me exactly what you all what are the expectations of residents quality of life? I mean my expectations may be different from what the board maybe you all set certain uh standards of what quality of life for LHA residents. So do you mind kind of >> cuz we always pass this one and no one talks about it. So I would like to know >> we do well we um so we have actually >> jumped beyond six at this point. So under seven there is actually something under there to talk about but >> Oh okay. >> Okay. So, can we back up and go back to tips? >> Sorry. >> Okay. >> Sometimes Harley and I pick up stuff on coffee conversations to this. >> Oh, okay. >> But most of the time it's pretty much I I don't know what what do we consider quality of life. you know, basically in my mind they're safe, secure facilities for the people and they're clean. Um, and if they have a complaint, so Glenn, one complaint we've heard for years is the windows at lodge, >> you know. So, >> for cleaning pardon me, >> cleaning cleaning. >> Yeah. Yeah, first thing I heard two two years ago, >> cleaning all of the windows and it and it goes way back to when the LHA was going to get the scaffolding and do all the cleaning and and then it jumped to the who's going to do it as a contractor. And so that kind of stuff is all just nice to know what's going on because it still comes up every time. >> The first hand up every time is when do we have our windows cleaned? >> They can't see out. And I think with the lodge the problem there is the seals are broke. So it's now fogged inside. >> So even window cleaning might not get >> what they want us to do. >> Yeah. >> But even it wasn't only the lodge we used. >> Oh no. It's every place. >> Spring Creek. >> Spring Creek and Fall. >> We are currently in the midst of the window RFP. So we're it's in review right now. I've sent it over to the people who need to see it. So, whenever everybody has time because it is budget season, >> we're going to get to looking at that and then >> we'll get to we'll get to looking at it. I draft it and then Kendra will look at it and we'll send it to whoever needs to see it and then go from there. You were going to say something. I'm sorry. >> Oh, yeah. I was just saying in generally in general I think we use that time too to talk about like safety or security issues. I know we've brought up the different places like um residents wanting access to doors being either locked or not locked for, you know, um from barbecues to just ease to getting around and getting in their property. So, I don't think it's anything specific since I've been on the board that definitely has addressed. It's just sort of what we've heard from residents or what Glenn and Arlene are nice enough to to bring to us and kind of just go from there. But >> I don't think anything too specific that we have to hammer out every time. >> No, I don't think there's ever been anything really drastic that >> No, I would say too that the atmosphere has been significantly improved in the over the last year. We don't get a lot of the complaints we used to get >> when it first started when it went from LHA to kind of in the city. We got a lot of a lot of concerns, but that has really tapered off. So >> now our biggest concern is nobody showing up for some of these meetings. >> Yeah. >> So used to stuff going well that they don't come and complain anymore. >> Yeah. I mean, for the most part, um, I can, you know, give kudos to the property managers for that. They really have taken the forefront of their properties to lead it, to answer the questions. >> Um, they reach out. They don't know the answers to it. So, you know, we'll knock on wood that that stays the same >> and they keep doing what they're doing. So, they're doing a good job >> and maintenance, too. >> Maintenance as well. >> Yeah. >> Y they they come to the meetings and they talk too. So, yeah, it's like >> they they do answer the people's questions. >> That's why all of them are here today >> because I kind of made all of them come um to hear this to see what we you know talk about, what we deal with in these meetings just so they they're in the loop as well. So, it's been good. Well, since we are since we're ahead of one here anyway, um under the quality of life, it says I have a dream foundation. Is that you? >> That is me. >> That's you. >> Yeah. Yeah. So um I've been communicating with the ED of um I have a dream foundation um parallel and what they are doing right now in Boulder they have a program where it is uh intergenerational and so that is what we were talking about. I took them on a tour of all the properties that need community space. So we went to I think all of the properties except for the suites because it it will be a property where elementary kids will be and then they will collaborate with our residents at the properties. So um so you know still hold waiting on that. as she's talking, she had two staff members with her um program manager, I believe. Um and they also reviewed um the properties in the community rooms and I guess they'll sit down with their board and determine which properties they think will work best. This is a pilot program. Um, so maybe the students will maybe do some art projects with some of our residents or maybe even help with homework. And then in turn, maybe the students will turn around and help them with some computer computer um ideas or, you know, technical issues or just anything they may want to know. Maybe some acronyms that I don't even know, you know. Uh so I think it's a great opportunity for us in St. Bane. I have a dream is not like interwoven into St. Bane like they are with BBSD. St. Bane said they really don't have the capacity to have them here. So I said you can definitely use I got the approval from Molly and and Harold that it's okay if they could use one of our uh community rooms. I just think it's a great opportunity to bring youth and and knowledge and you know wisdom together and uh so that we don't continue to have a disconnect. So So I'm just waiting to hear back from them what property they will choose and then I will talk to the property managers and our regional uh manager to see how we're going to get started. So if you all have any questions about that. So, are you looking at one property to start or are you just going letting them choose however many they would are comfortable? >> I think it's going to be one. Well, let me take that back. It depends where they go. >> So, say for instance, if it's Village on Main, that would be one property. But if it's at Ascent, it would be Ascent and Hearthstone. So they would probably walk over to Hearthstone at a certain time maybe for one hour and then they'll go back to ascent and maybe do some other activities or something like that. That's how we were looking at it. So >> how are they going to transport them? do well. >> Um, from my understanding how they do it in Boulder, parents uh drop off the kids and pick up their kids and then youth and family services will also be involved as well. So, >> okay, good. Any questions, concerns, or suggestions or >> Well, can you just kind of explain what I have a dream foundation actually means? Because whenever I've seen it and maybe I'm thinking of Make a Wish Foundation, that's probably what I'm thinking of. Okay. Big difference. >> Yeah. It's a huge >> because what you're saying is not Make a Wish. That's >> for sure. Oh, I'm sure they do make a wish to be sponsored, but um so I have a dream foundation actually provide programming for students after school from um elementary all the way through high school. And when these students participate, they also get scholarships to go to college. But there's programming for them um to help them with really whatever they need, whether it's tutoring um where there's maybe some deficits in their education. And so those um the employees there will sit down with them and help them get to where they need to be. There could be some family issues. Um so then they probably it's almost a little bit of wraparound services for them as well for the students and the family but main mainly for the students and then if there are needs for the family they're there to help them as well. So um so yeah and then they they have programs to where partners can also um offer scholarships for the students like they asked us to sponsor a child and I I told her I said I'm sorry we're not we the finance we don't we're not there yet but hopefully one day we will be I think it's like 40,000 for a kid to go all the way through so for one child but I said what we can do is provide some space if you want to pilot this program along M which I think is an awesome idea. >> So okay, sounds exciting. >> Well, I can go back up to development since Harold's here and then >> what did you miss? me. >> Are you doing Did you do the housing the voucher? >> No. >> You want to go ahead and take that? >> Sure. >> Um there's a memo in here or a form that I put in here. Every year um under the voucher program, we do an admin plan. And the admin plan is pretty extensive. that um has all the regulations for the voucher program, the PBV, the project based voucher program and the single room occupancy program. Um so every year we update that and a lot of a lot of this year is updating federal regulations. Um but there's some areas that they let housing authorities PHA make decisions. Um those those haven't changed. I'm proposing I'm bringing to you to the board um some possible changes. Um, right now when we figure out so when we figure out bedroom size of the family, we look at the family and and currently what we have is if there's a head of the household, they get a bedroom. If there's two children of the same sex, they get a bedroom. if there's um children of opposite genders over the age of five, they get separate bedrooms. So, that's the way we have it right now. And when you have a a family in a larger bedroom size, the half amount or the amount that they can spend is higher. And so we can we can take that and we can we can change it um to make it well they call it two heartbeats one bedroom. >> So it doesn't matter if it's a mom and a child. It doesn't matter if it's a mom and and their their mom, you know, and daughter and and their grandparent. um so it doesn't separate it out as much as it does now. So we would shrink the number of bedrooms that we um assign to a family. Now what that will do is that will give that will reduce the half payments that that we make and we can help more people. But again, when I came here, when we took over housing, the Longmont Housing Authority, that's what they were doing. And there was a lot of complaints because, you know, everybody wants their own bedroom. So, it's really a policy. It's a policy that the board has to to decide h, you know, do you want to help more people or do you want to provide a a bigger unit for for households? And part of it is when we went into shortfall, >> excuse me, when we went into shortfall, that is a shortfall strategy um that they were pretty much saying we need to implement our as part of our plan in order to deal with the shortfall. So, it's kind of touching two different issues. It's touching. A, can you help more people? But B, that was definitely something we were talking about adjusting in our shortfall strategy. >> And it's really it's really what is the housing authority going to do. you know, is it to to provide um a bedroom for every every household member >> or every two, you know, two two children or is it to provide more housing for for more people. >> Um so it's really kind of a policy decision that that I think the board needs to um revisit. Another thing that that we that I did is I changed um what what we were finding was a lot of people were adding their sisters, >> their cousins or you know we don't do roommates but they were they were bringing in a whole bunch of family members and that's not what we're you know which increases the bedroom size right and which so we're subsidizing all these people. So, we've limited it to the family, um, any child that they have custody of, um, grandparents and parents. >> Excuse me. >> What are the risks in doing this? >> There is no I mean, we can do that. That's a policy that we can do. I mean when they say two heartbeats I assume that means it can be brother and a sister or a foster brother and foster sister. >> We don't pre foster foster kids if they have foster kids. We don't issue a foster child a bedroom. The the household has to be able you can use the living room as a sleeping area. So if if adding the foster child into the house does not overcrowd it under our housing quality standards, then we're fine. We can add them. Um but we don't we don't give them we don't assign a bedroom. So it really depends on the the makeup of the family. um if they decide to get foster kids. A lot of times the foster kids are relatives >> that they're they're taken care of and they're in the process of getting custody. Um so we we work with them on h the best the best way to handle that. But because you can use the living room as a sleeping area, you can put people in the living room. Um we don't like to do that but but we will. Um, so it's not >> so would we have the ability to have some flexibility if odd perhaps situations came up like just looking at the list of approved additions to household. Let's say I don't know I'm just looking here like a you've got a foster adult and a minor child. Is that something you know that could cause issues? Is is there any ability for the two heartbeat policy if if people come and say, "Look, this is an exception." Um, and who knows how often that'll really happen? I mean, I think I'm I'm throwing out an option that's possibly never happened, you know, in LA history, but just to have that flexibility, would we be able to maintain that? >> We would um we would look at how many people are in the house. We have to be really careful about fair housing, >> right? So when you when you treat people different, that's when you you run into this problem with fair housing. We don't want to do that. Um but there are those exceptions and we'd have to document it very well. If we had a you know, if we had a mom and a child in a two in a two-bedroom and a foster male was was coming in, we would say, well, put the the other child in with the mom. >> So, you know, there's there's different ways that we can do this. Um but if we make an exception, it would have to be very well documented. >> Yeah, >> typically it's going to fall in the reasonable accommodation world in terms of looking into the specific issues, but >> um >> and we have a lot of reasonable accommodations for for kids that need their own bedroom because they're autistic. >> Um so we we still work with with that. If they need their own bedroom, then we will assign them their own bedroom. Um, >> so I know you said in the current ones now it's a 5-year-old and above gets their own bedroom >> and I don't want >> the same gender. >> Okay. But I don't and I I I guess what I'm I'm I'm thinking about is what would happen what what are we going to do for age? I mean, if you put a father and a daughter together in a room, um, you put a teenage boy and a teenage girl together in the room, I have some concerns there about what what, and I know we're not going to be in anybody's bedroom. I get that. But are we going to have any kind of an upper limit on if a child is a certain age that they have either the same gender or >> We haven't. We haven't. and and it's not for us to assign the bedrooms to to to them. Um they can they can choose who sleeps with who. >> Um if it's a 16year-old with a three-year-old child that the the parents usually take that child into their room. Um or they they put it with whatever the configuration is. Um, a lot of times maybe the 16-year-old has some some issues and they have a reasonable accommodation. So, we would give that um accommodation to to that person. But even I mean, that's what we've been doing all of this time is if there's a 16-year-old and a 5-year-old girl, we we assign them. We don't assign them, but we we say that there's another building right there that we can give to the household. >> Yeah. I think there what this is really getting at is um as you look over time and funding uh you know I will tell you now that when you take rent escalation and you take the way we're doing it um we're we're we will continue losing functional vouchers meaning the number will go down because the dog you don't have the dollars available. So the tradeoff is is if you want to help more families, you take this appro approach of, you know, two heartbeats, one bedroom. Is that the way you describe it? Two heartbeats, one bedroom. >> I think we're trying to solve within how do we use the bedrooms? That's really their decision just like it would be in households that don't have housing choice vouchers. And so we have that situation in the community right now where they may not necessarily qualify for for vouchers, but yet um you know we're seeing multi-gen households, we're seeing multiple family households and and they're making those decisions right now. So it's really the same situation. It's this question is really about how many people can we serve with the money that we have. So yeah, and and right now um they can so when when we pick a bedroom size, that means we we've picked a an amount that they can go up to. They can find a big place. >> It might not be farmhouse, which is where a lot of our clients, you know, vouchers live. It's it's a brand new place. It's it's a very nice place. >> Is that what the vouchers are for? you know, I and that's that's like I say a policy a policy decision. I think the the with the rents going down, I think the amount and the the payment standards went down again um for this coming year. So, I I think that they can still find a a unit. It might not be the farmhouse. Um, but they can find a unit that has no that's that just as long as it's within that price range. >> Yeah. So, do we do anything at all in case of an emergency? Say for instance, when the flood went through, okay, if we were to have some sort of an emergency here, is there any way that we accommodate anybody on a short-term basis? now >> meaning meaning people that are displaced >> different programs that we look at in that situation. So typically we would start like in the flood we would work with FEMA on the FEMA public assistance portal um and then we tap into different programs. So it's not the HCB program that we would use. >> We can make it a a preference. We can change our admin plan to make flood victims a preference, but we still have to have the the vouchers available. >> Right. >> Um and we haven't had vouchers available for a couple years now. >> Yeah. Typically when we had the flood, the way we handled it is typically Royal Mobile Home was a really good example of where we did that. And so we do we dove in with FEMA public assistance. And then based on documentation issues, uh there were people that didn't qualify for public assistance. So we then worked with the Long Rock Community Foundation and other groups to bridge gaps. And then they typically will bring in some form of CDBGR funding and and so we're we're playing with all of the funding mechanisms that are available and then creating programs Okay. So, going back to the minutes from last month where it says um under the voucher report, there are eight PBVS still needing to be leased. Are we do we still have that? Is that still >> they they're all spoken for. >> They're all Okay. >> Yeah. So, we're in the process of purging our waiting list, our PVB waiting list and updating it. And we need to do that every six months. >> Yeah. So, what we when we look when we looked at what we were able to do versus the funding and the rental adjustments, >> I think we we had PBVS alloc we had 16 allocated to ascent. >> 18 >> 18 allocated to ascent and then we had more allocated to Atwood. Um, but we had to communicate to the Outwood developer that those PBVS were no longer available based on shortfall. And so we've already we've already reduced our PBVS once. >> That's correct. >> We have to have a waiting list for go through the waiting list um and document all of the progress. And sometimes when it gets stale um especially in the on the elderly property side, we have to contact so many people and that's time consuming. When we contact somebody, give them two weeks to respond and you got two weeks to do the paperwork. So, as soon as we know that a PBV is is vacant, we the HCV staff, we'll start contacting people on the waiting list. And they usually have one or two in the queue, you know, but um sometimes that queue is is not they don't something has happened or they can't take it or they don't qualify. >> Okay. So again >> because I get easily confused when you say there are no vouchers that we're we are giving out. So when some when one comes vacant, we're not filling behind it. That's only HCV, right? That's not PV. Okay. >> That's >> so the projectbased vouchers can be Okay. But not the housing choice. Okay. >> Got it. >> And it's all in the two-year tool. that's within the funding that we have available. That's when Kendra presents to you all and she talks about the two-year rule is constantly watching that and managing it because the PBVS for ascent are critical to the financing structure of ascent. And so that's why we have to fund the PBVS and we're not vouchering when people relinquish their vouchers. We're not revouchering with that one in order to make sure that we in a two-year tool have the capacity for the project based vouchers that are set. >> Yeah. >> And so it's literally a daily or it's a constant evaluation within the 2-year tool. As Tracy's group sees one being turned over, Kendra is evaluating within the two-year tool and we're going go or no go >> based on the shortfall >> protection. Is that the manual process on people? >> Um, no it's not anymore because it's on the internet. So, um, it's all um they apply to your >> yard notice that they're coming up for >> we we do a selection and and we've got the um letters in the computer and match them up and send them out and then um they enter all of their income data and and do the application the application um through the computer >> and she can also purge it as well. >> Yeah, >> that becomes a little easier because it will save those letters >> within the portal and that's >> so it'll show that we did reach out to hear back. >> Yeah. And that's what we're in the process at the moment. It's called save my supply. >> So close. >> Oh yeah. So now, so, so now you're starting to see in what Shakita and Quincy have been working on in terms of unit terms and time and getting it done, >> you're starting to see our ability to align financially. in with that to then they're pressing to reduce the vac the the vacancy rates and the time it takes to turn it which then is feeding into this part of the system so that we don't have vacancy rates that are are lingering on us >> because financially that's one of our biggest threats. >> Did you realize when you got into this how much fun it was going to be? You know, I've learned a lot. >> What not to >> Yeah. I laugh cuz now I laugh because now I'm getting head hunters calling me about being an executive director of a housing authority. I'm like, "Yeah, no. >> You got one in the mail the other day from Walaw Wala, Washington." >> I work for Washington. >> They have good wine there. So I think generally what we're saying is, you know, it's it's almost, you know, I think we're taking a on this item. We're taking a utilitarian perspective on this one that how do you benefit the most people that you possibly can? And the way that you benefit the most people is you actually make this adjustment knowing that to some of your questions, can you move through it if there's special circumstances? that's the reasonable accommodation approach that you would have to take to deal with those issues. Um because I I mean I don't think any of us really foresee major injects in funding coming in this. >> I just think it's the nature of what we're seeing at the federal government. >> That's why we're >> Are other housing authorities doing this two heartbeats, one bedroom? >> There's a lot of housing authorities that are doing that. Um, I don't know if they go to the extent of, you know, you can't move in your brother or your whatever. Um, I think I think as a policy, as a housing authority, um, with limited income, it's it behooves us to to do as much as we can with what we have. Mhm. >> Um and adding people to the to the household just increases the amount of sub >> and that's not what this program is supposed to be. >> So on that um looking at the proposed policy of who we'd approve for additions, I had a question on the last bullet point which would be a spouse or significant other when marriage or common law marriage is verified. And then the next paragraph goes on to say, you know, that the common law marriage has to um meet common law marriage requirements. Um my understanding from the law in Colorado is it's it's not a black and white test. It's a factor of so how are we making that decision or who's making that decision? >> So both an example. Um we had a person come in um she on the program. She's had her her significant other move out like four different times on one of our properties and we told her that once we're not going to do that anymore. Um so then she came in she she removed him from the household and came in a couple months later and said she wouldn't move in. He said, "Unless you have a checking account together, a loan together, um a vehicle together, you know, something that shows that you've been together for a while." >> Um and that's the that's what the common laws in Colorado requires. Um so that's definitely one of the tenants that you can look at, but there's like seven or eight that are all a blend. And I guess my concern would be if we're making those calls and determining, yeah, it's enough because you have some financial documents or yeah, it's enough because there's a reputation in the community that you're married. Um, if we're like picking out and weighing what counts as a legal common law marriage and what doesn't, some that could raise fair housing issues as well. >> That's why we're we're very careful about it. >> Okay. Um we we don't run into it a lot because when we ask for those types of information um because we were finding, you know, boyfriends would move in and boyfriends would move out, girlfriends would move in and girlfriends would move out. And again, that's not what we're that's not what we're here to do. Um, so if it if it comes to, you know, they've been together for five years, they can prove that they've been together for five years, they've got a child together, um, you know, we would look at the whole the whole situation, not just the documents. >> Yeah. >> Um, and and make sure that that we're making the same kind of decisions for everybody. Yeah, it's really about initiating the conversation and then it's up to the individual to provide the information to verify that they are in a common law marriage. Um, in most cases, they probably have been on a lease together at some point. >> Yeah, >> that's the most simple >> um solution. Um, but yeah, it's really we're saying we need to have this conversation that it's incumbent upon me if Tracy's having this to be able to give and provide the information that says that I'm common law married within the bounds of the law. >> And then we're obviously talking to the attorneys. >> Yeah. >> If there's a question. >> And then once we made that decision, they're officially married. If they come back and try to separate in six months, >> they could be looked at as they claim common law marriage to us and we accepted it. >> They have to sign all the paperwork and get on the lease. So, they're signing lease together. >> Yeah. >> We don't we don't >> Yeah. >> We don't get into that unless they both want the the unit then that's illegal. >> Yeah. Then we would force them into the court system. Like if they start tussling over the unit >> or the voucher, then we would like you need to go deal with that and then they need to get a quadro the court system to it's just like on retirements. >> How long people >> pardon? >> How long people they they move out tomorrow? >> Three years and all that for how long? >> Three years. >> Three years >> from when they move out. >> Yeah. Yeah, I mean, we see it on retirements, too, because that's typically what I've seen it. So, they'll they'll separate and then the significant other will realize at some point that they were in a common law marriage and then here we go. >> Yeah. >> And we've had that a couple of times. >> Yeah. We think in today's world that would be fairly common. >> You know what's interesting on the other side of it? What we're starting to see is I mean we're even seeing this in marriages, but more so people are parsing all their stuff out >> where I have my bank account, >> significant other has their bank account. They're paying into things that are held jointly but they're separating it. So, there's also been another shift that we're starting to see where they're oddly setting up a situation that is limiting the amount of times there's a common law situation. It's a generational thing. >> We have to be in it for the long haul, >> right? a long time. >> I know >> that was when we all died off at 45. >> Okay. Any other questions, comments? >> Thank you. Please doctors are kind of interesting. Carol, can you touch on uh True North where we are with wanted to update on that as far as where we are with True North? If you have that not we could just get it from >> Molly. They're finishing up they're trying they're finishing up phase one. They're about to begin um the horizontal infrastructure on phase two. So I know they're going through that process. Uh it's it's really um what we're try what they're trying to do is match the timing of getting units sold with starting the new units so we don't have a significant number of units available that are just sitting there because part of the financing structure was limiting um the car as as much of the carrying cost as we possibly can. So houses sitting vacant for extended period of time will blow the proform. So it uh we are moving into phase two and phase two is going to be a lot of prefab homes that are coming in. Um there was a grant I forgot the name of the other group that we partnered with and they received a state grant to do that. So yeah they're moving into phase two. Um biggest headwinds right now are what we're seeing just in the traditional housing market. Um and talking to Walker Thrush and Vertigle. Um they're they're actually on home sales outperforming the traditional market right now based on where interest rates are sitting. Um and so it's hitting them, but it's not hitting them the same way that it's hitting everyone else. but being very mindful that timing is something that we're looking at. And then if we go back to development and project updates, um we're really sitting in a space right now where we just um you all know we just acquired um 180 Emory. Um we're starting to look at potential options on that project. One of the things that the the board um talked about was wanting to look at a mix of for sale and rental um in that project. So, we're we're starting the design concept process or the conceptualized site pro development on that on that project right now. So that'll um that's shaping up to be the next one that we move forward that is in a qualified census track. So we're looking at other options associated with it because it's in a QCT. Things like um child care for example. It's easier for us to do it at that location than it was at because that wasn't in a QCT which means we can include it in basis. Um, so, um, starting to work through some options upon that one. Uh, something that came up last week that Tracy and I managed to, um, I don't know how they reached out and said, "Hey, you're not updating pick with this information on um, public housing units." And we're like, "Well, we don't have any." And so we had a conversation with our HUD rep Thursday, I think, Wednesday or Thursday. And at one point in time, Longmont Housing Authority had public housing units. They removed them from the system between HUD and Longmont Housing Authority. And this was like 20 or 30 years ago. Something it's it remained in the system and they didn't bring it up until just now. And so we had a conversation and they talked about the fair cloth um housing program. And so basically what they were asking us is do you want to get out of it or do you want to stay in it? Um we're they gave us some time to look into it because what's interesting about that program at least on a surface and very quick uh evaluation is if you go in through that program you actually it appears that you can get vouchers through a it functions as a voucher but they essentially create section 8 housing choice vouchers for the project itself. So, it's like a PBV, but it's not in the PBV category. And I don't know if you found any more out. >> Yeah, you it's it's new development, >> right, >> that you develop housing. Um, and once it's done, then you convert it in through the RAD program and they enter into a project based voucher contract with you. So, so yeah, it would it would add some more project based vouchers to the to the number of vouchers that we have. Um, but they would be on on the project and it depends on um the it depends on how many public housing units that they sold and so however many they sold then that's how many vouchers that we can get. >> That's from what I that I've read. We're still waiting for some information. >> Yeah. >> Before we move forward. >> So, it's an odd program because it looks a little bit like the 202 program. Don't twitch, Kendra. >> It looks like the 202, but it's really not. It operates like a projectbased voucher, but you don't take those PBDs out of your HCV allocation. It actually is a different pool of funding. And so HUD has been, I guess, trying to get people out of that program because once you make the decision to pull yourself out, you're out. You can never get back in it. We oddly, it's less and clear whether or not that happened. So they're asking us, which may give us the ability to look at something like a 180 emory if this makes sense, stay in fair cloth, get the PBVS into the project, but not eat down on our HCV dollar or or our dollars overall. So they've given us some time to look through this because it's an interesting strategy that no one knew about. So that's the development update. >> So we're just waiting for some information so we can kind of figure out if it makes if it makes sense. There's um a lot of housing authorities. >> Yeah. >> But it's it's you know financed through life, >> right? So it's a typical capital stack that you would go through. So you can use LIT tech funding, private equity, you can use all of the things that you do in a normal project. It's just that you can bring these PBVS on where it's highly competitive right now. >> So a person with a PBV could buy a place. Is that what you're >> No, it's new. build it >> and then you would go in through the fair program and then based on the public housing units that are sold and what you have in your I guess your toolbox based on those number of units you get that number of fair cloth >> project based varies. So, it's a rental with a project based voucher. So, we don't >> It's not It's not a PV as we've been talking about it. >> They enter into a project based voucher contract. >> They do, but it's not the same funding stream. >> Yeah. >> It's not It's the same thing. It's just where the money comes from. >> Yeah. It's It acts That's where it acts like a 202 where they give you the money for it from this other arm. So, But yeah, so we're trying to figure that out. >> So 202, I know that in the past you guys have talked about that. Has there been any change as far as heart zone and lodge go? >> Kendra, >> uh, so we did the capital needs assessment in 2025. Um, we went to HUD and asked for an increased reserve, which we got. Um I think the plan was to move this through as not just the RAD um PB program was to also do tax credit because the the way they look at the conversion to a RAD program is you have you first have to look at your reserves. So, if your reserves are really healthy to take care of the capital needs assessment, that's where that's the path it takes. But I'm I'm still un unsure of how if we decide to add tax credits onto it, how that works because these properties still can't maintain a mortgage because they don't have a mortgage. like neither one of these properties because HUD funded the full capital advance for the property that they don't have a mortgage. So what that means is currently the rent structure can't pay for a mortgage. So how do you get tax credits? It would have to almost be coming in to the project. Um if we feel like it's like a full rehab that needs done. Um so my understanding is it's looking at 2028 is the projected for that. Um mainly because we've probably also been a part of several tax credits already that are rewarded and you know the state takes a look at that. So we're on a set we were on village on Maine. Um we just have some SLPs for Atwood. Um, and I don't know, I'm assuming part view is that a tax credit one. I'm not quite sure if that one is. >> Mhm. >> Um, so they'll look to see exactly who's all in that structure and who should be awarded. So, we have to kind of stagger that out. >> Play the game. >> Yeah. >> Yeah. We've been actually pretty fortunate in the five years that we've been do. It's been five years that we've been doing it. Uh in the five years since we've taken over the housing authority, there's only been one year that Longmont hasn't received a tax credit project. And so >> that's good streak. >> Yeah, it's a it's a really good streak. So we're also being mindful of not 27 is probably one that we don't go in for one or we don't participate in one to it's just a tactic. It's a strategy to kind of then give ourselves the ability to then go into one and be more competitive because they do it's not just by agency, it's also by um city. So they're they're constantly looking at where they're putting tax credits in at a statewide level to make sure that they're spreading it out across the entire state. So we're managing that piece. I don't think in between they weren't granted their tax credit right for the Hobberg project this last one. >> I have no idea. >> Yeah. >> So, yeah, we've been pretty lucky. >> Um but, uh we also want to manage that luck a little bit. >> Mhm. Anything else? >> I don't know if you all know this, but we just found out Friday um Kendra, right? About the affordable housing 2026. You know about this, Harold? Affordable housing finance 2026 readers choice award. Um, so we were the best family project developed by Penrose and of course Housing Authority. So we won that. >> Oh, nice. >> For the whole nation. >> Was that n national or state? >> I don't know if Shannon from Primrose sent it to us that we won 2026 readers choice award. >> Colorado housing >> housing. >> We did win the Eagle Award. >> Yeah, we got a couple months ago. >> Yeah. >> So this is a different one. Mhm. That's a different one. Best family project. >> So, yay to you all. >> Social media. >> Yeah. >> Okay. >> We're also doing a breakfast this Saturday, too. >> I sent you guys that invite. >> Are you cooking? >> Why are you looking at me? Sorry. >> Mark. >> So that's this weekend at 9 to 10:30 if >> on Saturday. >> Anybody's board on Saturday from 9 to 10:30 to come get some food. >> Well, I get to pass on that one. >> Okay. So, Quincy, did you want anybody specific from any of your organiz your facilities to speak? you know, like we had from sweets and village today. I just >> um so we're going to have Well, I know that >> there'll be several people there this weekend. You're talking about Saturday, right? >> No, I'm talking about here in this >> we had sweets talk once. We had village and I didn't know if you had anybody lined up for today. You did not want to bypass anybody. >> No, didn't have anything lined up. But, you know, we'll touch on as a scent when we get there and summer is here. So if we have any extensive questions, we can get those answered for you guys once we do that. >> Yeah. Okay. So we could kind of ascent today. Okay. >> Okay. So moving along. >> You want to give an update on operations? >> Yep. >> Yep. Um >> so as of right now, I have Zenia on this report because August we still managed Zia. We're done this month. So you guys won't see Zenia again next month. Um we're not including Zenia. We have four properties that are sitting at 100% right now, which is great. Um, Hearthstone and Lodge and then Asper Meadows Neighborhood and Asmetal Senior all have zero vacance, which is great. Um, Aspet's neighborhood, we have one person over there who was on a payment plan. We lose the majority of that balance. So, we are working with them to get that um, paid down. Let me see. Fall River Spring Creek. They have one vacant a piece there. Um the suites has two, Village on Main has two. Brierwood has two vacants and then like I said, we'll touch on a sentent with Brierwood. Um we have the units are spoken for. We just needed to know where what percentage we were leasing these units at. And Kendra, if I'm not mistaken, they are leased at 30%. We're leasing the two units over at Briwood at 30%. But they income qualify at 40%. >> Yeah. Yeah. Those are really market units. They're not tax credit union units. And we didn't feel that the quality and the size was even worth the 50% rents that we were normally advertising. And we've also um had communication with all roads um as well because these will continue even at the sale. These people will continue in those units. Um so I believe one Maybe both are from All Roads. I know one is from One is from All Roads. Yeah. >> Um so we did reach out to them as well. So yeah, they're at the 30%. >> And then also Friday we uh Jackie, myself, and Kelvin, we went out to the property to just inform everybody of the sale. So the four people who showed up are aware that the sale is happening. Um they're going to be getting certified uh letters in the mail next week or this week. Um kind of going over that process. And there's some scary verbiage in that letter. So we just wanted to let them know that the rent's not changing and they won't be displaced. So that went well. Ascent we are still giving our lease up eupf efforts over there. Um we have 18 vacant units right now. We have 10 units that are spoken for >> of these 18 >> of these 18. >> Okay. >> Nine nine units that are spoken for of the 18. Um, and you know, Summer and I were working through getting the applicant applicants in. We've scheduled move in dates with a lot of them. With the market being what it is, you know, us leasing this building up has been a good thing. It's been it's been moving as well as it is going to move for um a new build in this market in W County, right? So, we've been staying in contact with them. I mean, it is it's tough to find people when you have to compete with the farmhouse. Um, and >> the farm >> it's a project. It's a rental. It's very nice. >> It's a It's just a new build. It's nice. It has a pool. Just >> Where is it at? >> Where is it at, Chie? It's not far from here. >> Over um >> like at the end of this like >> or something like that. >> Yeah, it's not far from here at all. But um competing with some of the apartment complexes we do have in the market. I feel like the lease up is moving the way that it it should be moving. Um as we can see the delinquency over there is, you know, pretty high. >> We have demanded everybody who has not paid has been spoken for. We've already went to court last week for several of these um residents. We have court again this week. Um some who will be attending because I won't be here this week. Um, and then tomorrow we will be rechecking the delinquency to make sure that everybody has been demanded, has gotten a small balance notice or however we need to go about with that. We also have some people on some payment plans that are being thoroughly approved. So, we're not just approving anybody on a payment plan because some don't make sense to do that. But the ones that do make sense, they are on it. They don't pay by the first and the eth, you know, we'll take those steps outside of that. >> So, but is who is there one person that owes the large the largest amount of this 6,000 whatever it is here >> where for >> for a cent >> for a cent? Um >> $32,000. There is one person who owes half that >> 15,000. >> One person owes half of that. >> And then we have demand notices out for the rest. And if I'm not mistaken, it's three to four residents outside of that one. So it's five residents right now who have demand notices for significant balances. >> Quincy thing about this not necessarily LHA properties because I I'm on I'm on a mediate. What I'm seeing more and more and more is the landlords are letting people get too far behind >> for sure. >> There's no way to dig out. >> For sure. And that uh that is, you know, our fault on this for this balance looking that way. We demanded them too late, which, you know, I can apologize for. That was just a lack of us paying attention to each other about that. I just think it general. >> Well, no, but you're right, though. >> That seems to be the problem. >> It is the problem is that the man >> see us getting into that because >> Yeah. I mean, we're trying to help people and which is what I see with the landlords that come into me and they got $18,000 back rent because they've let them skip for nine months. >> Yeah. >> It's a it's a load that some of the outside landlords have gotten into and they're dying because of >> Yeah. So, so are we. And so, that's something that we've been talking about. Um, last week we talked about it a few times and really um, working with Kendra and and staying on top of it because I think you we think we're helping folks >> but at the end of the day we're really not. >> And um, and so we've been talking through how we approach that situation. >> Christian, I'm embarrassed. I don't know this, but what is our relationship with them now? So we were that was another partnership program that was actually the first project that we took on. So it started Chrisman phase one was an agreement between the housing authority and um NGO partners pre us getting involved and that also included um some CDBG funding. And in that process, the way the housing authority created it, I think it was supposed to be DR funding and they ended up having to move traditional or it was traditional and move to DR. What that ended up doing on phase one is um creating about a million dollar gap in developer fees for it. they had a um a a joining property under contract and so that was actually the first project that we participated in and so we went in and partnered with them on that project. The way that that's structured is that um Kendra, is it 27 or 28? >> 28 when it moves to us >> 28. >> Oh, 28. >> 28. So, in 2028, um, they will shift the ownership of the property to the housing authority based on what we put in as part of the deal. So, we'll get $50 million worth of property and and the and all the rents and the management fees and we don't have to put anything else project management. >> Pardon? >> Are we doing the property management? >> Not now, but in 28 it will own it and take the property management. The reason they got my attention, Har was in the eviction court last week, they tried to pull me into two LHA property, well, one HLA property, which was the other one that was Chris and I. I said, you know, Christy Buggy and I talked about it. We decided the best thing was just to have somebody else. >> There's not a direct connection to the LHA right now other than the contractual relationship that we have, but in a >> I should avoid it. >> Yeah. Thank you. But no, that was actually I don't think we realized how good of a deal that was in the way that it was funded utilizing city funding stream on the second round with the housing authority and and the fact that we're going to just take ownership of it without having to buy it. >> Yeah, >> it's a pretty good deal. So in 28 that'll be a tailwind coming into our our budget process based on all the management fees and everything. >> Some more money to spend. >> Unfortunately. Yeah. >> Unfortunately. >> So Quincy, I just have a couple of questions. um under the suites where it has a conservator there is that particular uh person owing all of the six is what is it 6,000 is that to one person >> so actually no there is yes it is >> it is >> so >> it is it's it's one person and then um a couple small balances which those notices have been out um do a pretty good job of staying on top of that but the majority of that balance is that one person. Um I can also comment on that as well. Um that specific person has been moved out of the suites into a hotel. We got all their items moved into a pod in the back of the in the back of the property. Um we are spraying that unit weekly. Also assessing the other units around it to just see and gauge on how bad that infestation is. Um they've identified two other units that definitely need treatment, but the other two were okay for now with us spraying last week. This is the second week. So this week will be the third week. Last week was the second week. First week we didn't expect to see that much activity. Last week we saw activity with um bugs being in other offices and other places, which means that it's working because when you spray, they scatter. So this week we'll go back in and like I said it's a weekly process that we're doing to rectify it. But everything >> the process that we took to get from there finding that out to here where that person is in the hotel it I'm not going to say it went flawlessly but it went very well. >> So that person will be back. >> So they have gotten an emergency uh guardian and right now it is out of the city's hands and LHA's hands. We are just waiting to see what that guardian is going to do. Um where they're going to end up putting this person because they're under an eviction right now. So we highly doubt they will be back at the property um outside of it. So now we're just waiting. It's just a waiting game now to see the conservator. Um we've been communicating with her as well getting permission to do the things that we've done so far to rectify the issue. um our staff meeting today, I invited code enforcement to come to kind of give us a basis on how this process goes if this was to happen again because this was the first time um I don't know if LHA in total but the first time you know my group has had to deal with the unit being condemned. So I kind of want them to go through that process and the roles that are played and who's supposed to be in the in that situation. But for the most part that process has been going smoothly. Yeah, this is the first time. So, we had um runins with bed bugs before, but we were able to work with the resident in terms of managing it. And this one was a little bit different because we it it was a challenge to to deal with the resident >> and it became so pervasive that then we had to call code enforcement in to look at it. So then that moves into a completely different world um of code enforcement condemning the unit which then starts triggering all of these other processes. you know, we made uh numerous attempts. I want to say probably in excess of between all of us, three dozen attempts to to get adult protective services involved um with little impact from them. It eventually led to then um a financial conservator and then that individual as they were made aware of this went in and got an emergency court order for full conservatorship. >> So, you know, they're they're in that emergency order right now probably working to move to a permanent um and that'll take some time. So, this is a weird one. >> Yeah. >> So, we we as long as that person is out, we cannot rent that unit if it was available to rent. Correct. >> No, we're still we we're going to have to rip off floors and drywall. >> So, we're talking a major expense. >> Yeah. We can't until it's released from code enforcement. We can't rent that. kind of call this the end of the year to go over that high techch. >> Well, it's September. I don't think that unit will be down past until 2027. It it will not be down in 2027. We've already got them out. We just have to wait to get possession, which we will get um we'll get in the middle of next month as far as possession because with the with the guardian, they can release the unit over to us so we don't have to wait and then we can dive into it and get it um rectified quickly. But it, like Harold said, it started off financially and then it took us into a whole different world once we we found out this happened. And I want everybody to know as well that this was something that just happened. It wasn't we didn't thaw this out. We weren't waiting for it to happen. We've had clutter truckers in there. We've had senior center in there. We've had a bunch of supportive services go to this unit and none of this was predominant until it was. >> Yeah. Yeah, it's a classic example of like we had an an eviction that we went through in Fall River um because of hoarding and other issues and and you you don't know it until you know it. And in that case, they got halfway through cleaning the unit out and realized it was contaminated with meth, but you couldn't tell until you got into the unit. Well, this is one that started as a hoarding situation and they start and and when I say everyone is involved, um the clinicians that we that are funded by housing authority, the clinicians that are funded by the city, senior center staff, public safety, I think got involved. um this entire group. I mean, I remember literally walking up the day that it really started blowing up and it completely consumed the organization for 3 or 4 days moving through it, you know. So, Christina Pacheco was involved, Brandy was involved. Um probably had about 15 to 20 people trying to maneuver through all of this. >> Um and they had already done work before. So what really brought it to their attention is bringing the clutter group in to deal with the hoarding issue. >> Once they dealt with that is when the um German roaches showed themselves >> because they couldn't see it with everything in there and then it was like what are we going to do now and explained why they were seeing them in the offices and some of the adjoining properties. And so now once they get they're spraying but once they get possession um you know they like the glue and stuff and all the materials. So that's why you have to rip the floors out everything. There's a question about the drywall because it's not like you can fumigate it based on the adjoining properties >> really >> and and so this is going to be one that we'll be figuring, you know, we're going to be building this plane as we're flying it just because those circumstances are so unable >> and we do have we have everything um in order waiting to happen. We're just waiting on certain dates. the vendor for the remodel. We have, you know, them ready whenever that comes about. Like I said, Pastor Tor on top of it. We're also getting the hotel that she's staying at right now sprayed as well, just to be as preventative as we can. >> Um I the manager there was generous enough to let us, you know, put this person there and I explained to them wholeheartedly what was happening. We didn't leave out any details and they still said we can do it. So, we're going to take care of them. They're taking care of us. >> Yeah. >> Yeah. I will say this operationally, they quincing staff did a great job. I mean, moving through it and getting the pieces. Um, as bad as it was, it probably couldn't have gone any better sequentially. Um, so they did a really good job. And you know, for me, fortunately, it was just talking to him and nudging certain directions like we need to tell the hotel that >> this is happening and things like that. So, everybody did a really good job. But it's this was worse than >> Oh, yeah. >> the spring. >> That's what's making it. Once you start spraying, they scatter. >> So, they're going to go wherever they can go >> because they stay where the food is. So, if you think about it just like like ants and things, if if if you have a source of food or whatever it is for them, they're not going to leave that source until they're forced to leave. The spraying is now forcing them to leave, which then creates the issues. But as long as you can kind of keep it contained, you're managing it because what you want to do is spray the other units that are adjoining um so that if they try to move out, they're going to be impacted by the insecticide. >> See all the opportunities you have to excel >> job security. Just don't take any home with you. >> Trust me, I'm not. I promise I'm not. >> I mean, our code enforcement officers were in a tieback suit. >> Tracy was in there, too. Yeah, >> Tracy, too. >> You were. >> And it wasn't I mean, I've been in that unit before. It wasn't to the point where I had to wear that. I didn't even have to throw my clothes away when I left. >> So, it it happened really fast. >> Yeah. >> In the hall. >> Yeah. I mean there there's videos where I I've seen them on vaults. >> Oh yeah. >> We the the source was the fridge. >> That's why it's gone. >> Um because Meals on Wheels was bringing food and they were just being stored by the fridge and just a regular cooler. >> Um so we threw the fridge away. I mean all the food in the cabinets had to be thrown away. Everything it was it's everywhere. So cabinets will have to be ripped out too. >> Um countertops, all that. Got it. >> Yeah. >> We're going to try not to go to the studs. Try make because they said that they can poke holes in the wall and fumigate inside that way without us having to rip down to the studs. So, we're going to knock on wood and hopefully we don't have to do that. >> Well, guess I'm sorry I brought that up, but on that. No, I mean actually I think it's a good thing because those are the things I think people don't >> see in terms of operationally kind of what these folks >> are dealing with on a daily basis and you know this is an extreme example of it but we see it on regular regular clip where you see these things and I think it really allows us to talk about what it looks like when it gets bad and why we have to engage when we need to engage. age >> and it's as much to protect the other residents as it is protect the individual. >> And it's safe to say we have identified every hoarding unit that we have at all of our properties. Um might be a little frustrated, but we're doing four inspections a year to prevent something like this happening. >> Smart. We need to do that. >> Yeah. So, we are uh >> because that's easy to do. We're just being we're just being preventative and I know it may annoy some residents at first and I understand that but I'd rather them be annoyed than us have to deal with this again because like Harold said it was 4 days even the weekend I was here on a Saturday um you know scheduling things with the interpreter to make sure she understood fully cuz we didn't need any stories being switched over. It was just a lot. So we want to make sure we're doing everything again not to let this happen. and and right I mean Shakita did this in her video it was it it was the right decision is to start videoing interactions >> to make sure that there's not any >> um you know >> it always turns into a well they said this and I said this and I think having that video in place in this situation was really important because it limits the ability if anything ever comes up like a fair housing issue we have the the video. Um, we've been talking about and it's just too expensive, I think, to get them. I eventually want maintenance and property managers to have body cameras. So that's idea >> because I've seen way too many cases and I've had one recently where it's really easy for somebody to make an assertion regarding their interaction with them >> or a maintenance person's interaction in a unit. And if you don't have that, then it becomes a very difficult situation to deal with. And I just think the world's taking us to a place where >> we we need to figure this out. Um, but what we have that we use is way too expensive for the housing or we need to find something affordable, but I've seen several cases. Well, I've heard of one recently where they make a search >> like last week. >> Yes. >> Yeah. that when I was I was going to talk about um I told property management and maintenance if they're going to go to this person's unit um to be in a pair both of them regardless of what it is we need to come back later we'll come back in a group um and also if there is an after hours emergency because that's the case where we get into we can't just draw two people after hours at 2 in the morning to go into somebody's unit to record the interaction and then reached out to both of the attorneys and then they said that was totally okay that we do. So, back on his point to make sure that we're covering our bases. Um, I thought it was a great thing when Shakita recorded it >> just to just to know that that conversation was had. And then >> and the I just want to say it was the the conversation between the code enforcement officer and the resident as to what was going on and that it was just that so that you know everyone knew what happened. So, That's all it was. >> And and the way she did it, I mean, there was no doubt that it was. And so that's where I was okay with it. It's like if we're overtly saying, >> "Hey, we're doing this." >> It's fair. >> You know, and so, but yeah, it's it's the world's just changing on this and we need to figure that out. And we ended up um doing a policy because this is this is kind of a new health and safety thing and how how the property managers um should handle them depending on what the issue is. And so we're we're developing that policy um so that we we have a we have a playbook on >> to go by >> to go by. The other piece is porting. I mean, it's a life safety issue in so many ways. The sprinkler systems are designed to only suppress a certain loading within a unit based on typical habitability standards. >> When you have somebody that is hoarding in a unit, the sprinkler systems actually will not perform. >> Go off. Yeah. or they'll go off, but they just won't perform because they're not designed to put that much water out based on the the fuel loading in the unit. And and so then if I mean, we have to stay on top of this because you just have one >> stove fire of which we've had. And if you have that in a >> a unit where they're hoarding, >> the stove fire that could be contained very quickly turns into something that is really tr problematic because it's almost impossible to contain that once it gets going when it has a heavy fuel load. Then what that means is we're you know typically it's they're getting people the fire department will get people out but once they get them out it's a defensive position versus an offensive position when you have that kind of situation. So so many things depend on this and we have to stay on top of those issues. >> How do you discover this? >> How? >> Inspections. inspections and the clutter truckers the last >> last month um the resident has had somebody in their unit every week and that kind of brought it to the forefront because once all the items were taken out like Harold said they were left nowhere to go. So then they're just in the unit they're outside they're off the the boxes the totes the clothes the blankets the couches the chairs and they're just in the unit. So, that's how we found out. >> That's also why we tell residents, don't acquire secondhand furniture >> and bring it in. That's actually what created the bed bug issue >> was they were requiring secondhand furniture and when they brought it in, they brought the bed bugs in. >> Is that a policy of ours or is it just like a suggestion that we suggest very strongly? >> It's a suggestion. >> I'm assuming that'd be a real tough policy of ours. Yeah. I mean it's >> we, you know, we can't tell you what to do, right? We just advise you. So, yeah. >> Yeah. Because the minute you bring it in, then it's your responsibility. >> Yeah. >> And um I don't know if you've noticed even donating furniture these days is becoming difficult >> because they won't take certain things. >> They move to leather. Leather is something that they take. But when it comes to like >> anything cloth cotton, it's like I don't know. Yeah, >> even if it looks brand new or it's looks good. So, yeah. >> Well, I mean, bad books can be off clothes, too. So, I mean, they take Yeah, it's sixes, I guess. Well, now I am hesitant to go to sweets tomorrow for consult. >> No, you're good. >> Good to go. >> I look like a Q-tip. >> Holy cow. >> Yeah. Yeah. >> But again, yeah, so we've identified all of the units that are potentially could potentially be on boarding units or health and safety issues. We actually took one to code last week to ask them if it >> um sufficed for a hoarding unit and they were like, "Nope, just certain things that you need to do in your unit and have cleared egresses, pathways, yeah, all of that." So, we're on top of that. >> Okay. Can we go back to the scent just really quickly for the delinquency? >> And I I don't remember exactly where you guys landed on this, but I know that we were offering some sort of or you were offering some sort of incentives like you know like one month rents. Yep. >> Right. Um has that affected in your opinion any of the delinquency issues? like it would just seem like that would are the delinquencies from further back than when we were offering that. >> Okay. >> I was just wondering if that was helping to reduce that a little bit for people who may have maybe not the 15,000 or whatever, but >> amounts. >> These are these are older >> further back. >> Yeah. With the concessions, um, >> that's actually our saving grace over there. Yeah. >> Is what's helping us, like I said, we have to compete with Farmhouse and other places that have certain things. So that those concessions are are really good. But no, to answer your question, >> and even keep in mind that although we have those concessions, so do like the Martin up the street and private places. >> Yeah. But they have a pool, they have a dog park, they have, you know, all these great awesome amenities that we don't, but we have a lovely beautiful child care center. >> Oh yeah. you know, which is very uh important and impactful for community in general, >> but um you know, people are looking for all the other amenities. And so although we do have those concessions, it's still challenging. >> Yeah. You know, I I see that and I think I remember we've discussed it the last few meetings that it sounds very reasonable and you guys handled it well. I was just wondering if that already come into play with people not >> Yeah. you know, and I mean, you wouldn't believe uh 3 months of having a pool will change >> where you live at >> drastically. >> So, >> yeah. >> Yeah. It's almost reshaping on when we use um the um mixed income >> approach that really you have to use financially. >> Yeah. It's really starting to shift how you look at amenities and who you're competing with because when you're trying to use the 70 and 80% AMI level to increase 30% 70 and 80% AMI levels looking for amenities >> and so it's going to really >> impact future projects. >> If we had a pool, we would have been at least up two months ago. >> Yeah, >> we would have been at 100% two months ago for sure. >> 180 Emory put a pool in Any other questions? >> Okay. So, you've done the occupancy report. >> Yep. >> Um, are you doing public health and safety or is somebody doing that or cuz I know Sarah's always talking about the meth detectors and the problems we've had with those. >> Still having problems when she >> I think I think we must be their guinea pig on that one or something. I think >> I think she's getting close. She's getting close because they're looking at hard wiring them and it's really interesting because the the SIM card and that they're using is really part of the challenge. So, without calling out names, um I got really frustrated last week with my cell phone because I just couldn't even make calls from my house. I had to >> block in certain places to make calls. >> So I uh converted to a different carrier that I talked to folks that knew what's happening. And part of the challenge is the carriers in terms of the networks that they're using. Um this all kind of goes to unlimited plans. So those car carriers that have built their own systems perform better than the other carriers that are leasing systems. And so what happens is when they get overwhelmed, they were explaining this to me, the antennas actually reduce the range to handle the data traffic and and so that's part of what we're seeing that's impacting the meth units and it's also impacting how people Spring Creek, Fall River. >> It's our neighborhood. We know what it's like. >> Yep. >> So what's happening is based on where that's positioned and in in the cell towers is that as they're managing data, they're pulling in their reach, which is why there's an issue. That's what Sarah is inherently dealing with. On top of it, it is next to a radio tower, >> which also then starts interfering with Wi-Fi and and so location's a big thing right now that we're dealing with in terms of facilities. So that's why our residents in certain places can't use their cell phones and in other areas they can. It's really how these companies are working. So I think part of development is we're going to really need to start understanding placement of our facilities and coverage. And it may be that in the development of these processes, we actually have to include a cell booster in the project because everyone's moving to cell phone only. Um, >> so didn't we put Sail Booster in Spring Creek and Fall River? >> I don't think they ended up doing that. They were trying to get people on the Wi-Fi system >> with Next Light and they were trying to teach them how to use Wi-Fi calling. >> The challenge is >> Yeah. >> You know, my mom's 95. I just have her on a cell phone with like two buttons to hit and >> Mhm. >> instructions not to touch anything else. Um, and so I understand that that I mean that's a challenge in our age restricted units is some some individuals are really really techsavvy, others aren't. And that tends to be where we're seeing the issues. But learning lots of things, but I will tell you since I've changed, I can make a call anywhere from my house. >> Well, I'm going have to check that with you >> cuz that is extremely frustrating. >> Yeah. >> Yeah. No, I have I'm on the west side and I have the same problem. >> Yeah. It's just >> got weird dead part of the hospital. >> Got a little bit better for three days. >> Yeah. I know. So, we're seeing it in our staff. Our staff are changing right now. >> Yes. Public safety. The suites. There were 15 calls with five welfare checks. Um, I will have to dive into that more to find out what those welfare checks were for welfare checks, but what ended up happening with them. Ascent had 15, Aspen Meadows Senior had two, AMN had three, Fall River had three, Spring Creek and Hearthstone had zero, and the Lodge had one. Field M had 24 and they were all welfare checks on the same unit. Wow. Okay. >> Holy cow. working with public safety to help. I I think I know who this is. Um actually I do know who this is. >> 24. Yeah. >> Um core is involved with this specific person. We've also had clutter truckers involved with this person. This is who we took to code to see if there was a potential foring situation if we could do something. Um they're on a payment plan too. The delinquency at Village on Main, all of it is this one specific person. Um Jackie's put in efforts to help and you know I told her that I don't want her to exhaust herself with doing this because again um with the resident over at the suit I know that there was a there was conversations happening where we could have we felt like we may have been violating fair housing from how much we were helping this person. Um, so I told her let's not get into that this specific person over at village and I'll just have to follow up >> because 24 calls since Friday is a lot. >> That's a lot. It's a lot. >> Well, I just think a scent with 15 is a lot of call. >> I expect that though. It's multif family. >> It's very So it's >> teenagers, >> teenagers, kids. Um, my, you know, somebody above me is loud. I can't sleep. Um, I I fully expect the calls to be more at a scent just like the sweets. I expect those numbers to be the same. Um, because it's it's families, working families. I got to go to work early, be quiet, fighting with the neighbors. Um, but um, BOM, like I said, I'm going to follow up on that, find out what's going on. >> So, we're we've converted suspense and police. What we're trying to figure out is is there a way to because Sarah has to do some of this manually, but is there a way to do it where we can automate it? It it's not so much the calls for service in total that I want to see. It's the types of calls for service >> that I want to see because the types are really indicative of what's happening >> on the properties because >> the 24 for one individual. >> Yeah. >> Get it on our radar. >> That's true. uh because that's overwhelming our entire system. >> Uh and so that we're trying to figure out how to automate those processes so we can start getting some depth and then look at percentage changes over time and the types of calls. Um because we've done it manually and we we did it looking at the suites and the types of calls are changing. Well, the number may the number went down and and it's staying relatively steady. >> The difference is the types of calls that we're seeing aren't as severe as they used to be. So, it's it's managing the volume and the type that is really giving us a picture of the health of the unit or the building. >> And Sarah usually has that information, right? Like she doesn't share it >> every board meeting or anything, but she does. But you're saying she has to manually go through everything. >> Yeah, we all had it. We all did it a little. Molly and I were playing with the spreadsheets and mapping it and so they're we're probably going to bring our strategic integration group in >> and see how we can automate it. Makes >> sense. >> Yeah. And also with that resident who we're trying to get APS involved. We all know how much of a hassle that can be. So we're constantly making making reports to them um about you know the specific resident. And then also to finish off, she says that um she'll be finishing inspections that sent this week with Summer and Lidell and they're also doing battery checks and then working through um possible solutions with the signals on the met detectors with the vendor. So she still has some followup to do on that. >> Any questions? No, I just I just wondered if Summer wanted to add anything at all about what's going on over at No. >> Sorry. >> Some fun things or whatever, you know. >> Yeah, I mean we are doing the uh as we consider it the breakfast quarterly breakfast which I'm pretty excited about. I feel like the residents are really going to I've had some um high some people coming up to me that they're excited about this or that they're happy that this is something that's going to be going on. So, >> um I think it's that'll be something that's really one of the residents wants to make a list of clubs to do at a so I just have to figure out what the the right actions to take and how to provide the resources for for this resident. So yeah, but new stuff and everything like you said is going um the way that it's going because the market and everything. So >> and we want the good and the bad. I want to hear what's working and what's not working from them. I mean they're there every day. They have to live there. So I know what's going to come. I already have a list of >> answers for the questions that I know that I'm going to get. But um outside of just the basic, you know, it's loud, what are the hours? um you know, transfers, things of that sort. >> I want to hear what they have to say. >> Well, and bringing to people together like this breakfast thing is, you know, it gives them more ability to know their neighbors actually. >> This this kind of selling point, you know, it's not as good as a pool, but I suppose I doubt that the farm does this kind of >> Oh, no. No. Other other properties I can tell you right now aren't doing that. And it's based off of copy and conversation because um our senior residents get that interaction >> to a set. >> Yeah. >> Well, I mean I just, you know, let people know when they walk through the door. I can >> that's not you're looking for a sword against the swimming pool >> for sure. Right. And I don't think there is one. >> There there isn't one. But I can tell you that >> knives, >> right? Something. But the um just the simple fact that property management is willing to engage that way to come in on a weekend and >> engage with them. I think that is also a big selling point to just know that we're involved. >> Um and then I also want to let people know too, which is this one of the scariest things in property management, especially, you know, we're dealing with your housing and your finances. Those are the two most stressful things that um somebody can be hounding you down your back for, right? And so I want to let people know that they can come to us when they do fall into these hard times because if you do then I can help you >> and rather than just waiting, you know, me giving you a demand and then we get to court 30, 40 days later and now you're like, well, I'm willing to do this, that, and the third. So I want to um let them know that we are here to help. Last thing that we're trying to do, especially through the stabilization period, is kick people out. It's the very last thing I'm trying to do. So any way that we can help you within our ramifications of like fair housing and just who we are as a housing authority, I'm open for. So I'm hoping this weekend can bring some of that. And frankly, I was thinking this weekend um sent maybe one that we have to do what apartments and college towns do. So, where my kids lived, even where they had pools because they're competing against each other, they had movie nights, they had breakfastes, they had scavenger hunts, they they did things like my kids got excited because there was a scavenger hunt where there was a $50 egg that you could find, but they got like gift cards to Sonic and stuff. And so, I think what they do in college towns, because it is more competitive, may be something that we need to look at. Mhm. >> on these types of projects. Um they do that. There's a department in my well in our neighborhood. They don't have a pool. They're pretty successful. >> They have other things, but I think they do similar >> activities for their residents. Um but that may be we have to start shifting our mindset in that >> these mixed income projects we need to manage more like a market >> based project versus traditional affordable housing. >> What about like maybe not full gyms but gym equipment? Is that something that we have a gym? >> I have a gym. >> It's actually really nice. >> Their equipment's really nice. >> Yeah. And they have a pel >> and have the little pelatone screen that log in the workout. So yeah, it's impressive. >> Yeah, definitely tell that too. >> Yeah. >> So, well, Harold, I sort of kind of worked you down to the last minute here. Your next >> You got a lot of my updates in this. Um, we're starting budget. Um, we're starting to probably not going to happen this year because we still need to work a little bit internally. Um but we are starting we had a conversation last week of of really starting to look financially at the flow of resources and money between the city and the and the housing authority because there's still a lot of resources on the city side moving in and moving into more of a traditional process that we use internally call ATF. So it's an automatic transfer based on work. And so like at one point we funded a full position for ETSs when we were getting started. Um now Kendra they we were going to do it this year but they already did it. They reduced it by 50%. >> Yeah. >> And so that's actually saving the housing authority money because now it's based on the work that ETSs is doing. So we're going to start diving into that and and we really have to look at a long-term financial solution. And it's getting pretty clear that um the integration is always going to have to be in place just based on the the margins that exist on the tax credit properties aren't significant enough and till, as we said, we can bring on more mixed income units that are generating more money. The problem with that is uh inflation is still out outpacing revenue. >> And as long as that situation's in place, I think no matter what we do, there's there has to be a formal connection and and honestly in my mind, I'm starting to think about does it just start looking like a different department within the city versus me being the ED, but me kind of managing it like I manage HCI and everything else with more formal structure >> like it would be any other department um to avoid some of those um drags on cost. >> But um that probably won't happen this year. Um it'll need to be something that we start moving to. But we're going to continue talking about that in the budget. >> We we are still paying competitive um property or competitive wages, right? >> Uh yes. um on the city side in our proposed budget and we tend to do the same thing. We're holding to the 2026 market and doing a 3% market adjustment. So, we're not looking at the market movement in this and that's just a money issue. On the city side, we're having a tax revenue come in. Actually may help on this side because of the revenue challenges. we're not going to have to absorb significant as significant an increase potentially. But on the city side, we lost uh uh a million dollars in property tax revenue. >> Yeah. >> Based on the ratio adjustment. So everybody's residential taxes if you live in Longmont going should be going down. >> Commercials dependent. >> Good for you guys. I'm going to write that one down. >> Well, I'm telling you, I've seen the numbers and so it's and was because we have more residential than we have because we have more single family residential, >> it impacted us more significantly than other communities because commercial was a wash or a small increase, but theirs depending went down too, but single family with the ratio adjustments went down. >> All right. Anybody got anything else they want to say? If not, I need a motion and a second to adjurnn. >> So, I'll make a motion to adjurnn. >> Second, >> Josh. Okay, we are adjourned. We'll see you in October.