Longmont Housing Authority Advisory Board - August 2026

Okay, it's 9 o' Let's go ahead and get started. >> Call to order and roll call. >> Um, [clears throat] Arlene Zortman >> here. >> Tom Debbie, >> Lamb Pepper, >> Jenna Reed, >> yes. >> Carrie Snow >> here. >> James Davis >> here. >> And Josh Raldi. Josh is on vacation. >> Okay, everybody's had a chance to look at the minutes. I need a motion to approve in a second. >> Glenn, >> Jamie, anybody? All in favor? >> Opposed? Now we have time for immense public invited to be heard to talk. So one of these days. Okay. We're going to do the election of the chair and vice chair. So Molly, are you in charge of that? >> Yes. With Amy's assistant if we need anything there. >> Yeah. So, um, and just forgive me while I I just rushed in the door from a kids dentist's appointment and waiting for the babysitter to arrive. So, I'm trying to pull up our our documents. But, we had certainly, this board, I should say, had decided to delay the election of the chair and vice chair until we got through this last um, uh, recruitment cycle. And so here we are and Arlene is um back in another three-year term. So at this point it's up to you all to select a board chair and vice chair and you can select it for a time of your choosing time period of your choosing >> volunteers or nominations can be thrown out. I like >> so I'll make a motion to um if Arlene would like to continue sometimes I think it's good for somebody else but I don't see anybody jumping up and down. >> I'm still happy to be vice chair and that's my responsibility [laughter] and I would be here. >> All right. So yeah, I'll make a motion um to nominate Arlene for another year as chair of our board. >> And can you remind me and we do a vote >> or do we want to just include the vice chair at the same time? >> Yeah, >> sure. Let's do Okay. So, I nominate Carrie for a year. >> I'll second. >> Okay. All right. All in favor? >> Any opposed? >> Thanks. >> You're welcome. >> All right, that's done. All right. development and project updates. >> So, I'll take this one. Um the first thing that I wanted to mention is that um uh several months ago the LHA board did direct staff to negotiate the resignation of LHA as the property manager of Zineia and that those negotiations are complete and we will be resigning as property manager September 1st. Um, we haven't talked a ton about this cuz it was it it it was, you know, a legal negotiation. Um, but basically we have been working with the owner of Zenia LMS properties for a year trying to um get on the same page about budgets. And in the end, LHA is an expensive third party property manager and it was we tried every which way um to make it work for both organizations and we just kind of hit hit a wall in the end and what we want is the property to be successful and the best way to do that at this point was for LHA to exit. So, Brothers Property Management is going to be taking over property management duties come September 1st, and we've been working with them for a few weeks already to work on transition and of files and documents and and and everything that that goes with it. Um it was a long uh long road to get there and there were a lot of ins and outs to it but in the end the bottom line is um we could not continue being property manager without taking our own budget hit because the property could not sustain us. So, here's the thing. Our when we do our own projects, we can build the budgets from from scratch with with our setup, but we are out of market as a third party property manager because we have such good benefits because we're a public organization. Um, and so that is something that when a private developer of affordable housing is is preparing budgets, you know, years in advance, that is a hard thing to absorb when they are working. they they just have other factors that they have to hit. Um and for us we can we can build that in from the beginning. So our third party I would say overall if this has shown that third party property management is a tough business for a public housing authority with good benefits and good pay. In exchange we have great you know we can do great recruitment and retention of [clears throat] good people. Um, but that is a challenge when it comes to somebody else trying to work that into budget. Um, and we also were um talking to Brickwell, the developer of Awood Commons, because they were interested in LHA being that property manager as well. Um, which really, you know, is great for our community. We know the community. We um operate from, you know, a lens of community based one. However, when we ran the numbers with them and and really took our our lessons learned from Zineia and presented that to Atwood, um it was very clear to all of us that it was not going to be a financially sound decision for that property going forward either. Um and we just didn't want to put everyone in a bind in a year or two, including ourselves, the developer, the property itself. So, we will not be really presenting and pursuing that third party property management relationship going forward. Um, I mean, I never say never, but um, we have a lot of good data now to show how that could work or not work for property. So, in terms of the future for Zenia, Brothers is experienced at managing PSH properties. They do manage Bluebird and other Denverbased um PSH properties. They have a working relationship with Albro and Element already. What we're going to be moving into past the first is um neighborto neighbor relationships because we are still a campus. We still do need to work together on cross-campus issues and try and make sure that the there's you know it's a community. So, um that will be our charge going forward and um just ensuring everything. Well, yeah, I'll just leave it there. >> Is there any questions about that? >> Uh can the tenants of Zenia enter the suit with their cards or keys? It's all completely separate. Okay. >> They're totally separate properties. Um we have separate, you know, security contracts. It is it is looking like the same security firm will be doing both properties. We're waiting to see what element and that security firm uh negotiate. Um but so that would be a good you know tie across so that we have some good voices working across both. Um, but no, Zenia tenants can only enter suites as a signed in guest within visiting hours >> and we've already put correspondence on the property for like the gazebo, um, them staying where they're supposed to stay, uh, city residents or sweets residents. So, we've mapped all that out as well. >> Yeah. And I figure let's get them the correspondence now while we're still property managing the property before it's out of our hands and then we really truly can't communicate unless it's through others. So >> So does that mean we no longer going to do maintenance over there? >> No longer. No longer. >> Okay. >> Yeah. I think generally our the way that it was set up which was Element and LHA both came up with the plan for the staffing and what we learned pretty quickly was that was way too high of a load for the staffing plan that we had. Um so we will not have to downsize staff at all. We will just take the maintenance tech that was budgeted across all properties and focus them at the sweet same with the property manager. Um, so this week we'll have a full-time community manager and a full-time maintenance technician and then the assistant community managers similar to how they do now. We have had some others on site supporting if needed. Um, and yeah, >> and Zenia needs a full-time property manager. So, I'm looking at this from a state this is a good thing. they're gonna finally have somebody fulltime over there as to it being a tough for somebody to manage both the sweets and zen. So this is I think it's a good thing. >> So will this increase on the cost for the suites for the remainder of the year? >> It will basically kind of go back to what it was before. Um so before the covered its own community manager um and maintenance tax. So yes it will it will increase it compared to what it has been recently but we do if the budget can can support it >> but the budget this year will be higher the actual will be higher than budget including budget [clears throat] >> so >> we do have we have some salary savings from vacancy however we were also so we were budgeting for I think it was 60% of community manager and 40% of an assistant community manager. So I think it will go up but not by a lot. Okay. Anything else? >> I mean we have a group >> on Zineia unless there's more questions. >> Yeah. Quincy. So you said that they're hiring a full-time manager at at Zineia. How is that a cost savings to them? If we had our staff and split between both, how how are they able to >> well accommodate that then? >> Because they have a 33 unit property that they're going to take that property manager and allocate them to work out of Zenia and manage that other 33 unit complex. >> So they're splitting. >> So they're splitting it as well, but >> um Brandon did explain to me that that property manager will be officing out of Did you have anything else? >> Yeah. So, if we're good on Zia, then I'll um provide an update on the log project that we are attempting to get going. So, just as a quick recap, there's up just shy of $700,000 of home funding that is managed by the consortium, which is um directly out of Boulder, but involves Springfield, Boulder, and Boulder County. And that money um is really tough to use on a new build project. And so, there's only so many ways that it can be used within the timeline that it needs to be used. And so, uh, if we could figure out a way to use it to do window replacement and at minimum trim, but maybe some siding replacement, um, then that is a good way to spend that $700,000. So on the funding side of things, I'm working with Holder to ensure that I mean the actual work is eligible for sure, but using home funds at a property that already has uh home funds in it and the covenant goes through 2028, which means you're not supposed to dump more home funds into the property unless it's considered a distressed property or we just do the work as soon as the covenant expires in 2028. Um, so we're pursuing, we're trying to figure out, we're working with the state and then potentially HUD staff to to see if we can call it a distress, not a distressed property financially because within the 202 program, the budget is managed extremely quickly, but it does have a significant repair issue that could put, you know, the building at risk. And so that is what we're trying to argue right now. And so with that, I've enlisted Jamie's help. So thank you Jamie. Um to just have a contractor come out and do which would be KPI in this case. Come out and just do an estimate of what that repair could look like and the scope of what needs to be repaired. We know windows and trim, but then once you take off the trim, what does it what does that end up entailing? um because I want to see how far this money could go, if it could cover that need or not. Um so, a couple of things in the pot working towards that. Of course, if KCI and Jamie knows this, but um this is just to get an an estimate of what the work looks like, but that does not mean that that KPI gets an advantage in bidding. Um, so looking at that, knowing at the same time we're also planning um the we still have the 202 uh access in the 202 program and an associated rehab to go with that, but this $700,000 is sitting available. Nobody else could use it. So, we might be running this on kind of two tracks. Um, and then maybe that the other rehab could focus on everything else. Um, and so working to figure all that out. We have not jumped into that 202 exit in 2026 because we've got a capacity issue. Katie Pong, our developer, um has been roped into helping on the transit station and Front Range Community College project on the city side because they really needed expertise and that we knew that that working on these housing development projects brought that expertise. So, what I'm doing right now is we have a recruitment out for another development project manager that would support Katie and help us manage both redevelopment type projects and housing. And so, this is something I've wanted for a long time to improve our capacity there. I have a kid entering so I know she spilled her milk on the couch while I'm here. Such as mine. Um, okay. Thank you. Avery is here. Why don't you go ask her? Can you open the door for her? The babysitter's here to go. Okay. So, oh, hiring. So, um something I wanted to do for a long time is expand our capacity in that development arm to give Ky some some space so we could could ramp up our development um activities. And so, this will help do that. um it's taking on a broader scope of work as well, but still having uh two people will be super helpful in that realm. I will say it's coming with a little bit of a reorg where all of that redevelopment work that the city does do end up looking very similar in many ways to the work that we do on our on the housing development, both the home ownership side for the city and the rental side for LHA. And so bringing those together to have a a develop economic development and housing development um team. So we're actually going to be gaining capacity with a team of three. One person is already hired for the city and really does focus on redevelopment and economic development, but she was cross trainin to um to understand housing more and be able to support. some we're going to grow from one to three um not [clears throat] you know full all all full-time in housing but I'm super excited about that um so that recruitment for that third position is out and so I'm really hopeful that by fall we have a nice robust team where we can um keep moving forward on our development project um so the launch project is one and then the other is the 180 embry project. So, I have good news. On July 30th, we closed on the uh purchase of 180 Enray. This all happened on the city side because it used the Boulder County affordable attainable housing tax proceeds that went straight to the city. So, the city is holding it for the moment. And then we'll do um concept design as a next step. Well, first we're going to do um materials removal because there are old turkey plants uh remnant equipment are left. That was part of the the sale deal. So, we're going to do some um [clears throat] uh dis demolition or I'm sorry, disposition of those to you know, steel recycling or and whatever and then dig into concept design once we have the new person on board. that we can really start um working in Ernston on our next um housing development project. So, city council does have a great interest in what type of uses go on to that and so we'll be looking at a range of options. Um, most likely it is a big enough site and most likely we'll be looking at some combination of home ownership and rental um balancing balancing council desires and LHA needs and desires. >> Do you have a architect on board for the concept design? >> Not yet. We haven't we were about to dive in um at the beginning of the year but with then we just said let's just focus on getting the land under wraps and then um pick that up once we have a little more capacity. So we do not yet >> question going back to lodge. >> Sure. because ever since I've been on the board, you know, the big question over there from the residents has always been the windows. >> Um, do you think there's any way it can be done this year or do you think we're looking at a year out? >> Um, this year in 2026 or a year from >> 26. It's going to take just that long to get the funding secured. >> Molly, how many units is this property on Emory? Um, well, it so the concept design that the prior owner had done, which was just like a four or five story apartment building, it's it it could fit 200 units that way. Um, we're most likely looking at Yeah, it's a pretty big site. It also needs a lot of drainage. So, but that is not nec that's not to say that that's what we're going to do. Well, we're going to >> go ahead and see what makes most sense. Oh, way up in here. >> Okay. >> Well, it's So, the prior owner owned South Station and he sold that lot to us >> with the trash on. >> Correct. >> That was part of the the uh fire. [laughter] >> So, you did say it was you're looking at possibly owning rental. So that would even make a different determination on how many units you have, >> right? >> That would bring the unit count down if we did that. For sure. >> Sure. >> Um so it's going to be it's going to be a balancing act and I think we'll get concept designs that look at all of those options, all rentals, a combination, etc. >> Okay. It sounds like things are moving. They are which is good. >> Yes. >> Okay. Any other questions on Angular project? >> Okay. Moving on to resident quality of life. I just have >> uh I think we skipped number six. Are we >> Sorry, I crossed out sorry I crossed out five before we were done. Okay. So, priority. >> Um, and usually I would talk about Brierwood under number five, but we do plan on bringing an update on Brierwood apartments to the board on Tuesday. Um, so we are still not in a place where we are actively moving forward with the sale. It is still a feasibility study right now but I am telling we are I'm meeting the all roads team on site uh today and I'm telling them that if they have any interest in doing this we need to know pretty much this week and we are we are that close that we would know within days um and at which point by the end of this week and if I get direction on Tuesday night to keep going on the path that that everyone has um approved of going down to date, then we would be looking at an active um sale process as early as Tuesday night. [clears throat] Um and at which case it is real and we will start doing our resident engagement and all of our compliance that goes with that to the existing resident. So the status right now is right away we have seven occupied right three vacant with some pending applications or two eight occupied two >> okay >> we just got >> okay um and we have been so the all roads did an independent inspection just to see like what uh if they took this building on what kind of capital repairs would they have to plan for in the future and that is their biggest finan cial question. Can they afford the capital repairs or even have a reserve set aside um in case they need to? This is a 70-year-old building. Things happen. They do not they have $1.5 million in grant funding that can be used towards acquisition only. They do not have a source um for any sort of reserve for future maintenance because they are taking out their board has approved taking out debt for the purpose of providing rental assistance and supportive services. They can't take on more debt to do this type of thing. So, at this point, they're in a um comfort level zone of deciding what kind of condition the building would be in as the time they take it over and are they confident enough that they could um handle any future repairs in the first, you know, bit of time. There's no specified time there. Um, and so what we are saying talking about is if we did such and such repairs, which are things that we might negotiate in a sale anyway, would that cause their finance committee to have a level of comfort? And that's what they need to decide this week. Um, so all of that would officially go into a a true property negotiation. um which all I need is for them to tell me if their finance committee says let's continue and then we'll continue. Um assuming our board is all still good with with how it all is going. Um so that's where we're at. So we will be knowing by Tuesday what the plan is on firewood. And if we if we're still uncertainty by then that I need to just I need to give them directions to um seek to use their grant funds elsewhere because they have to use a portion of them by December 31st or else they go away. So we just don't have enough time between now and December to keep you know sorting out details though. So that is what will be coming on Tuesday night. So, Molly, assuming that we have been keeping up the maintenance on this facility, do you think there's any major issues that we're aware of right now? >> Um, we already know we're fixing one major issue where we knew that there's exterior carpet underneath the overhang in the upstairs hallway. We knew that we should replace that carpet if you know any reasonable seller would do so. And once we looked into that, we realized the stairs leading up there needed some work. So, we're doing things like that, things that we certainly would need to address whether we owned it or not. >> Um, and so other things there's like, you know, the whole the whole place needs a paint job. And when you're thinking about paint, then you're looking at the health of the Stuckco. And if there's any places where the stucco needs repair, then it's kind of it's a big package deal. And so things like the stucco needing some minor repairs, that is something that could turn into a problem. It's not a problem today, but it could turn into a problem in in short order. And so that's the kind of things that they're thinking about. Any other questions? >> Well, is the early childhood education center ready to go live this month, right? >> Actually, yes, it is. Um, they just yesterday got their licensing from the state to open September 1st. So, uh, that was a huge deal because they came out and they, you know, do a scoring and they scored 100%. So, we had no corrections necessary, which was really great for a group that had built a childhood education center and never had done it before. Um, granted, we relied on our child care partnership very heavily and making sure that we were checking that along the way, but that was a huge relief. Um, and then, uh, yeah, licensing is good. They are opening September 1st, they'll open the preschool classroom. October 1st, they'll open the toddler classroom. And then they don't have a date yet for opening the the one-year-old classroom, but um all of that is actually it's not contingent on the building, it's contingent on hiring. That's their that's their main limiter at this point. The building is ready. Um it's just making sure they can hire teachers. So, they have a phased opening plan on uh next Wednesday the 19th. They're going to do an open house for interested families and we'll be attending that and be ready to to show your nest if somebody comes and is interested in those as well. Um, and we do have three ascent families that are on the list to start September 1st and October 1st, which is great so far. There could be more, but so far we have that, which is really exciting. Do we know? >> And certainly in line with our grant requirements for Colorado Health Foundation, which was the whole driver in all of this is we need income qualified care and we need um to we need some participation from families as or you know try our best to get it and we are succeeding in that. So that our biggest risk with this DCE is Colorado Health Foundation climbing back that money and that is is looking like who's failing right now. >> Do we know how close they are to being fully staffed up >> with the with teachers because I know that's a significant struggle and I know it's their struggle their the not us but >> like they >> do we have any on that >> one and then there was a life circumstance and they lost that one. So, it's like >> they're constantly managing that. I do not know >> any sort of timeline at this point to get that 35, but I would expect by the end of the year unless the holidays cause an issue for hiring. I'm not sure. >> So, Molly, is there um specific parking for parents that would need to be able to just run in 15 minutes, drop their kid off or pick them up or whatever? not in the lot specifically it but there's a ton of street parking right there at the corner where the entrance is and that's how the Aspen Center down here works as well that there is some public lot nearby but there's street parking right there and it's never ever utilized by this so there should be plenty okay so I have a question about sweets and The um air conditioning units, are they installed or >> They're installing them. They're working on them now. >> We had a leakage problem or something, right? >> Yeah. Um Shakita actually just received a phone call about that. Uh she's going to help us get that resolved after this, but we're working through that right now. Um apparently there's a condensation line that was dripping before the installation happened. We don't truly know. all but people are having to be moved to hotels for this. It's super inconvenient. So, we're trying to work through it right now. >> We don't know yet and we will find out at 2:00 today. We know that it it caused enough damage in one unit to have to move somebody into the hotel. Um, and we may have a second. So, at 2:00 today, we'll find out if there's a second. We're going to start moving some floor. You guys are getting good at moving people to hotels. >> We're getting good with crisis. I'm telling you, it happens and we just respond and get it done. >> We don't want to be that good. [laughter] >> We don't though. >> But the AC unit is happening. Um, and I'm also working with Efficiency Works for a grant that got approved to replace the studio units. There are nine studios over at the suit and they all have pet units that are wall AC units. We're just going to get those replaced with some new 2026 ones. Um the ones that are there currently are new enough that we can still keep them as backup. Um and this has nothing to do with that grant that is happening with the ACU at the top. This is something completely different that I've been working on. >> So I know that they were doing, you know, a certain amount at a time. Are we going to be totally done this year replacing >> this year? >> That is the planet. Yeah. Right. Molly, >> I could not hear that very well. Do you mind repeating the question? >> They're supposed to be completed the AC work at the suites this year, right? >> Yes. >> Okay. >> Yep. They're doing like five units a week. >> A week or something like that. Yeah. So, they'll be done. And then there's a second IGA out because there's some more incidents that are going to happen as well and those should happen this year as well. >> Okay. Uh anything else? Okay. So seven going on to resident quality of life. >> Nothing from staff at this time. Okay. >> Do you have anything? >> Probably the sweet. >> Okay. Update on operations. All right. So, we can start with the scent. Um, as you guys know, we are still currently leasing that building up. Um, I think two weeks ago, I should be two or three weeks ago, I started going to the property, sitting there um for days at a time, trying to assist Summer in the lease up. We have since then, we have eight guaranteed August movements. Um, we have 10, we have two more potential, so 10 total. Um, Summer had three tours yesterday. I'll follow up with her a little bit later today on the status of those, but from the uh the concessions that we're offering right now, people are biting. You know, we're having to fight with apartment complexes that have pools, that have, you know, gyms and elevators and all of that. So, um, Penrose and us, we came up with a very good plan on offering the concessions. Are you guys familiar with the concessions? Um, right now we're doing two months off on a 14th month lease. That's one of them. The second one is one month off um with $1,000 gift card. And the third one is just the straight $2,000 gift card. And then voucher holders, they also receive $500, a $500 gift card upon, you know, moving in. And this is, you know, the day of move in. So Penrose will get us that gift card so people don't have to wait for their money. They get it immediately. And they also get that concession up front too that they can advertise through the year which I've been using as my my advertising piece as far as you know I can get you one year of good rent in Longmont you know cheaper rent than what you're going to find if you sign a lease with us how we'll map it out. So that's been going on. >> Where are these gift cards to >> gift cards are coming from their corporate office. instead of going to Walgreens and buying them and then overnighting them to us when we let them know somebody wants it. So >> $1,000 to Walgreens. >> Yeah. >> Like like like a visa gift card. [laughter] >> So >> Yeah. Yeah. Yeah. anything to get them in because like I said, um it's it's hard to fight with a pool. Even though you only get it for three, four months here, it's still hard to fight with that for a year. So, >> well, I suggest you turn the sprinkler. >> Yeah, I know. >> Um >> what's the rent at right now? >> What are we What are we asking for? >> What are we looking for? >> Well, what do you have left? >> What are you looking to move into? >> Do you just have two and three bedrooms left? Um, we have twos, threes, and yes, twos and threes left. We don't have any more fours. We have a four. No, we don't have a four. Only twos and threes and no ones. And right now for the twos with the concession, I know it's $16.95 or Let's see. Have a break down on those prices. twobedroom right now 1895 with the two months free concession of 14.58 is where you'll be at for 14 months. So that seems to be moving people's heads. And then the three bedrooms are 256 a month. And with the concession of 2 months free, it's 2220 a month. So it's cutting off around, you know, $3 to $400 a month of rent with that concession, which is getting people to move. >> Yeah. two times the rent. >> Um, so you would need to qualify for the two times the rent at the 256, not the 2220. That's just my moving point. But if you qualify there, if you got two times that then we'll move you forward. >> So Francie, you're saying that this special 1,000 2,000 whatever is for 14 months or 12 months? >> 14 month lease. That's >> Can we sustain that in any way after the 14 months are over? >> I think so. Molly, can you touch on that? Um, can we sustain the the 14-month lease afterwards after the first year? >> You mean you mean the rental? >> Like, yeah. >> No, that's why it's like a movement. >> So, okay. So, if that's what you're asking for, so after the first year, it's done. it goes back up to 256 from the 2220. So, it's just like I said, I could just give people a year of that rent and then afterwards, you know, you're very transparent with them to let them know your rent is going to be what it is because they'll see on their ledger that they're still being charged 256, but they'll have a big two-month credit, you know, a $5,000 credit when they move in that they can advertise and use throughout the year. So, it it's only sustainable for the first year. That's why they have to qualify for the full amount. >> For the full amount. Yeah. >> Okay. So, going back again to if everything stays the same the way it is now, can we even think of sustaining this beyond the first year? >> Probably. I mean, that is the the property will take a hit. like this is the reason we're doing moving concessions is because it's worse to sit empty um than than take that hit. Eventually, we do need the property to perform and and you know be able to pay its bills. Here's the thing. In in 14 months time, we look at the market that is happening at that time, we might lose people might move out if people are do still doing concessions. we might still have to do that in because it's better than having a vacant unit. Um I will say in the housing needs assessment work that we're doing we're doing that data pull now and plan to present that to council in about November. Um, but what we're seeing so far is all market analysts expect that when the current supply bumps of of apartments that came into town, those will fill up and we will see rental rates start to increase again in 28 or 29. I mean, it's that it just takes that long for for um apartments to stabilize and in terms of those new build ones and that all of the numbers show that we would there's still people that are going to want to live in Longmont or move into them. Granted, no one can ever predict the market believe, but that's what all of the market analysts are saying based on they know what the demand has been that has this supply served that demand completely. They say no. We'll see what happens. We'll just have to take it a year at a time. >> But for right now, it's working. People are people are coming through the door and they like the place. with um you know it's brand new main unit washer and dryer. So we have our perks as well. And then that early childhood home the early childhood education center is also a big hit for you know the families there. So as far as the other properties um Asp is sitting at 100%. Hannah almost had Aspen senior at 100. She has an applicant on one of the units, but unfortunately she did a welfare check last week and we found somebody deceased in the unit. Um, so we're working through getting that taken care of. Um, Brian Wood again, there's eight occupied units there, two that are Jackie is working through trying to get those filled as well. Um, and then Village on Main Street, she's had a lot of luck. I mean, it's not hard to fill VM from its location and the services that it has to offer. People love living there and she's been working through her waiting list there as well. Any questions about occupancy along with portfolio? >> So, do we still have the chickens at neighborhood house and neighborhood? >> Chickens? >> Yeah. We have not have chickens in the garage where there >> Oh, no. Those chickens are gone. >> Those chickens are gone. There was There was chickens over there. Somebody had chickens in their in their garage. Those chickens are gone. >> It wasn't an emotional support. >> Why? Because they provide a gift. Keeps on giving. And it's supposed to have a diaper, but it doesn't [clears throat] [laughter] >> unfortunately. >> I got chickens. We got some stories. >> What? >> Mainly knew because they got loose. A couple got loose. Well, a couple listen. >> I thought we were only going to allow dogs and cats. >> We did have this discussion. >> That's right. >> Yeah. Turtles. >> Yeah. We talked about snakes and all that kind of stuff. >> We forgot chickens. back to ascent a little bit. When so at this occupancy rate, do you expect any financial repercussions? I know we talked about the solar grants that were at risk if you didn't fill and then the other like tax credit stuff. At what point do does that stuff start getting pulled back? So, >> uh, we already we already have not met projections, which we're not the only ones. That's that's happening across the board, and we do build in like backup plans for that. But the goal without feeling the next pinch is be fully leased by November. We are setting our sites at the end of September, >> but that November is our draft dead. be fully leased by November and then maintain 90% occupancy through February to convert out of our construction loan and into our perm loan in March. That's our like drop dead deadline or else we could be facing a tax credit adjustment which is not amazing for the property but again and they have backups to the backup but when you do when it performs well you don't have to do that. So that's our hope. >> Okay. >> Any other questions? >> I know at one time we talked about having some of the property managers come on occasion and talk to us. Are we going to do that or we've had two? >> Yeah, we had that >> two two uh properties. I just think it's kind of nice because what we hear here is totally different than kind of what's going on sometimes already. >> Is Kendra here or are you guys doing >> I am covering for Kendra. She's on vacation. >> Yay. >> And she did give me >> some lovely notes and we will see how I deliver them. >> All right. Are you ready? >> Okay. Hold on. Hold on. Molly, we ain't got a question. Hold on. >> It's not been updated. >> You guys, are you sharing the dashboard on screen, Quincy, or just the packet? >> The packet. >> Okay. >> I'm just curious, real quick, to you have one tenant that's $12,000. Is that is that right? We're done by that. >> Yes. >> Okay. How many months are they like did they never pay rent in? >> They they haven't paid rent since they moved in. Um >> we just forgot to send the demand to the attorneys. >> Okay. >> Um after a long while and unfortunately I was on leave so I couldn't catch it and um yeah, we just had to redemand them. Um, Shakita and I actually have a meeting with this specific resident on when tomorrow. Tomorrow at 10 a.m. Um, we're going to sit down and kind of dulge into how we led to this. I I am hoping that some agency can help something. I don't have a lot of faith in that with the balance being what it is. Um, but >> yeah. >> So, you you've done the 10day now. 30. >> Oh, right. Right. So, you've done your 30 and you're weighing that out. >> I'm weighing that out and I have I [clears throat] >> I've put it on the calendar for when it's supposed to go up. So, we can't forget to send it out. Um, >> right. Your tenant has some um medical issues and um how many kids? >> Eight. >> Yeah. So >> that all live at the property. >> Yeah. >> Four bedroom. >> So we will be having our conversation with with the tenant tomorrow and finding out what they can or cannot do and how we can support them because no one wants a parent and eight kids to be out on the street looking afford someplace to stay. >> Um so yeah. Are you bringing legal into this conversation at all? >> Uh well, not >> initial conversation to find out what happened and and see how we can support and then um then we'll see where we go from there. >> And Leo's really focusing on our senior communities. He doesn't effort with or folks. Yeah, I don't think we have. I mean, if we go ask the clinicians over at the suites if they can assist us, they'll assist us if they ask them or if we coordinate with Christina. Um, but at this point, we just kind of need to dulge into what happened and then go from there. We tried reaching out to CNR, community neighborhood resources to see if there was some um assistance we could get. And the only problem is it was just too late. We waited too long to reach out to Jasmine and Vanessa to to help us because the balance is so high. These agencies aren't paying back. >> Yeah. And they won't pay they won't pay half of it. You know, there's you're >> very true. But if you know if the resident [clears throat] has some funds and you know we can kind of coordinate and then you coordinate with property management like you know if it's 10 grand in total and they can come up with three an agency come up with like you know three or four at least 3,000 you know we could potentially bite the bullet on that accept the money put them on a payment plan and kind of just go from there. Um those are tough be on a payment plan. Yeah, they're tough. But the ultimate the ultimate thing is that we do not want this tenant to >> have an eviction on their record with eight kids. I mean, we don't want anyone to have an eviction, especially if they're trying. >> Yeah. >> Um, so we're going to do the best that we can. >> Is this a single family? >> Yes. If it goes through, if the sheriff actually gets the rent and delivers the rent to their house and they show up. >> Yeah. Unless they turn in keys. What I always tell people is don't ever let it get to eviction turn in keys so you can go to collections. It's easier to get out of collections than evictions because regardless of even if you pay the balance, you still have seven years of an eviction on your legal record which takes a long time to get rid of another place. >> We don't have to do that. No, that that typically happens is when there's just no communication, there's no trying, there's no effort towards anything, you you kind of just let it fall through the cracks. then we go through that route or um when somebody passes away and there's no next we have to legally evict them to get possession. >> I'm sorry the question I'm really asking I understand that >> because I I can't get in the middle of those cases >> we have the option to suppress the city for seven years. >> Yeah. Can we do that? >> Um, go ahead and suppress it. >> I think it depends on >> it. Depends on the case. Yeah, it depends on the situation. Depends on the situation and how how it goes. Um, but we do have the option to suppress it if you know if it came to it. If it was >> request, we talked about it. >> BASP was the voucher assistant. voucher assistance. What rental program? Bas the voucher program that helps um it's rental assistance for voucher tens. Yeah, >> I decided >> yeah. >> Okay. I guess we'll talk >> and then you know to make sure and ensure that this doesn't happen again. Um we've gotten rent demands uploaded to Yardi now. So every month I can go in and run a report to check to see the property managers have demanded residents with balances just to ensure that this doesn't happen again this long. And then we have a training on the 20th of this month and I'm going to sit everybody down and we'll walk through how to do it and go from there and just let them know the expectation. But honestly, it's a lot easier from letting you already generate it than us having to write it up because we know it's correct on when it generates it from the system. The only thing that we will not be able to generate from the system is compliance demands. You know, if I smoked in my unit or something or I beat somebody up, we have to it's case by case specific. So, we'll have to actually type that in. but non-payment of rent so we don't end up in this slot will be generated and we'll have backup and um documentation to see if people are actually running the reports or not the property managers and was this the only one that was missed while everyone leave >> this was the only one that well yes ultimately yes this was the only one that was truly missed >> yeah the problem I could catch up earlier there's [clears throat] a fighting chance to get them $12,000 >> because we have so it's it's right now it's 10 and there's some credit balances on accounts. So that that number is not completely accurate because we do have other residents that owe but we just we call them early enough and they're able to get assistance um because it's only a month or two which organizations can do but you know 6 months is like >> and it and it it's all about effort agencies nowadays don't do it but it's like you know a court case you have to prove you're innocent you have to bring all the documentation your backing um they want to see all of that as well. Why were you out for what times? What surgery? Medical records. Not medical records because that's you can't do that, but like you need to have some type of backing in order to get the money. They want to know as much as legally they can to give you that. And you know, we supply a ledger, seeing a ledger with no payments on it, may deter it. It's just a lot that goes into it. It's all case by case. Is this the same program that anybody can get through the library? >> The fast Oh, no. >> I think financial help. >> So, yeah. I mean, once you get a court summon um once you get documentation from the court, you can take that to other agencies. I mean, there are several agencies out there right now that will assist with the final assistance. Any questions? Yeah. Cool. Anything else? >> Okay, Molly. >> All right. All right. So, for accounts receivable, uh the biggest drop in accounts receivable was from the subsidy payments being received for the Hearthstone and launch and then we were going to talk about it since, but we have done that. So, [clears throat] um um the you won't see the balance on that one though due to the concessions getting posted. So, if you see that, that's what's there. Um the past balances are working through the write off and collection process. So, some of those are going to be on the agenda for board approval on Tuesday. Um on the budget the properties AMN AMSA Brierwood Parkstone and BM are over on vacation but we can't control that one. So if we need more information I I want to dig in with Kra on how that is a thing as well. Um the over 50% budget line items include the following for a sit. We have utilities um and that's because we'll see it increase still to come due to the vacant units that are not leased. So we are paying utilities to keep those cooled etc. U maintenance repairs um those are up due to the insurance repairs. We're still waiting for the insurance payment to negate those costs and there's a 10k deductible there. For Hearthstone, we have several AC units that have gone by that are contributing to the higher cost and general expenses related to the quarterly insurance payment just hit in June. Um staying on the insurance for the lodge for the suits, we have an increase in water and sewer costs on utilities. And actually, I couldn't tell you why on that. Um, that's something I would also like to dig in with Kendra on how we got an increase in those costs. Um, and for LHA general fund, our grant dispersements, she says we need to update the budget for the executed HVAC grant. So, that is showing over budget until we get all of those um, uh, numbers filed in there. We're not housing assistance payments. She's tracking an uplose in payments for the first semester. I've never heard the term semester outside of a school, but quarter 1 and two. I'll pause to see if there's any questions before I talk about vouchers. So the going back to AR the suites seems to have high balance over amenity about 10,000. So we might also be waiting for payments on those to hit. behind. Interestingly, >> I can speak on that, Molly. Um, >> okay. >> It is sweet. >> We have one resident who who currently has a a state appointed conservator who has been making payments to pay their payment plan off. Um, and then we have three other residents who just got approved for VAS and we're getting checks for those. So, that balance will drop tremendously. and they've already gotten approved because we dismissed the court cases. So, we're just waiting to receive payment for that. >> That's right. I am seeing that the biggest balance is in over 90 days do and so that is reflective of our payment plan. >> Yep. the payment and we've come up with something actually because that specific resident um they got grant funding from clutter truckers to be or I'm sorry from the senior center to hire clutter truckers to help take care of some of their you know personal situations in their unit. We're going to get it cleaned out, get some pest control in there, kind of take that. Um, we came up with a a plan to basically do that, move them to a smaller unit because it would be easier for them to sustain that unit than where they're at now. They're in a presidential suite. Basically, like a presidential hotel room where you have your big room, bathroom, kitchen, and then the extra door that goes into the X room is just too much. So, we're going to get them out of there, transferred to a smaller unit, and hopefully that will accommodate them. But I also spoke to the conservator and told them that I would only do that if she could pay the full balance off and she said she's working to do that. So, we kind of got a trade-off here. So, it's in process cuz the grant just got approved last week. So, >> you got it, Molly. Sorry. >> Okay. Question. So looking at our voucher status reports, the biggest takeaway is after the July vouchers, we are not projected to be in shortfall. So that's good news. We were there for a hot minute, but it's a monthly monitoring process and we currently have eight PBS that still need to be leased. Um Quincy, >> yes, >> do you have details on the eight PBS and what units they're what properties they're at? We'll go back and get that information. >> I can get you that information, Molly. I don't have that. >> It's not in any one place halfway through, but >> I can talk to uh Shelby and Qua. They'll get to >> Yeah. >> And I just want to make sure. I mean, we used to have weight lists for PBS >> and those should be easy to fill. So, I want to know what's coming, >> especially before we report out on Tuesday night. Okay. Is there any questions about financial or voucher status? >> Are we still not giving any vouchers out? >> Oh, no. Not even close. >> Okay. It could be years actually. It could be years >> when PP come available for that in the foreseeable future. >> Yeah. >> And I don't know if EA is giving out vouchers. Do you know if they are? >> I don't. Nobody's giving out. >> Nobody. Okay. So, yeah. No, never mind. F is the emergency. >> Not. >> Yeah. But why are they doing us? >> No, I'm just saying in general. I'm just talking general sense. I don't know if E F is doing it either, but I know that that's an emergency voucher place that you can go to. I recently just sent an applicant called to ascent. Um she had an emergency situation, so I sent her there and I don't know what transpired of it. >> Usually they for the people in the state of Washington where fires or anywhere there's fires and they need to relocate, they usually do vouchers for stuff like that situations. So not as much for personal emergency. [clears throat] >> All we can do is send them there right resource. Right. So >> like if so >> basically that the story is basically as long as funding is held flat, which it hasn't gone down for us, but it's held pretty flat, expenses continue to rise. And so our voucher count will only shrink unless they both rise together. So >> Molly, is there any chance that we're going to raise rent this year or that the upcoming year? >> We will know in the about the October time frame. As soon as Kinder gets back, we're diving into the budget for 2027. So I don't have any inkling yet. >> Our son and lodge got increases, but they're probably >> funding funding increase. Yeah. >> Yeah. But this would be affecting the residents. >> Yeah, this one. But well, like she said, we got to wait till Kendra goes back to >> his budget. >> Oh, with us having two vacant PBVS, does that affect the calculation then for our voucher program as well? >> It does. >> Okay. So, that could push us over two depending on how much buffer we got, right? So pretty much if we have if we have unleashed PBVS then that is not a a cost that we are incurring right in terms of getting filled to that program. So if we're not in shortfall right now, but we have vacancies, we fill those vac it's like effort, but if you fill those vacancies, then we have the actual cost and then that could throw us into shortfall. But if that's like, you know, we're not going to leave a PB vacant. We're just going to operate within the the bounds that we are able with the vouchers that we are able and see what that does for short. Okay. Any other questions? >> So, if you move along, I'm going to go mobile so I can get to the office. So, I'll listen in for the rest. >> Okay. >> Okay. Thank you, [clears throat] >> Sarah. All right. Um, pretty quiet. Sweet. 19 calls. Mostly other properties. Um we had a few issues here and there, but things were pretty pretty status. Um the new adventure for the meth detectors this time is getting a map together with the individual detector units and the vendor's going to look at where the signal is weak. Um, I believe that again, I don't know if I said this last month, but I think that, um, right now we're under warranty. They made us pay any annual costs. Um, we're probably going to end up having to send them all back and get, if we continue to move forward, get ones that plug into the wall that are not cellular, that's not linked to cellular at all. They have a new platform. I couldn't tell you, I'm not an IT person, I couldn't tell you what kind of signal strength that they're going toward, but um they did work with our city IT folks. There were boosters being talked about. Those were over $3,000. Um which is not feasible for our budget and how many of those is unknown. And the location of those boosters is an issue according to it Dan Hill who is very familiar with our government. So, you know, we did not know this when we, you know, thought of the idea like, oh, well, let's test one out to when the building's built to see if there's a signal problem. We, the only time with our city detectors that we've had a signal problem is in the memorial building. And I really do think that that's due to where the bathroom's located buried in concrete. Um, but I still have a signal there. I can still get readings. It's just not as high as like this building. Even though we're kind of buried in concrete here, we're still giving good signals. So, this is uh kind of again ongoing and we'll see we'll see we'll see what they say when they come back. I'm just trying to I did put it back out to them like, hey, what are our options at this point? Because we we can't fund boosters. Um so, working through signal strength for their reasoning. But that's what >> I don't know if you know you could speak to this. It would be better when Harold or Molly um and this is like no indictment on the work that you and Harold have done, but just like the litany with these issues with these devices. I mean, from like boundaries catching on fire to you guys having to deal with this now at some point, like are you going to or is Harold going to talk to the vendor and be like, you know, you need to start compensating us in some way for devices that are simply not doing, you know, what three years ago they said they were going to do. And again, like I would have never thought that that could be an issue either. It's nothing about you or the fact that these problems keep coming up, but at some point it seems like the vendor's got to take some responsibility for just so many of the issues you guys have had to deal with. >> Agree. And Harold and Molly are in the know of this piece. >> Um I I do also agree that we need to go back to them and say, and that's why I asked them, what are our last options here? >> Right. Um, I feel like I have a good enough relationship with this vendor. Um, Harold does too. Um, but I also know that this has kind of moved to the bottom of the barrel with some of this redevelopment stuff and a lot of their projects going on and it hasn't fallen to the bottom on my end because it just can't. But yes, I think we need to get to a point where we need to say we need to return these things. So um the you know the developer spent the money on these things um LHA's carrying budget for the battery piece. Um yes. So I think the technology where it is with the company now is where we needed it to be when we got these ones that we installed. So they keep upping the technology and we're like we're the test group of the pilot for their their newest thing, right? Which is now how many years old? So >> yes, >> I'm sorry. >> You talked about cellular and boosters. Is that their responsibility or our responsibility? So it's the way the devices are built and due to the fact that no one knew that the signal strength would be poor in the area and actually Ron Baltac did a deep dive in all the cellular um companies that are out there and did a signal strength and I sent that back to the vendor and showed them that there's really no you know AT&T doesn't really matter at this point. It's just where these are the the location of the city. Um if any of you try to make phone calls in the southwest side of town and have problems example that's not >> well I see it's I see it's a better problem. We have no we have no knowledge. I mean, they didn't have any knowledge either, but essentially they sold us a product that we can't use. >> No, I understand from a technology standpoint. >> Well, that's a Dan Hill question. I'm not the I've dug into the IT portion of this as much as I can to understand how they work and operate. I just know that they're the vendor must be having cellular issues with other customers because they're changing they're changing they're the way that they're giving the information to this website or portal. So, has the vendor actually sent a person here to work with you or are you doing this by >> So, Dan, when he comes out to Colorado, we meet He hasn't been here in some time. He's in New Zealand, >> right? Right. >> He's very, you know, should say he's pretty pretty responsive. >> There's some crickets, but again, our conversation earlier, give folks a little bit of time. There is a time difference there too. >> Yeah. >> So, >> we signed up to be a test. >> No, we didn't sign up to be a test on this project, but he had asked if we would want to test the new ones that are out. And my question is going to be, well, why don't if you want us to test them, then you can replace what we have purchased. Absolutely. >> So, >> I'm fighting the fight. They're still the only vendor in town. >> They're one of the only vendors in the world. So, um, moving on. Uh, bench the bench at VO. So, this is another saga. Um, we might somehow get into these things and then we'll be done. Um, so the bench that we need to purchase is almost like we can't purchase the one that looks like the plaza, the big metal with the bar in the middle. That's what Sarah ideally wants, right? Make it look alike. Make sure people aren't sleeping on it. Um, >> why can't we not? >> Because it's that is too big for the spot we had. We kept we kill with the concrete pad. We'd kill the trees around it. So I said, "Okay, let's go with a smaller option." That smaller option is a bench that looks like the ones we put in our parks. So, it's basically just a bench with a a straight back if you've been to our parks, but it the color could match. We get black. Um that is over $1,000. And then the concrete is just under $1,000. So, my question now is I feel like due to my knowledge of this area, we're going to have problems with people. >> So, I know that there was some talk originally about because of the area and the fact that spoke also uses that area as well as that we put two inches in there will fit. >> Oh, it won't. Don't fit. >> No, these these have to have concrete pads and if we want to kill all the trees there, we can definitely put in two two benches. Point being, I don't know how many people are going to use it. Y >> here's my other thought. There are I don't know if you've seen them around town. I worked with transport or our traffic folks on this in our bus stop areas. There's these little two of basically get away from people sleeping on benches at the bus stops. We moved to those smaller stool looking type things and I can't remember the technical term for them. We could put two or three of those there but that and then lay the same concrete path and just put seats. The issue might then become an ADA problem with those type of seats and wheelchairs. So >> do you there's >> so yeah >> do you have to have the bench there just say >> the reason the reason we're looking on these at this bench is we have a smoking issue at boom we can't have them smoke behind the property where they've been smoking it's too close to the building per code and it's going in the resident units says there's only what how many maybe smoking there's less than less than 10 >> I mean I've seen about three usually when I've been over there, but two of them are in wheelchairs. >> Yeah. They don't even need a bench. I heard they're seating in >> but two stairs and >> but where this is located is smoke also comes over and uses that area as well >> because that's the only smoking receptacle because in downtown smoke in the alley >> and this spot is real close to the alley but so I've asked BCHA to help pay but >> they don't respond to smoke. Yeah. >> Oh, yeah. >> It's hard to get a hold of them. >> So, I'll talk to Molly more about and Molly and maybe Kimberly with LVBA. It might the end of the day, we're going to spend $2,500 for two or three people. I don't know how much. >> Yeah. And in the winter, it's going to be interesting. They won't go over there because of the snow. >> Yeah. >> Exactly. So that's all I have for public safety. >> Well, yours is the most entertaining. >> Yours is public [laughter] health and safety. So maybe you can just tell them all that they have to give up smoking. >> Well, the resident at the coffee and conversations got up and said that. >> Yeah. >> Was like, >> "Yeah." >> Demanded people to stop smoking. Wow. >> Nice. >> Yeah. They they uh they think smoking is a protected class >> over there. >> So I know that Harold is not here. Are you >> My take my take is that if we spend $2,500 so that we don't spend another 10 staff hours managing the complaints and the president relations, it's worth it to me. Yeah. >> And yes, maybe the, you know, the generation of aging people, this won't be won't be a thing in some amount of years. >> I hate going against septed just to install something. So, I'm going to try to find a bench that works because public safety will be called and they'll be like, "Oh, Sarah played a part in this, but she's run our sept program for eons, so I don't want my name on something that is going to cause service problems." So, I will do my my homework. Molly, I hear you. It depends on whether you're getting on Jason or public safety. >> Yeah. Which one do we want? >> And I'm in the middle of it. >> Molly, are you taking is there an update from Harold? >> No update from Harold. He is um otherwise engaged on a police matter from the events of yesterday. So he will be joining us today if he's not there by now. >> But nothing from him that I know of. >> Okay. All right. Other business. Does anybody have Please speak up if you have something to say here? >> I ask questions. I ask you questions. I know that's why we always kind of pick. >> How about we move to a journ? [laughter] >> Okay. Motion and a secondary journey. Nobody wants to do it. >> I'll make the motion. I second it. Okay.