Video summary
The City Administrator and Finance Director presented the preliminary 2027 budget, which was released early despite significant uncertainties regarding state revenue estimates and finalized insurance premiums. A major highlight of this financial plan is the successful balancing of the general fund, a feat achieved even after starting with a $1.5 million deficit, all while avoiding the use of fund balance for recurring expenses. To address rising operational costs, the city proposes reinstating a $30 wheel tax to replace the previous one that has since expired; this measure is expected to generate approximately $999,000 annually to support road maintenance and capital projects. Additionally, sanitation fees will gradually increase over five years to cover escalating equipment replacement costs for garbage and recycling trucks, ensuring the city avoids taking on new debt while managing essential services.
Significant adjustments were made across various departments, including a projected $2.8 million increase in total salary and benefit costs driven by cost-of-living adjustments, new positions, and police contract negotiations. The budget also allocates resources for major initiatives such as the Southside and Lakeshore wastewater interceptors, a public safety campus replacement, and a transition to cloud-based phone systems, alongside expanding the Arbinger training program. Conversely, funding for the co-responder program will cease once ARPA grants expire, though the city intends to maintain infrastructure support like workspace and ride-alongs for county contractors who continue the service. The affordable housing fund saw reduced expenses following the final mortgage payment on the Gartman property in 2026, with future costs expected to be offset by project reimbursements, while the library fund reflects a consolidation of supervisory roles rather than an increase in full-time staff.
Capital spending requests for fiscal year 2027 have risen substantially from $83 million to $126 million due to phased construction costs and expanded project scopes, such as the pedestrian bridge in TID 21 doubling in estimated cost. Delays in environmental assessments for railroad corridor projects are expected to push certain completions into 2027, while the wastewater capital plan focuses on modernizing aging infrastructure like UV disinfection systems rather than increasing capacity, utilizing grants from FEMA and the Clean Water Fund to mitigate expenses. The administration noted that despite property tax increases for homeowners, decreases in commercial taxes are creating an operational pinch, necessitating a strict focus on maintaining required service levels even as department heads proposed budgets that resulted in a net staffing increase of approximately $2.88 million.
The formalized proposed budget is scheduled to be available by September 30 for public review prior to the October 14 Committee of the Whole meeting, with a public hearing set for November 2. While the county plans to use opioid settlement money for an emergency detention initiative, funding for this program will still be reduced by approximately 45%, leading to disappointment among council members regarding potential cuts to both the detention and co-responder programs. The city clarified that behavioral health services remain under county jurisdiction, prompting exploration of alternative funding sources such as state pilot programs or legislative support. Ultimately, the budget process aims to navigate these financial challenges while addressing long-term infrastructure needs and maintaining essential community services through a combination of tax adjustments, grant utilization, and strategic resource allocation.
Read the full video transcript
Good evening. We'll call this meeting of
the committee of the whole to order at
6:30 p.m. Uh, roll call.
I'm sorry. Alder Mesner here.
>> Alder
Brezer here. Alder Close here.
>> Alder Boris
>> here.
>> Alder Decker
>> here.
>> Alder Pella
>> here.
>> Alder Kelly
>> here.
>> Alder Mitchell
>> here.
>> Alder Heidman
>> here.
>> All are present. Um let's rise for the
pledge of allegiance, please.
I pledge algiance to the flag of the
United States of America and to the
republic for which it stands. One nation
under God, indivisible, with liberty and
justice for all.
>> Third item on the agenda is approval of
the minutes. I'm looking for a motion.
>> Motion to approve.
Fourth item is public comment. Is anyone
here for public comment? Oh, I'm sorry.
Hurrying things along. Um,
all in favor?
>> Uh, chair votes I also.
Any nays?
That is approved.
Um, public comment.
Nobody. Surprise, surprise. All right,
then we will move on to the
presentation. The 2027 budget
presentation by city administrator Casey
Bradley and finance director Caitlyn
Krueger.
Good evening everybody. We are here to
present the uh preliminary budget uh for
2027.
So first we'll go into just what we have
done to date. Uh we had started uh the
budget process back in probably June
when we gave out uh parameters and
everything to department heads. Uh we
from the city administrator. So they
were uh instructed to enter known
contract prices and increases. Uh new
positions were only to be considered if
they were submitted to city
administrator with job description being
ready to get submitted for job uh
placement on the grade and step scale um
for the non-represented staff and
requests for new purchases needed to be
separated um onto a spreadsheet. And
lastly, they were instructed to analyze
fees and revenue accounts. The requests
were due by August 14th. Um so then
after that we start a meeting with
department heads um with the budget team
which consists of myself uh city
administrator Casey Bradley, deputy
finance director Evan Gen, and the
assistant city administrator Marie Foss.
So the four of us met with every
department head and some others in their
departments to review their their
requests as submitted. Then the budget
team works through a couple meetings um
looking at the draft budget to see if
there's adjustments that need to be made
based on what was turned in. For
example, um if there is a uh I am in
charge of doing the salary and benefit
projections. So making sure that opt
outs come into the budget if a person
doesn't have health insurance and those
types of things. So the budget team
looks at that and comes forward with the
best uh changes that we can make at this
stage. Uh, and then the preliminary
budget document was posted on the city's
website at about 4:30 today. So, uh, you
can take a peek at that when you have a
moment.
I do want to state, and you'll probably
hear me say this about four times
tonight, that this is a very preliminary
budget. At this point in time, we do
have the general fund budget balanced
without uh, use of fund balance for any
of the recurring expenses. However, we
do have that annual fund balance use uh
for contingency that we've been doing
the past several years um for those
unanticipated items that come forward.
As you can see from the screen, we have
a lot of outstanding items at this point
in time. The balance of putting out the
budget early versus waiting um is there.
So, the council historically has asked
to receive the budget document early,
but with that comes a lot of unknowns at
this point in time.
For example, we have a lot of items
outstanding from the state of Wisconsin
Department revenue or department of
transportation. So, we could um were
likely to receive the state shared
revenue estimates tomorrow. Uh so, as of
tomorrow, the numbers will be different
again. Uh the other items uh we have not
uh finalized the wastewater rates for
next year because there are such large
projects. We want to make sure we're
looking at that as we can um in the best
way possible for rate uh users.
Additionally, like f uh the final health
and dental insurance premium amounts
won't be determined until next week. So
again, all of the numbers that are out
there are the best that we have as of
today, but you will likely see many
changes in the next few weeks.
>> How we got to where we are.
We started with a $1.5 million deficit
in the general fund. So I do just want
to mention that. So it is a big feat to
get to a balanced budget when you start
with a large deficit that way. So uh
administrator Bradley just wanted to let
you know that we have made a lot of uh
put in a lot of work so far to date. And
even though we have a lot of work yet to
happen um on this budget, we at least uh
wanted to let you know we've brought
forward the best that we has have as of
today.
Next, we'll go over just some of the
large items or changes that are in the
preliminary budget as presented. A few
years ago, I believe it was 2025, we had
our first uh recurring change to the
monthly fee that we charge for the
refuge fund or recycling and sanitation.
That fee hadn't changed since I believe
it was 2015 or 2013. And so it had
lagged significantly behind what it
costs to provide those services. So when
we brought forward the budget in 2025,
we had suggested that we look at
bringing forward a dollar per month
increase for 5 years to get that into a
place where the fees cover the cost to
provide the services. So that on the
screen you can see how that's working.
So far we have um decreased the amount
of levy support to $200,39
for 2027. So we will still uh propose
those fees moving forward because we
want to also have it that the garbage
trucks and recycling trucks can also get
replaced with those fees. So we want the
full cost including any equipment and
things to be covered by those fees.
>> So and just to kind of point that out
that that goes back to doing the long
range planning. Um, so those pieces of
equipment, uh, $400 or $500,000 each and
they weren't planned for. They weren't
planned to be replaced. Um, essentially
the plan would be use tax levy or use
debt. And we're trying to we're trying
to control cost and we're trying to uh
plan for costs. And by going the fee
route, we're able to consistently put
that revenue away and build that fund.
So when we need to replace that
equipment, instead of incurring debt and
paying hundreds of thousands, if not
millions of dollars of additional costs
on the interest side of it, uh we're
able to purchase exactly what we need,
we rightsize it and then um we save
taxpayers money and obviously uh the
city budget is a lot more uh sustainable
and we can plan long term by doing this.
So, uh, like Caitlyn said, this is year
three of that 5-year process of that $1
increase. Instead of doing one gigantic
increase, we spread it over that 5-year
period. So, we're slowly transitioning
into that with the least amount of shock
to the taxpayers.
>> All right.
Oh, all right. I got the next one. So,
uh, earlier this year, u um, it was
unaware to most of us that the, uh,
wheel tax sunseted in February. Um, and
we had some discussion preliminary
preliminarily with, uh, um, council, um,
with council leadership and how we were
going to, uh, address this. Uh, so we
wanted to take a look at how do we best
manage with the funds that we have. And
then we also ran into a situation where
we actually saw a decrease in our state
aid for roads. So in addition to the
wheel tax going down, we also saw a
decrease in that area. So uh a lot less
funding. So traditionally we've taken in
about 690,700,000
in that in that window. Um this year we
ended up taking in $68,142.
So, um, we decided that if we want to
maintain the road program as it is and
not maintain it through debt, um, which
obviously, um, is not sustainable in and
of itself, uh, looking at bringing the
wheel tax back for consideration. Um, in
going through that discussion, we wanted
to see what other cities are doing. I
know there's a a large mix. So we we
looked at secondass cities which by
definition of state statute is a city um
I believe it's 39,999
to 150,000 is the secondass city which
obviously city of Shbboan is right in
the middle of that. So there was seven
cities that we or 14 cities we reached
out to. Seven do not charge a wheel tax.
Seven do. The average wheel tax on the
seven that do have this in place is
$3357.
So, um, if you recall, our old wheel tax
was $20. So, we're proposing and what
we've put into the budget preliminarily,
um, obviously it's it's council's
prerogative. If if you want us to take
it out, then we'll have to cut that out
of the budget, but uh, we're proposing
$30. So, we would be under the average
that we saw with the other
municipalities.
And we're also um if there's interest in
pursuing this, one of the I'd say kind
of the downfalls of how how the old
wheel tax was um specifically designed
to be used was that it was strictly for
capital. So it was strictly for major
projects or only projects that were
related to um street replacement or
street construction. Um, probably the
most common complaint we get is that
folks want to see more street
maintenance done. So, fixing potholes,
things like that. So, what we're
proposing is if we do bring this back
and bring it for council consideration
that we we look at allowing um this to
be used for street maintenance and for
street capital. So, um, this could
actually be replacing, you know, one
year we might have a big replacement
project and we use the funding for that,
but also give the flexibility to where
it could actually be used for street
maintenance, which would be those lower
items, which are much more frequent that
currently the restriction didn't allow
for. So, um, we could see a lot more of
the in-house work done, um, and get a
lot more potholes, things like that that
the public really seems to, um, care a
lot about. Um, so yeah, that that's the
major changes we're looking at there.
And obviously, uh, that increase would
be about another 110 to $200,000 a year.
Um, that's just based on our estimates.
We don't know that for sure until the
money is actually coming in, but that
would be the proposal on that. Any
questions?
And if I can add something very quickly,
uh we didn't want to bring forward it is
an ordinance requirement. So we didn't
want to bring forward that ordinance
until this was presented here. So um if
there's any com comments that want to be
made now, that's fine. Um but we will be
bringing forward an ordinance for this
exact purpose in the next finance and
personnel uh cycle.
>> Were there any questions?
Perfect. So, uh, the 2027 salary and
benefit costs, um, we had initial when I
did the presentation for the 2027
outlook, we were looking at, um, some
insurance premiums, we entered in the 4%
for both health and dental. The, uh,
salary changes are listed there. Uh, we
have a step and a cost of living
adjustment for non-represented staff.
Um, for those of you who were here, uh,
during the compensation, uh, schedule
implementation, a step is either 1.25%
or 2.5%. And that's if you're here for a
year, you get another step. So,
non-represented would get that 2.5% cost
of living. In addition, the police um,
their contract expires at the end of
this year. So, we are um going to be
actively negotiating, but we do have a
placeholder in the budget at this point
in time for what we think is a good
estimate for what that would be. Transit
and fire both have contracts in place
for next year. So, the budget reflects
those expected increases. And lastly,
Wisconsin retirement system, they
provide us the requirements um on what
we have to collect for the pension. So,
those have also been factored into the
budget currently. As you can see, um,
this is for all funds. So, not just
general fund. This includes wastewater,
transit, library, all of the funds. Uh,
just salaries and benefits is a $2.8
million increase from 2026 to 2027 as
currently put in the budget.
>> Any questions?
I have a question.
>> I have a question on the previous slide.
>> And please proceed.
>> Can can we have go back to the previous
slide, please?
So the $30
um will tax proposed.
How much is the forecasted revenue out
of that?
>> It's down in the lower right hand
corner. It says 2027 proposed. It would
be 999,000 or $999,260
is what we would estimate based on the
history we have.
>> And another comment just really quickly,
you'll notice it's kind of odd because
we did a request of a 2127
start date start date for the wheel tax.
the individuals who registered their
vehicle in January of 2026 still paid
the wheel tax for 26. So that's why
we're suggesting doing it to 127 so that
there there's not a group of individuals
in the city who happen to pay that fee
twice um when others didn't pay it will
only pay it the one time. So just wanted
to point that out as well.
I was just thinking uh about the fact
that
um
the historic increase has been much less
than what the final revenue would be. So
in theory we could charge less than $30
even if we wanted just to catch up and
get the same revenues we were getting in
previous years. So instead of for
example I don't know the math but
instead of 30 we could charge 25 or 23
or whatever is that that gets to the
same level
uh as the previous years with an
adjustment of uh the historical
increase. That would be correct. Yes. So
if we charged a $25, we would go back. I
did, I believe, a estimate based on the
$30 for 11 months minus with an
adjustment based on the factor that has
been historically seen where we see
about a $20,000, $8,000, you know,
increase every year. I did an average of
quite a few years to determine that
$999,000 on a $30 fee.
>> Right. Okay. I just want to put it out
there because the less we charge the
best the better in my view. So um we can
uh reassess when the ordinance come true
I assume in details.
>> That would be correct. Yes.
>> Thank you. Thank you. Thank you chair.
>> Alder Bors.
>> Thank you chair. Also on this note um
the previous wheel tax had been in place
for was it 10 years?
>> Correct. Over the course of that 10
years, had that wheel tax changed
year-over-year?
>> No, it was always $20.
>> Okay. So, this would be the first
increase in 11 years and it would be
about a 50% increase. Correct.
>> Correct.
>> Okay. Thank you.
Any more questions?
>> Did you have a question on the next
slide also? No.
>> Okay.
Oh,
Alder Kelly,
>> I I don't know. I doubt you would have
this number handy, but generally
speaking, how much has the road
maintenance costs to the city increased
over the last 10 years? Just I know 50%
over 10 years might sound like a lot,
but my assumption is that we spend a lot
on road maintenance.
I can give you some numbers of you know
maybe
>> you you you don't need to um bring that
up now but when we do um talk more about
the wheel tasks in the future that would
be nice to have handy.
>> Sure. And I I can comment at least
historically on the capital side we have
increased road spending quite a bit in
the last few years alone. Um so I would
anticipate that the street maintenance
um portion of it even in the general
with that maintenance piece has gone up
as well um significantly but I can
provide those that information when it
comes back through.
>> Thank you.
>> Yeah, we can pull um like asphalt going
up with oil prices. So you know what
we're seeing right now is historic high
on on gas prices which correlates into
the asphalt prices. So a 50% increase
from 11 years ago, you know, we're not
even coming close to what we were doing
lat 10 years ago with this. So it's it's
changed dramatically. And we can have uh
Kevin pull some of that data and what
we're seeing in bids now versus then
>> just because I I am this way. Um, I
pulled up 2016. Um, and we paid it was
and I would have to make sure that it's
apples to apples comparison cuz I wasn't
here during that time to make sure that
staffing was categorized the same way
and everything. But in um 2020, sorry,
2016, oh, now I bump my screen here.
2016 it was our budget was $3.1 million
for the street maintenance account and
for 2026 it's $5.4 million.
for salaries, benefits, and then all the
because we do have in-house staff that
does do quite a bit of that work.
>> Okay, thank you.
>> Other boards,
>> just one more comment on the wheel tax.
Um I was sad to see that it had lapsed.
Obviously, it was something that I know
um predated probably everybody on city
staff. Um, but I just from an opinion
perspective, I do think it's appropriate
for it to be reinstated. Um, I had
anticipated that this would likely
happen. Um, and in terms of the
redistribution of the funds so that
street maintenance can be included, I I
think I many many people would agree
that um, that is probably going to be a
very popular decision um because it is I
think consistently one of the pieces of
feedback that a lot of us get as alders.
Um the road projects that happen
obviously are greatly appreciated, but
the street maintenance is seen as a big
area of opportunity. So um I appreciate
the proposal um coming forth the way
that it has. Thank you.
>> Moving along.
>> Any questions on the salary benefit
slide?
>> All right.
Oh, other Boris,
>> just a quick question. Um, obviously
this represents the anticipated
increases, but how much of this is like
an increase in terms of total position
counts or something of that nature?
>> We'll we'll get into that
um a little bit. We'll talk about kind
of overall
um we've got it broke out by by fund,
things like that. So it's it's actually
very nominal the changes this year. So
>> Okay. Thank you. Thank you, chair.
>> Oh, Alder Pela,
>> I I still have a question
about before. I'm a little slow.
>> Go ahead.
>> Um
I and we knew that there was maybe some
proposal of changing the will tax at the
level of the state. Has anything changed
on that level?
I believe you're talking about the fact
that uh there was some legislation that
would have had to take wheel tax to
referendum.
>> Let's go back.
>> Uh I believe that did not go forward in
the state. So at this point in time
where correct it is okay to you know
approve at the council level.
>> Thank you.
>> You're welcome. And to answer your
question about the table of organization
just so you have some context um our
proposed budget has uh 2.6
FTEES more. So it is a slight portion of
that but not substantial.
Any other questions on that? There is
another slide next where we talk about
the non-represented salary benchmark. Um
this slide is a little goofy I must say
even as a finance person. So, um, if I
can take a second to explain what we
have in our financial policies currently
is that non-represented staff, um, the
salary increases are based on social
security as the index for those. So, we
always take a look annually to see, you
know, how we're comparing in the past
several years to how the social security
increases have come through. So we um
our goal is to be you know consistent
across uh the compensation plan so that
we make sure that we're keeping up with
inflation and can continue to be a
competitive employer in the market. So
if you look at the table uh we are
lagging slightly behind uh from the past
3 years from what social security
percentage increases were. However, I do
want to point out that in 2022, we did
do the compensation plan and when we did
adopt that or when council adopted that
um it was benchmarked higher than what
the market was at that time. So 50%
would have been the normal market rate
average the council adopted to go to the
62.5%
because we were in such a high um or
kind of a tumultuous time in the market
for wages. So we wanted to be ahead of
that. So, we're hopeful that when we go
to do a comp uh proposal, uh we'll be
coming forward to go get an RFP for a
market rate review just to make sure
that even though we l right now that
that initial bump that we put forward is
keeping us uh competitive in the market.
So, we're hoping to have that uh planned
for early 2027 for consideration either
during 2027 if possible or with 2028
budget.
All
right.
All right. And then the large
initiatives that are in this budget.
Obviously, we've got a lot of projects
that are going on, but just kind of
highlighting some of the bigger ones
that we're focusing on. Strategic plan
is going to affect every department and
ultimately um council will be heavily
involved um I'd say in phase two, phase
three of that part of that project. And
then uh obviously the public the
component um so over all through 2027
that'll we'll be hearing a lot and being
very involved with that. Uh wastewater
projects uh obviously the southside
interceptor and lakeshore interceptor
are massive projects. Um they both
should be ready for bid here uh late
fall and hopefully we'll see both those
projects under construction uh early
next year. So, those those are
substantial projects. Um, I know there's
some misunderstanding about what the
Southside Interceptor is. It is a
replacement for the vast majority of
this project. Um, we've seen some
misinformation that's been put out
online that we're adding 1.5 million
gallons of capacity. We are not. Um
there's an existing line that runs
through the Alliant corridor, which is
where the uh transmission lines run
through the south part of the city. Uh
they run east west. So we already have a
pipe in there. The southside interceptor
is a replacement. It's an upgrade of
that pipe. And then off of that pipe
will be one that runs south. So we're
running from the wastewater treatment
plant all the way to the industrial park
and upgrading that nominally um compared
to what it actually is. And then we're
increasing a portion of that that'll
take the wastewater from the Gartman
subdivision. Um and it's designed
capacity goes all the way down to V. Um
because it's a regional um regional
system. So um we've designed it so that
we would take that whole area's
wastewater if need be into that pipe. So
that will run back up to the Alliant
corridor and then back to um back to the
uh wastewater treatment plant. So not
much of a capacity increase, but
obviously the service area increased
substantially. So Lakeshore interceptor
that is a FEMA project that has been in
the works for 5 years. Um and that
finally is moving forward. FEMA and uh
core engineers and DNR have all finally
signed off on that. So that project's
moving forward. The main impetus behind
that project is um essentially armoring
that and protecting that in case of uh
beach erosion things like that taking
place that line will stay buried. Um so
a lot of uh rip wrap things like that
will be going on top of that to protect
it. um phone system transition,
transitioning uh away from a PBX, a box
on site on prem to more of a cloud-based
phone system. Uh public safety campus
and fire station obviously uh uh public
safety campus will um be replacement for
fire station 3 and then fire station 2
projects. So um we're hoping the next
phase will be ready for consideration in
the next few months. and then in-house
assessment division. We do have an
accepted uh offer for the assessor
position and now we'll be looking at the
staff um moving forward. So um we're
excited to bring that inhouse. So um
that's adding three FTEEs but
eliminating the contract. So um from a
cost perspective, it's actually a
reduction in cost overall. And then
obviously Arbinger and establishing the
in-house training program for Arbinger
and getting that second cohort going um
probably midway through next year.
So any questions on those large
projects?
>> Alder Bors.
>> Thank you, Chair. Um
what qualifies as large initiative?
Because from a cost perspective, there's
a huge swing from top to bottom of this
list. Um so what actually qualifies as a
large initiative?
>> Uh so we looked at overall
organizational impact and cost. So some
of these are large costs obviously in
and of themselves they're large. Uh you
look at the strategic plan it's going to
involve everything from all of our
employees through community involvement.
So that's a large initiative. uh
Arbinger is going to involve every
employee and then ultimately um have an
impact on our service to the community.
So large impact there even though cost
is relatively small. So we just kind of
looked at from from that perspective
what are the most common things that
folks are going to see or hear about and
it's going to be those types of
projects. Thanks for clarifying because
I just I don't want there to be many any
misunderstanding that say Arbinger, you
know, or in particular is would be on
par with, you know, like the public
safety campus when it comes to costs
because this is specifically budget
related in finance. Um, so I just want
to clarify that. Thank you for that.
>> Absolutely.
>> Thank you, chair.
>> Right.
>> All right. And these are a lot of
numbers on the screen. So I do recognize
that and I will send this out to all the
alders after this um meeting but just
wanted to provide the expenses but by
fund at this current stage. Um there are
some large swings. For example, if you
look at affordable housing fund, we
would go from $724,000
for 26 to $10,000. Uh that is the we
made the final mortgage payment for the
Gartman property in 2026. So, we no
longer have that. We may come forward
hopefully with a new program with some
sort of down payment assistance or
something like that that I know has been
on the radar with that affordable
housing funds, but at this point in
time, we don't have an estimate of what
that would look like. So, we don't have
anything in the preliminary budget. The
redevelopment authority, again, it's
just recognizing some of the expenses
that they've been having over the course
of the past few years um coming forward
in that fund. um the tax increment
districts that uh budget nearly doubles,
but that's preliminarily due to um some
of those capital projects that are going
to be considered um by the council in
the next few weeks.
>> Other bars,
>> um sorry, what is MEG
unit? That is actually the drug unit uh
at the police department. So, we have a
special revenue fund for that um because
we have an agreement to cost share
certain things with the county. And then
we also receive several grants that
provide um funding for the supplies and
the overtime that uh occur in that fund.
>> Thank you. One of those many acronyms I
have not mastered. So, thank you for
that.
>> You're welcome.
>> Thank you, chair.
>> Alder Pel,
>> can you please uh reexlain why the
affordable housing went to slow down
again?
>> Sure. So, affordable housing, that is
where we were paying for the property
purchase for Gartman, the 200 plus acres
down on the south side. So, we um when
we purchased that property, the sales
agreement had it that we actually took
out a mortgage to pay the homeowner that
was or the land owner that was selling
it to us. So, we have made that final
payment now in 2026. So, that won't
occur next year anymore.
>> Thank you. So, and just for so
everybody's on the same understanding,
so we wrote the project plan for Gartman
to also reimburse that fund. So, the
city will get those funds back as it's
developed as well. So, um even though
the cash outflowed, it'll come back in.
This is the TIG closure fund. So, that
one year extra that we can collect and
use for affordable housing. Um, so
because we didn't necessarily dedicate
this project to affordable housing, then
we're making the project pay the city
back so those funds can be reinvested in
another way into affordable housing,
>> right? It's just that the the the
descriptor is a little misleading and
it's hard to associate that with the
garment farm and even especially that
project. So I it's kind of a little
misleading. Maybe I would add a little
descriptor there so that the public
understands what we're talking about.
>> Um, that's the fund that was used. So
when when council made the decision to
fund that project, they they chose to
use this fund and that's the name of the
fund because it's a special revenue fund
ultimately. So property tax dollars
don't go into this fund outside of that
TIG closure.
>> Right. Right. That being said, we do um
the finance department does develop uh
what you'll see on the website which I
would was going to go into later um in
the presentation is I think 250 or so
pages of every line detail that is in
the budget. Um so if you compared last
year to this year, you would be able to
see that that Gartman payment comes out.
But that being said, the finance
department has a
more readily uh we'll say legible or
easily digestible version of the budget
that we also put out um which has it in
um instead of the uh financial systems
generated report, it has it in a a more
easily uh readable version. So, we could
easily put a note on the affordable
housing fund that that is the cause of
the significant increase or decrease.
That wouldn't be an issue. Um, but
again, yeah, it's not that we're not
doing anything towards affordable
housing. It's just the expense in that
fund is not happening anymore.
>> Thank you.
>> And this is the rest of the funds that
we have. Uh, so as you can see, we have
quite a few um funds in the city. um
parking has an increase and that's
related to a capital project request uh
for the uh riverfront parking. Um
additionally there is a decrease in the
liability fund. Historically how that
has been used is that premiums were
being paid out of the liability fund.
However, we weren't truly funding them
100%. So it was using some fund balance
and other transfers to try to cover
that. So what we have proposed for 2027
is that each fund is actually paying its
insurance premiums on the front end
instead of having it go through this
pass through account and making sure
we're full fully covering those
appropriately.
All right.
All right. Then general fund. Um, so
we've got the removal of the assessment
contract and the addition of three FTEES
in the assessment division. Um, again,
that's going to be costneutral or even
favorable, uh, depending on how it all
ends up working out. Um, annual clothing
allowance for non-represented employees.
We had numerous staff that have asked,
um, right now we require safety shoes.
um to get a quality pair that lasts more
than a year. Um they need they're seeing
prices at about $200. So, uh that $100
gets ate up really fast. So, we're
looking at doubling it to $200. So, this
would be for all nonreps that are
required to wear uh safety gear, things
like that um that we don't provide. Um
we have an increase in tuition
reimbursement program from 10,000 to
30,000. Um, if this does stay in there,
we do have a draft uh program change uh
because right now it's it's pretty loose
in how it gets interpreted. So, we're
gonna if if council commits to uh making
that commitment, then we'll bring in
bring forth a um more of a solidified
program by which um there's criteria of
what types of programs are covered. um
it's pretty much has to be an accredited
school at this point, but we don't
differentiate that it's a degree that
has to be usable within the city, things
like that. So, um this is something that
we've heard from a number of staff. Um
right now we reimburse about $2,000. Um,
and it doesn't cover much of the cost,
especially when some folks are going for
graduate degrees to try moving up,
whether it be, you know, in positions in
police, fire, um, or other departments
that they need that that, um, master's
degree to be competitive in that
position and internally with us. So, um,
we want to look at, um, focusing more
on, uh, helping to grow our staff
internally and help promote, you know,
we might have folks that, uh, start out
here, you know, why they're going to
college and we can help them through
that and then they progress through
their career here. So, um, if that is
supported, then we'll look at bringing
that forward and, uh, I think we'll have
a lot of happy staff because of that. Uh
we do have a6 FTE increase in the police
department for a records clerk um to
help offset some of the work that is um
needed for the open records requests um
and the backlog that exists there. Um
it's basically converting a long-term
employee and LTE employee into a
full-time employee is the big change
there.
Um, so then you'll see, you know,
salaries are about a 4.92% increase,
fringe benefits about 5.37.
Um, then overall everything else is
pretty pretty consistent throughout the
budget.
Any questions on the general fund?
All right. And before I forget uh to
mention this uh Alder Boris, you asked a
question about the FTEES and as soon as
the assessment division came up and it
was three. I knew that my Excel
spreadsheet that I brought up was not
including that. So it is a 5.6
increase of FTE just so you know.
Wanted to correct that right away. Okay.
So the expenses um by department for
general fund are on the screen. It's the
next two slides actually. So, I just
wanted to point out a few. There are
some ups and downs that um are pretty um
standard as you uh council for example
is down 5.25% but it's not because of um
any significant change other than where
the program is coming from for the
agenda software. So, that is removed
from the council uh line and it's now in
it because it's used by all departments.
So we were trying to align if the IT
fund is so that the IT fund covers most
of those expenses that are broadly used
by departments particularly because our
financial policies state that the IT
director is in charge of approving any
software. So we want to align that with
what is anticipated and expected uh from
staff.
The two big changes here on the screen,
you'll see that liability insurance.
That is what I just mentioned previously
on the slide that I covered related to
that liability fund. So instead of the
uh expenses being in the liability fund,
they are now in each independent fund.
So general fund does see that increase,
but we have it in there just to make
sure that we're covering the claims and
the premiums directly out of the general
fund. Um other funds have the insurance
premium increases as well. Additionally,
human resources has the increase. Um
those there are three main drivers of
that and that's employee engagement, the
arbinger training and tuition
reimbursement. So that's where that
12.8% comes in.
Any other questions on that slide right
away?
And again, if you have any questions,
you can feel free to reach out to me.
I'm happy to answer them. The next slide
um is pretty much consistent with what
you see on the first slide. The big uh
difference I would say is the cemetery
expenses, but that is related to um we
had a staff change there and it's a a
reduction in um salary and health
insurance because of those uh options.
So
>> the police department uh with that 5.38
as we indicated we have we have the
proposed what we think is going to be
the framework of the union negotiations.
We have that built in. So that's why
that's a little higher than you see
consistently across the other
departments.
Other notable changes. So, the library
fund um we we have that uh report from
from uh uh Bold Path in regards to the
shortage of supervisory staff there. Um
essentially, I believe it came back that
they have 79 FTEES covering every 10 um
full-time staff. So, obviously we we try
to keep that number about one to 1 to
seven max. So, we're way over what we
should be there. Um, so in the way this
all kind of worked out, we've been
working with with the library board. Um,
they could they're consolidating a
couple positions. Um, and so the way it
all works out essentially they're going
to have one additional full-time
supervisory position and then a lead
staff in this first goaround. Um the
recommendation ultimately was for two uh
supervisory staff in a lead. So we're
doing part of it this year and we're
going to try to work it into next year
to do the other part of that. Um but
because the library board was uh willing
to kind of consolidate two part-time
employees, we're only seeing an actual
change of a.5 FTE. So costwise, it's a
little a little skewed. Um it's not
adding one full-time position. It's um a
little bit more than it's about a 6 to 7
cost average that we would see and
that's because we're promoting one to a
lead. Um but overall it's less than one
full-time employee cost. Uh Uptown
Social, the inclusion of a.5 FTE for
additional help. Uh that will be
partially grant funded and the rest will
come out of program revenues for uh
Uptown Social. So no actual and cost uh
or additional tax levy would go into
that. So they're sustaining uh their
program with um their own funding. Uh no
allocation of the to the county for the
co-responder program. So I know that was
that was a program that was really
successful and uh when the county or
when the city partnered with the county,
the city cannot provide uh the
co-responder services. Um so what what
the the city did was initially allocate
ARPA funding. ARPA funding has expired.
We've utilized all of that.
So um ultimately we don't even have the
authority to provide those services. So
what happened was the city provided
funding to the county. The county went
and contracted with a contractor to
provide those services. Um and we did
see really good outcomes as a result of
that. But ultimately, that's not a
service that the city provides. And um
it's about a $400,000 a year need
>> $460.
>> 460 um was the latest numbers that we
got from them. Um that is not something
we ever had in our budget. It was
one-time funding that was used to help
set up a pilot program. So um in looking
at how do we balance our operational
needs with the things we have to do
versus paying another agency to do the
things that they provide. Um we opted to
um in in the case of the police
department um we also a couple grants
ran out um at the same time it the ARPA
funding ended which ended that program
and we had a separate grant for our
victim witness coordinator um that also
expired. So, in talking with police
chief, obviously that's about a $70,000
year grant, um we opted that providing
that critical service to city residents
was um a priority. So, we're we opted to
fund back fund that grant with other
other sources. Um obviously tax revenue
ultimately picks that up. Um but we we
will not be moving forward with the
co-responder program from a funding
aspect. We have uh notified the county
of that and we have also said that
should they choose to continue funding
that the city will continue um providing
uh the workspace the capacity to ride
along and uh the staffing partnership
that we had as a part of the program. So
anything else you want to add on that?
>> Alder Pala had a question earlier but
you jumped right into being able to um
could we go back and scoop up what she's
got to ask?
>> Went through a few of those. So, what
was that about? Do you two?
>> I can look specifically, but uh the
likelihood is that it relates to health
insurance choices and we budget a
certain way and then we budget if it's
vacancy, we budget for a single. There
might be people when they fill positions
that opt into a family plan or a higher
plan um that costs more. So we budget a
certain way for vacancies, but also an
employee could change that um choice
anytime if they have a uh family event
or related to a um open enrollment time.
>> Thank you.
Um did you want to finish the slide you
were on and then there was a couple of
questions?
>> Yep. Uh so the other the other notable
changes uh planning development we do
have the addition of one FT uh through
economic development coordinator. Um
that the work will primarily be funded
just through TIFF because it would be
built back because um the role as we
wrote the job description if approved um
essentially would focus on um downtown
and projects related to TIDS. So it
would be eligible for reimbursement. So
it would not actually be a levy funded
position but funded through the tiff and
eligible for that. Um and then we also
um I know we made a large reduction in
our contribution to thec
last year. Um we're looking at another
reduction this year. We did reach out
and ask um what contributions have been
made. Um I believe there's been some
followup and no responses in the last
couple weeks. Um asking for
clarifications of projects that they
said they were related to or had
partnership in. Um so they gave us I
believe council received an email um
with some very general information. Um
when specifics were asked a couple weeks
ago, they haven't been provided as of
yet. So, um, and from the staff
perspective, uh, very similar. Um, what
we're seeing is, um, Taylor and her
staff are actually making referrals to
them as opposed to them bringing
businesses and referring them to the
city. So, it's kind of a reversed
relationship of what we're paying for
versus what we're getting.
>> Um, Alder Kelly, you had a question.
>> Yes.
So, um, just so I can understand, the
co-responder program, was that a
partnership with Elevate?
>> Oh, sorry.
>> No problem. Uh, Elevate is the
contractor that the county hired to
provide the co-responder service. Uh,
they also have contracted with them to
provide mobile crisis services as well.
Uh both of those things started within
about 3 months of each other. Uh the
county had previously contracted with a
different local company to provide the
uh mobile crisis services.
Uh I can add a little bit of detail if
that's all right. Uh just beyond what uh
what administrator Bradley had. Um so
we've we've been in discussions with
both the county and other organizations
to uh specifically about how we continue
to support the co-responder program. uh
in addition to uh doing an exceptional
job of providing better mental health
outcomes for people in the city uh
because there's an ability to intervene
with the right kind of training and
resources before people get to a crisis
point that uh that has much broader
implications and and costs. Um the other
part of it is that uh because our
emergency detentions have gone down, it
has saved the county money. um they have
uh indicated that at least the latest
word is that they intend to use opioid
settlement money to to fund the program.
Uh but at a significant reduction um of
about 45% or so. So what that looks
like, I don't know. Uh obviously their
budget isn't through their board yet
either. Uh and I think that there's
support on the board to try to continue
it as well. So we'll see what happens.
But obviously we we want to continue our
support of it with u providing them
office space, computer access, training,
all of that that we've contributed from
the start as well.
>> Thank you.
>> Okay,
>> Alder Bors,
>> thank you chair. Um, thank you for
providing that information and I would
hope that additional funding is, you
know, um, found through other resources
so that we can continue that program um,
based on how positive the reviews of it
have been that you have provided to us.
Um, regarding the second two or the last
two bullet points with the additional
FTE for the economic development
coordinator, even though it is or should
be funded through TIFF and it would be
focused on TIFF areas, if you will, is
this a direct correlation or response to
the lack of engagement or support that
we get from SCEEDC?
>> I think that's a contributor to this. Uh
we were looking at doing this in last
year's budget and then opted to wait and
kind of see with the development of the
planning and development department. Um
so overall the the amount of workload
that is really falling onto that
department um with the success that
we're having in development um you know
there's there's just not enough time in
the day um for Taylor to be divided
between the various tasks within her
department and then the attention that's
really needed for development specific
whether um you know that's dealing with
new developments coming in and the one
area that um we're really not hitting
well and that was kind of always the it
was supposed to be what what we were
seeing out of SEEDC was the engagement
with the existing businesses the stay
interviews the uh going around um and
understanding what local businesses need
to grow and having that communication
that direct link and that's something
that we've heavily written into the job
description because it hasn't been done
for years. Um, so the the mayor and I
have had an initiative where we've tried
to go to every major business. Um, and
Taylor's predecessor came with on those
meetings and now Taylor comes on those
meetings. And you know, there's there's
some businesses that when we go talk to
them, they said they've never talked to
somebody from the city of Shbboan or
anything anyone affiliated uh with the
city ever before. So, um, we want to
change that practice. We want to change
that narrative. Obviously, you know,
everybody that comes to us, we want to
work with them, but they don't
necessarily understand that until we've
done that outreach. And there's just too
much for um you know, somebody with
another 50hour job that's assigned um to
have that on them. And same thing with,
you know, we we try to match, you know,
we're probably two to three months out
when we schedule these just so we can
fit them in our all of our schedules.
So, we're we're not doing our existing
businesses justice by not having
somebody dedicated to helping them and
making sure that we're getting the
resources they need, whether it's, you
know, navigating challenges or just
navigating the city system or navigating
uh the state system for whatever they
have going on. You know, if it's to
grow, if it's to sustain, whatever it
may be, we need to be that resource and
make sure we're making those
connections. So that's probably I would
say the bulk of the expectation of this
position and then obviously the new
business engagement things like that
that um we're I think we've got a good a
good pattern going where we've we're
we're connecting folks through our our
uh new developer summit things like that
um that that's really worked well and I
think um we've had a lot of success out
of that but we need to go and grow
bigger and recognize that we we need a
better relationship or better connection
to our existing businesses. So,
>> thank you. Thank you. Chair
>> Ala
called me.
>> Yeah.
>> Thank you. I just want to voice my deep
deep disappointment with the decision of
or the propos the proposal of remove of
not um having the corresponder program.
This is the one thing that we have been
doing for the community with huge
positive results and I know that the the
Shibboan Police Department as chief uh
as the chief said has uh plenty of data
on this. We may even end up paying more
by the issues that result in escalations
of is of situations without this
program. In addition to the fact that
this has a positive impact also on the
unhoused community that we deal and we
know that we have to find better way to
deal and work with. So I'm disappointed
by the fact that we have and if we don't
have yet perhaps we could still have
take the opportunity of looking for
uh alternative fundings for this program
and looking for uh the many creative
ways that this this administration has
shown in other situations to find
creative
hard odd solutions to fund programs that
are worthwhile.
So I I know I am just one of the 10, but
I would recommend that if council shows
the um interest in this that the the
administration takes a second look and
that f looks for alternative funding
resources for this program.
Chief Sample.
>> Thank you. Uh Alder Prella, I hope that
you're delivering that message to your
county board representatives uh because
that's who has the authority to levy
taxes and provide services for
behavioral health in our community. The
city doesn't have the authority to do
that. The city was willing to partner
with them several years ago to get this
program off the ground and demonstrate
the value to the community. And so I
agree with absolutely everything you
said. Uh I also want to point out that
we have had discussions with alternate
funding um opportunities. Those are
ongoing. Uh I don't think I should say
more than that at this point, but there
is a potential for other sources. I
don't think that that absolves the
county uh of their responsibility for
the service. Um I will say that um based
on meetings that we've had with them,
they have statutoily mandated services
that the Department of Health and Human
Services is required to provide. Um the
co-responder model is not one of those
services. And so uh when it comes to how
they prioritize their budget, I guess I
can understand why, uh why this isn't
necessarily at the top of the list, uh
in in amongst other ones that are
required. While it is an incredibly
successful model and I think we've
demonstrated that to be the case, um
it's uh it's also a little bit novel and
uh and unfortunately I think we haven't
necessarily um persuaded everyone that
it really is the best way to provide
this service to the community.
>> Followup.
Um
it could be considered doing it uh half
the time that we have been doing it
before though. So even if we even if we
do not have a 50% part I understand the
count we we cannot talk about the county
here. I mean that's we I I'm not a a
super county supervisor so I cannot
speak to that but um we could consider
also to even reduce the hours so to
reflect 50% of what we were contributing
>> I'm not sure I understand exactly what
you're saying. I think that's what the
county is proposing is that they're
going to fund it at a reduced level. Um,
and what that looks like as far as the
service uh and hours and and quantity,
I'm not sure. They they haven't they
haven't let us know that yet.
>> Uh, Alder Decker.
>> Yes. Uh, I just wanted to kind of
comment that this chief kind of stole my
thunder on this actually uh because I
agree with him that this mental health
services are controlled by the county.
That money for mental health services
comes through the county. The county
takes care of those things like that.
And I think that you are he is correct.
I think we need to we and other citizens
need to contact the county board
supervisors and uh strongly suggest that
they help us help fund this to to the uh
extent that it was before. It is a very
important program. I I I don't disagree
at all with it. I think it's been a very
important program. I think it's it's
it's been well, but I do believe that we
have to we have to start talking to our
to our counterparts on the county board
that represent the city because we as
city taxpayers pay half of the county's
taxes and that that that that money
should be going towards these kinds of
services and that's because they are the
ones that hold the pur strings for
mental health services in the entire
county.
Uh just one one thing to add uh to Alder
Plla's comments that we're uh innovative
in the in finding solutions to these
problems. We are um and with this this
particular one because it's not a
service that we provide and we're kind
of beholden to the county for this. um
Chief Simple and I when we met with
them, we actually offered to approach
our state legislators and um proposed
this as a pilot program that the state
takes over funding because it's been so
successful and we see a lot of value in
it. It's it's just hard trading off our
statutory requirements that we need to
provide as an organization versus what
they're providing. But um please
understand we're doing everything we can
to try um salvaging the program to make
sure that these services aren't lost um
because they do add a tremendous value
and we are seeing very positive results
in the community. So um any any way that
we can we are trying to help sustain
them.
Right? If there's no questions we can
move on.
uh 2027 uh requested capital projects.
So again, very preliminary numbers, but
um for fiscal year 2026, we had total
appropriation requests of 85,72,591
that was included in the 2026 to 2030
CIP, not all general fund uh general
government requests. Um in 2027
that number has come down a little bit.
A lot of the projects or 26 to 20
it should be 27 to 31.
>> Sorry I can jump in here that the fiscal
year 2027 request in the previous plan.
So in last year's plan was the 83
million. If you look at the next number
its current request has jumped up to 126
million. So we provide this for context
of what departments are coming forward
requesting for.
>> There you go.
Um so significant changes there are
increase to street engineering
improvement projects. Uh obviously the
public safety campus. Um we're getting
into where we had phased that. So you're
seeing the bigger parts of that move
into the budget now. Um and then
construction amounts based on current
estimates. So um those initial estimates
have come down some additional new park
requests and uh adjustments to the
pedestrian bridge in TID 21. So um we'll
be having a bigger conversation in
regards to that. that bridge project
initially was about a $6 million project
that grew to a $10 million project and
then um you you all learned the budget
at the same time I did um during the
presentation last week that it's now a
$12 million project. So um I don't know
that that's sustainable
um in the TIFF plan anymore. So we're
going to have a bigger conversation
internally and uh be moving forward with
a recommendation on that. So that might
be something coming out. So any
questions on those?
All right,
>> the next several slides, again, I won't
go into too much detail on them because
these are the requested capital
projects. I will send out again this
presentation so you can really look at
what was requested um because we will uh
refine the capital plan um in the next
few weeks um and bring it forward. So
this is just all the capital projects as
they were requested at this time. So
city buildings, police department, fire
department. Next slide has parks,
forestry, streets, traffic control,
bridges, and lastly, um information,
technology, and motor vehicles. So
again, I won't go through all these
projects because I think that would take
a lot of time. So if you have any
questions specific to them, just let me
know.
>> All right, TID capital projects. So um
TID 17 we had this in the uh 26 budget
and also in TID 20 we had that trail
improvement was in the 26 budget. We're
moving those forward into the 27 budget.
Ultimately what we're waiting on is the
railroad. So we had to do an
environmental assessment. We had to get
an appraisal uh to acquire that for the
Indiana core uh trail corridor. Uh we
did that I believe in 25. Um towards the
end of 2025, we had the assessment and
then the environmental was done. All of
2026 that has sat with the the railroad.
The railroad came back and said we
require two environmentals to be done.
So they're rerunning an environmental
assessment and
>> or DNR is
>> testing sites.
>> So we're going through the environmental
process again. Um so we're hopeful that
we can get this wrapped up in 2027.
Obviously, TID 20 and TID 17 have the
funding um that would cover cover these
project costs, but ultimately that's
what's holding up that that portion of
the bike trailer being created. Um so
stay tuned. We'll continue moving it
forward. Obviously, it's a plan at this
point. We haven't spent really any
money. So if uh once we get to that
point, then it'll come for for your
consideration to uh move forward with
that. And one item of note on that, I
just want to we bring it forward every
year and we also have debt proceeds
often that are associated with these
projects that aren't for sure or they're
plan like we're hopeful that they
happen, but we don't borrow those funds
until we know that that project's going
to happen. So that's why it was in 26
you probably saw debt proceeds and the
project. You now see it again with the
project and debt proceeds, but that's
because we never borrowed for that in
2026.
and nothing is borrowed without your
vote. So,
it'll come back before you multiple
times. That's go through bond council.
So, it's a long process that um is well
vetted. Uh TID 21, we've got the Harbor
Center Marita Revitalization and
Repurpose. So, um, what we would
anticipate there if that project
continues to be approved as it moves
through the the, uh, review process
would be, uh, more than likely looking
at bidding, um, in the summer next
summer and then phase one taking place,
um, which I believe they're looking at,
uh, the northern part of the project.
So, they do about half of of that next
fall. So they would look at timing that
somewhere around uh September so that
they could get one dock replaced and
then we would be open the following
summer and then that following fall then
that that southern part of the dock
would be done. Um what you'll see in our
our strategic plan of of this project is
I will be projecting that this probably
won't be complete until about 2032.
So, um, if you'll recall in the
presentation,
uh that was done in regards to the
marina project, their recommendation is
that we don't do the north side of the
north pier, uh, or the north docks. If
you remember, it's at Christmas tree.
Um, their proposal is that we not put
that side of the the docking system in
until the seaw wall is done. So, um,
we've been working with core of
engineers. Their proposal is that
they'll replace that in 2029. So, um if
if everybody remembers, it was about a
two-year project to get the South Sea
wall done. So, this one's going to be a
little more complex where they're
actually going to be driving sheets down
along the existing pier and then
repouring. So, um that's going to take a
little longer. So, we anticipate at
least two years of that process. So that
that's why we'll see these costs being
incurred incrementally over you know the
next 5 to 6 years of that process.
Um pedestrian bridge again um I think
we're at a point we need to reconsider
uh the viability of this. Um so we'll
bring that back for further
consideration and get everyone's input
on that. Um, and then the Gartman uh
development infrastructure, what we, uh,
like I said, the Southside Interceptor,
we'll start seeing that go in uh, this
uh, early next year. Uh, should see a a
bid package hopefully this fall yet. Um,
and then we'll start seeing some of the
infrastructure going in uh, mid to late
summer next year. So, all of that
obviously will come back for your final
approval, but uh, that's kind of the
tenative plan that we see going forward
on that.
and
Caitlyn.
>> All right. Again, I won't go through
these lists because the text is small
and you probably would like to actually
look at maybe a map even to see exactly
where these projects are. But these are
the current uh the current list of
tenative projects for 2027. Both this
slide is the contracted uh side and then
the next slide is in-house street
projects. So, I would just recommend
taking a peek at those when that
PowerPoint comes out to see if you have
any questions specific to those
locations. Um, you could always ask uh
city engineer jumper
Boris has a question.
Thank you, chair. Uh, I scanned those
really quickly, but um I did not see the
uh pedestrian crossing at uh Uranian
13th.
I know that that was budgeted and I
believe has been paid for this year. So,
I just want to clarify and make sure
that that's why it's not listed here,
not that it's no longer on the list.
>> Sure. I can get a I can get that answer
for you. I believe we did make that
amendment in 2026. So, yes, it would
have dropped off for the 27 request, but
I can confirm and I can always follow up
with you as well.
>> Yeah, I believe that there's a delay on
the equipment based on the last
communication I had with engineer jump
and that it will probably not happen
until spring, but it would have already
been paid for essentially out of this
year's budget.
>> So, how our city financial policies are
written is as long as the purchase order
is un so we're under contract at the end
of this fiscal year, those budget
dollars carry forward. So it will be an
automatic carry forward and what we do
is actually bring forward a resolution
for the next council to reapprove those
purchase orders if they're still
outstanding. So to answer your question,
it would be an automatic pull forward of
that contract value into 27 into the
budget, but it's not needed to be
initially appropriated at this time
because it's already been approved.
>> Thank you. Thank you, chair.
>> Did you get this?
>> All right. Any other questions on street
projects?
All right. Um, so I get the big one.
The, uh, 2027 requested wastewater
capital project. So, um, as Caitlyn
indicated, we're still kind of working
through a lot of this. Um, I know we've
we've been talking about this
extensively for about a two-year period.
Um
in our our deferred maintenance for the
um facilities assessment obviously
wastewater was the number one uh area
that we saw the number one department it
was um of the 109 million of estimated
deferred about 32 million existed solely
in the wastewater treatment areas. So um
a lot of these projects that they
identified were already in our plans.
Um, this is what's been planned for a
number of years. Um,
there's a couple really big ones. Uh,
Kentucky, uh, Avenue Station upgrade,
uh, that a $5 million upgrade that's
very substantial. Uh, the UV
disinfectant system that's basically
upgrading us from the existing um,
system and modernizing it to modern
technology. Um, Lakeshore interceptors
in here. Um, so a lot of the stuff
you've you've talked about at individual
meetings over the last two years, um, we
vetted through this, but now we're going
to actually start seeing the engineering
complete. We're getting to the point
where we're going to start bidding a lot
of these things out. So, uh, not all of
these are going to be utility fees. Some
of these are grant funded. So, there's a
a large mixture of different funding
sources that are going to go in here.
So, um, like Lakeshore Interceptor, uh,
substantial chunk of that is actually
going to be, um, funded through FEMA and
the grant that's associated with that.
Uh, the Southside Interceptor, um, we we
have a clean water fund that will fund
all of that project. So, that will be,
uh, very low interest. Um, and a portion
is forgivable. Um, I don't know if we're
going to end up ultimately having enough
to get forgivable out of that. That's a
state discretion, but they did determine
that a portion of it could be eligible
forgivableness. So, um, we need to
figure out what all of that is, but just
by the fact of getting the clean water
fund saved us millions of dollars in in
revenues. so or in uh interest expense
so it won't impact the utility revenues
anywhere near what we initially
projected in worst case scenarios. So um
lot of lot of work going on there. Um
again going back to the the amount of uh
just misinformation that is that is uh
circulating that all of a sudden out of
nowhere we're adding all this additional
capacity. We're not um what what you see
here is not there's not a single project
here that's an actual capacity increase
at the wastewater treatment plant. This
is just modernizing the system that has
not been modernized in generations. So
um we are a regional plant. Um obviously
you know the the UV system alone the
modernization of that seven $7.2 million
that has nothing to do with capacity.
It's a processing efficiency. It's a
cost efficiency. Um, so it's it's long
overdue and should have been done a long
time ago. Um, but everything else is
just basically modernizing. Uh, the
Kentucky pump I believe is somewhere
around a hundred years old. Um, the
infrastructure out by that. So, um, if
I'm remembering correctly, off we had we
had a couple of our, uh, pump stations
that were extremely old. Um, and this
this being one of them and has been a
target to be, uh, not replacing it, not
adding additional capacity, but just
basically upgrading it from the old
technology to the new technology and,
uh, modernizing everything in there. So,
uh, any questions on that? Again, these
these projects are going to be coming
back for you individually, and I know
you've heard a lot of them individually
and went through the discussions, but
just kind of putting them all together
on what you've heard for the last couple
years is pretty significant.
All right,
some budget next steps. So, September
30th is uh the next date that is of um
importance to you. uh we will be as in
finance department we'll be putting
together a uh more formalized proposed
budget um and putting that on the city's
website with that will match the budget
resolution as it comes forward to
committee of the whole um I will send
out an email to all the alders just
letting you know that it is available on
the website when that happens um we do
the n um September 14th date which is
today so that you have a full month
before the October 14th committee of the
whole to start looking at some of the
detail that is in the preliminary
budget. But again, I can't say it enough
that they it is preliminary. So there
will be quite a few changes that come
forward. Um even at that September 30th
deadline, um there will be a couple
changes probably after that as well. um
when when we get talk about DOT aid and
things of that uh nature, but as of
September 30th, we tried to have at
least the closest we can to the proposed
budget for you to consider for the
October 14th committee of the whole.
That way, you have two full weeks to
look over that document as well before
we meet again as committee of the whole,
which again is a Wednesday, so it's a
different meeting night. So, just a
reminder of that and we will bring
forward um the finalized versions of
those capital plans and the budget as um
determined by administrator Bradley
since he is the initial decision maker
on staff side for council to consider.
And then lastly, November 2nd, we will
have um the finalized version of the
budget on the council agenda and we do
have a public hearing in there as well
and that notice will go out in a few
weeks. So other than that, um other than
knowing that it's a preliminary budget
and then things will change. Um if you
have any questions that come up while
you're looking at that preliminary
budget document or the proposed one in
two weeks, I would suggest reaching out
to myself or Casey um related to changes
that might have come through. If you
have operational type questions um from
uh a specific department, the department
head might be the better person to reach
out to. Um, but I'm happy to try my best
or direct you that way if I can't
assist.
>> All right. And just a couple comments.
Huge thank you to our department heads.
Um, we we uh put a pretty heavy task on
them of coming back with uh at or near
zero in their budgets. Again, um we knew
this was going to be a tough budget
year. Um ultimately what what we're
dealing with, you saw about a 2.8 8
million increase in just the staffing
side of things. Um we had in the net new
construction we estimated at.77%.
Um so this is construction that took
place essentially in 2023 is now hitting
this budget cycle. So you're about 2 to
3 years behind. So the projects that
we're working on now we're going to
start seeing those in like 2029 2030.
So, it's several years from when they
start construction to when we actually
start seeing that revenue uh coming in.
So, realistically, we're dealing with um
about 300 to 400,000 of additional uh
tax levy revenue. Um and then the
estimated changes that we're seeing in
other revenue streams like um like
shared revenues or state aids that that
we get through various programs which
some of them are limited and what they
can be used for. So um it it's despite
the fact that I know you know property
taxes are going up um on homeowners and
we're all experiencing that but the
reality is it's not new revenue to the
city. it's not new operating funds to
the city. Um, essentially what what is
happening is, you know, on the
commercial side, we're seeing a
decrease. So, they're paying less taxes,
homeowners are paying more. Um, and
ultimately, you know, we're we're
feeling that that operational pinch and
we we want to prioritize maintaining
services and that was the focus of this
budget process was um prioritize the
services that we're required to provide
and try not seeing a reduction in
service quality or service levels
through that. So, uh really thank our
department heads for uh really coming in
with uh at or near zero. In some some
cases, they just absolutely couldn't be
at zero, but um everybody made a
diligent effort to be as close as
possible to that. And then obviously a
thank you to Caitlyn and her staff.
Caitlyn and Evan um have poured over
this for numerous hours. Um so I really
appreciate all their effort and the work
that they put in. So, uh, with that,
does anyone have any questions?
>> All right. Thank you.
>> Well, I just want to say thank you for
your presentation.
Is there anybody else that wanted any
comments or questions?
All right.
Uh the next tenative date for committee
of the whole meeting will be October
14th
and I will
entertain a motion to
>> all in favor.
>> Eyes have it. Um meeting is adjourned.